Executive Assistant

Who We Are:

CMC Touring is a leading entertainment consulting firm, specializing in the field of business and employment related immigration matters for the entertainment industry. We are respected advisors to many of the most successful professionals working in music, theatre, sports, and entertainment. We are seeking an Executive Assistant for the Founder/CEO, a global leader in the field of employment immigration for artists, entertainers, and athletes.

The hired individual may also become eligible for a consultant position, advising his or her own entertainment clients in the matters of immigration related to music touring.

Qualifications of the Ideal Candidates:

• Dependable and disciplined with a high level of initiative.
• Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization.
• Detail-oriented organizational skills, communication, and writing abilities.
• Advanced technical skills with a solid command of Microsoft Windows, Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• The desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business.
• Passion for music & the music business, and genuine interest in travel and immigration policies.
• Willingness for a minimum 2-year commitment is strongly preferred.

Essential responsibilities, all of which require close attention to detail:

• Maintain client files and spreadsheets with a high level of accuracy
• Liaise professionally with internal staff, external clients, and other industry leaders & decision makers (managers, promoters, etc.).
• During meetings and phone calls, take notes to identify, discuss, and implement the action items.
• Maintain administrative procedures in line with company policies and procedures, such as personnel manifests and the preparation of dropbox links with large amounts of data
• Organize, track, draft, and respond to high volume of email correspondence, including sorting & screening emails and requests to determine priority levels and action items.
• Track client data & update client databases & personnel files through a series of detailed grids.
• Research and aid in preparing materials for work permits and visa applications, including gathering, compiling, verifying, and analyzing information and data for application forms, immigration manifests, etc.
• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), and draft correspondence
• Participate in special-project assignments on an as-needed basis.
• Entering client data into our systems
• Completing department and ad-hoc projects
• Temporarily cover desks while assistants are away
• Assisting with a variety of daily administrative/office tasks
• Represent CMC in a professional manner, ensuring compliance to CMC policy and ethics and adhering to the Standards of Work policies and procedures
• Report to work as scheduled
• In-office presence is required.
• Other duties as assigned

Core Competencies:

• BA/BS from an accredited University or College
• At least 1 year of professional administrative experience in a fast-paced environment.
• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• Proficiency with Microsoft Excel, with at least 1 year experience with Pivot Tables in Excel.
• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal)
• Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.
• Ability to multitask, prioritize the workload, and use time efficiently
• Ability to work well under pressure; meet tight deadlines.
• Ability to handle a high volume of emails and phone calls while maintaining professional communication
• Must be detailed-oriented and able to handle complex instructions with care and follow-through, demonstrating accuracy and thoroughness in executing assigned tasks.
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times, a “can-do” positive attitude, and a willingness to “go that extra mile.”
• Dependable and proactive
• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects
• strong task-management skills with minimal supervision
• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time – all while working in a fast-paced environment.
• The desire to review, understand and learn about international immigration policy. A immigration law background would be a bonus but is not required.
• a strong understanding and overall enthusiasm for the music and entertainment industry and international travel is strongly encouraged.

CMC Touring is an employee-owned business that offers comprehensive medical and wellness benefits, generous paid time off, nine paid holidays per year, 401k match, profit sharing, and other great company perks. We are a small and tight knit team with a new office in downtown Los Angeles, and a culture committed to supporting everyone’s growth and development.

CMC is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. CMC strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

CMC Touring