Administration Assistant/Project Manager – Nitrocross
Thrill One Sports & Entertainment
Thrill One is a next-generation content company that lives at the nexus of sports, entertainment and lifestyle. The Parent company of Nitro Circus, Nitrocross, Street League Skateboarding (SLS) and Superjacket Productions (producers of MTV’s “Ridiculousness”), Thrill One is dedicated to creating mind-blowing action sports events and original content throughout the world, fueled by the most daring athletes, talent and brands in thrill-based entertainment. Thrill One also boasts the largest aggregate social audiences in action sports, with over 40 million followers across its multiple brand pages and channels. Each year, Thrill One produces over 50 industry leading live events across all continents to record breaking audiences and drives 50% of MTV’s gross ratings. This role provides a chance to be a crucial member of this exciting growth company. More information on Thrill One can be found here: https://thrillone.com/
Thrill One is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Position Summary:
We are looking for a highly organized and motivated Project Manager for Nitrocross. This role will work with the Nitrocross’ management to support their day-to-day administrative and operational needs, while also steering projects and ensuring alignment with the company’s strategic priorities. You will be the “glue” for Nitrocross, which requires a strong collaborator who will contribute positively to the team culture and create effective cross-functional relationships across Thrill One’s shared service model as well as third party vendors and partners. If this sounds like you, plus you thrive in a fast-paced environment and have a proven track record of driving results, we want to hear from you!
Duties/Responsibilities:
- Serve as a conduit between Nitrocross management, the larger team, and cross-functionally throughout the Thrill One organization. Increase alignment and speed of execution by providing feedback and insights to both sides.
- Contribute to team meetings by assisting with the production of materials and agendas, taking notes, and tracking action items.
- Track key project milestones and remain timeline-focused to ensure the team hits pertinent deadlines.
- Identify opportunities for process optimization and make recommendations to establish new and improve existing systems and processes.
- Attend and work live events as needed to host strategic guests and provide support to ensure a seamless event experience.
- Assist in research projects to identify prospective team, manufacturer and host city venue opportunities
- Process expense report reconciliations, credit card reconciliations, and assist with budget tracking.
- Work closely with the Travel Manager on various tasks including creating and distributing travel packages for production/event staff.
- Maintain team and competition documentation to ensure accurate records and cataloguing.
- Work closely with Executive Assistant to CEO & other Thrill One brands to maintain an accurate schedule of events.
- Liaise with third-party strategic partners, including but not limited to race teams, drivers, vehicle manufacturers and venues to ensure consistent flow of communication and two-way feedback of pertinent series updates.
- Help manage the contractor and vendor agreement process including compiling, preparing, and distributing agreements to contractors; tracking agreement execution status; distributing and managing fully executed agreements.
- Assist with contractor and vendor invoice approvals by obtaining appropriate department head approval and communicating with finance on approvals and payment requests.
- Support the broadcast and event production teams with event schedules and production workflow pre-event, during event and post event.
- Own and manage ad hoc projects as directed by Nitrocross management.
Education/Experience:
- Bachelor’s degree preferred but not required.
- Minimum of 3-4 years related experience in a similar position.
- Must be highly proficient in Microsoft Office, Adobe, Zoom and Google Suite (Slides, Sheets, Docs, Forms).
- Strong interpersonal and communication skills, with the ability to interact and work effectively with personnel at all levels of the organization.
- Must have an extremely high work ethic.
- Must be highly organized, and detail-oriented, with strong organizational skills to manage the continuous workflow across multiple events and projects.
- A team player who is willing to take direction but can also work autonomously.
- Excellent analytical and problem-solving skills.
- Remains calm and has a creative problem-solving mindset to handle unexpected challenges that may arise during events.
- The ability to work under pressure on competing responsibilities with resilience, discretion, diplomacy, and accuracy is essential.
Thrill One Sports & Entertainment
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