General Staff Jobs

Valley Children’s Healthcare is looking for an experienced Perioperative Coordinator to join an exceptional team. This position is accountable for serving as a consultant in the care of perioperative patients. The incumbent provides patient, family, and staff education; leadership in identifying and reviewing nursing clinical practice and procedures, equipment and processes that will enhance clinical operations and patient care outcomes. Serves as a patient and family advocate.

Requirements:

• Graduation from an accredited nursing program required, Bachelor’s Degree in Nursing preferred
• Active California Registered Nurse licensure (RN)
• Minimum 3 years full time or equivalent current pediatric clinical experience required
• Operating room experience required
• Bilingual skills desirable
• BLS HeartCode required within 30 days of hire or transfer into position
• Pediatric Advanced Life Support (PALS) required within 12 months of hire or transfer into position
• Certified Nurse of the Operating Room (CNOR) preferred

About Valley Children’s Hospital

Based in Madera, CA, and ranked by U.S. News & World Report as one of the best children’s hospitals in the country in seven pediatric specialties and recently named one of the Nation’s top children’s Hospitals by The Leapfrog Group, Valley Children’s has been open for nearly 70 years. It has grown from a 42-bed hospital to one of the largest pediatric healthcare networks in the Country. With hospitals and clinics located from Sacramento to San Luis Obispo, you are sure to find an opportunity that fits your lifestyle. Valley Children’s maintains a family-like atmosphere to more than 3,000 employees and recognizes that employees play an important role in the success of the entire organization, so employees and their families are rewarded with robust benefits.

Valley Children’s is proud to have dedicated staff committed to the highest quality of pediatric care. From the moment you enter the doors, you will feel at home. They have a strong presence in the community and tremendous pride for the care they deliver. Many Valley Children’s employees have been with the organization for over 10 years while others more than 30 years and they continue to grow their career through supported professional growth and development.

Valley Children’s main campus sits in the heart of one of the most beautiful states in the nation, just a short drive from three national parks and your choice of California coastline beaches. No matter your interest, you will have many opportunities for recreation, arts, entertainment, and more.

Valley Children’s Healthcare

The Hockey Development Coordinator will focus on driving ticket revenue for the Hartford Wolf Pack and the XL Center. This role will have a specialized concentration towards organizing and supporting the Youth and Amateur Hockey ticketing initiatives in collaboration with Community Relations and Group Sales.

Salary: $15.00/hour + commissions

For FT roles:   Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

• Responsible for development and oversight of Hartford Wolf Pack amateur hockey initiatives to leverage and maintain revenue opportunities with local hockey programs at all levels.
• Collaborate with Community Relations and Group Sales departments to implement new and existing strategies for maximizing revenue streams tied to amateur hockey programming.
• Maintain and grow strong relationships with hockey coaches, managers, and rinks to ensure these programs are familiar with experiences available through the Hartford Wolf Pack in order to create repeat business, and superior customer service.
• Participate in outside networking events, to gain additional business & develop relationships with new leads, including but not limited to adult leagues, tournaments, and rink run programming.
• Meet or exceed appointed sales goals for all ticket packages.
• Maintain complete and accurate records for customers.
• Track and manage weekly sales leads and activities, and overall sales, with CRM-Salesforce.
• Cross-sell groups for other events and shows at the XL Center including but not limited to family shows and premium hospitality offerings.
• Staff all home games to assist ticket sales and promotional programs.
• Perform other duties and responsibilities as assigned.

• Bachelor’s degree or higher from an accredited college/university in a related field required.
• Highly motived with a minimum of two years’ sales experience, preferably in sports/entertainment.
• Excellent verbal and written communication skills in the English language required.
• Working knowledge of the sport of hockey and youth hockey programming preferred.
• Familiarity with Paciolan and Salesforce.com (CRM) preferred; proficiency in Microsoft Office is required.
• Demonstrated ability to manage numerous business relationships in a professional and timely manner.
• Ability to work flexible schedule, including event nights and weekends as required, in addition to traditional business hours

Comcast

Presbyterian Homes & Services – Central Towers is seeking an Administrative Assistant for its team.

The Administrative Assistant is responsible for initiating and coordinating the clerical and other support functions required in effective implementation of administrative policies as designated by the site. This position helps plan and schedule meetings and appointments; organize and maintain paper and electronic files; manage projects;and disseminate information by using the telephone, mail services, Web sites, and e-mail and other administrative, or clerical support.

SCHEDULE/HOURS: Monday, Tuesday and e/o Wednesday 8:30am to 4:30pm. Flexibility to occasional pick up evening or weekends is preferred. 

REPORTING STRUCTURE The Administrative Assistant reports to the Site Leader or designee.

ABOUT THIS COMMUNITY

Central Towers
20 East Exchange Street
St. Paul, MN 55101

A striking presence on Exchange Street, the 11-story twin Central Towers are located right next door to the Fitzgerald Theater. We are connected to the downtown skyway system which provides year-round, indoor access to churches, shopping, restaurants and entertainment.

As an employee you can take advantage of a variety of amenities such as:
– Located on several bus routes and the green line
– Parking provided (some ramp parking available)
– Discounted employee meals
– Free coffee
– Free Fitness Center access
– Many fun employee events

Salary:  $16.09+/ hour

• Create a positive customer experience by prompt attention to service requests that also includes communicating completion of assigned tasks.
• Provide administrative support for data entry and records maintenance in a timely and professional manner.
• Assist in monitoring stock of supplies and assist ordering and restocking of supplies.

• High school diploma or equivalent.
• Two (2)  to Four (4) years of administrative or office support experience. 
• Proficient computer skills with Microsoft Office applications. Demonstrated knowledge of computer software applications, such as desktop publishing, project management, spreadsheets, and database management.
• Ability to manage multiple tasks/projects, and deadlines simultaneously and to identify and resolve exceptions and to interpret data.
• Excellent customer service skills.
• Demonstrated compatibility with the PHS mission and operating philosophies.
• Demonstrated ability to read, write, speak and understand the English language to communicate with all customers.

Presbyterian Homes & Services

Founded in 1994, Mindex is a software development company with a rich history of demonstrated software and product development success. Our three divisions – Cloud, SchoolTool, and Software Development – are all rapidly growing, and our employee base is close to 400. We are ranked the #1 Software Developer in the 2023 RBJ’s Book of Lists, the Best Software Developer in the RBJ’s 2022 Reader Rankings, and a 2022 Certified Great Place to Work.​

Mindex seeks an Administrative Assistant/Receptionist to join our growing team. This person is responsible for providing clerical and administrative support to management and fostering a positive experience for visitors and clients.

To be successful in this role, you should have previous office experience. If you are motivated, passionate about hospitality, detail oriented, and highly creative, we’d like to meet you!

Duties and Responsibilities

• Greet visitors and guests, determine the nature and purpose of the visit, and direct them to their destinations.
• Schedule and coordinate meetings and projects.
• Monitor and maintain all inventory including office supplies, food and beverage, and client and employee appreciation gifts.
• Oversee telephone services, email correspondence, and mail distribution.
• Manage facilities including partnering with external service providers like maintenance, cleaning, security, and external property management, etc.
• Assist the business unit sponsor with event planning including decor, catering, entertainment, guest lists, transportation, venue preparation, and guest requirements.
• Negotiate with vendors and service providers as needed.
• Perform general administrative support tasks, such as drafting office-wide communications and announcements.

Requirements

• High school diploma or general education degree (GED) or a combination of education and relevant work experience preferred.
• Two – three years of proven office management, administrative, or assistant experience preferred.
• Proficiency in Microsoft Office Suite with an interest and willingness to learn additional software.
• Ability to work both independently and as part of the team.
• Outstanding time management, organizational skills, and reliability.
• Comfortable working in a fast-paced, often changing office environment.
• Exceptional multitasking skills to manage many projects independently and consistently.
• Strong attention to detail and problem-solving skills.
• Exceptional written and verbal communication skills.

Benefits

• Health insurance
• Paid holidays
• Paid time off
• 401k retirement savings plan and company match with pre-tax and ROTH options
• Dental insurance
• Vision insurance
• Employer paid disability insurance
• Life insurance and AD&D insurance
• Employee assistance program
• Flexible spending accounts
• Health savings account with employer contributions
• Accident, critical illness, hospital indemnity, and legal assistance
• Adoption assistance
• Domestic partner coverage

Mindex Perks

• Tickets to local sporting events
• Teambuilding events
• Holiday and celebration parties

Professional Development

• Leadership training
• License to Udemy online training courses
• Growth opportunities

Mindex

Title: Administrative Assistant – Content & Editorial
Location: Culver City, CA
Duration: 12 Months
Pay Rate Range: $30 – $35/hr on W2 + benefits
 
Key Qualifications:
 

• Minimum 6 years of experience working as an assistant in the entertainment industry or a creative agency.
• Passionate about organization and working with a team to ensure scheduling alignment across assigned group.
• Highly skilled at handling multiple tasks in a fast paced and changing environment.
• Able to build and innovate on ways the teams workload is tracked and anticipate circumstances and complications that need to be problem solved.
• Exceptional attention to detail, while still working under tight deadlines.
• Proficient in Keynote, Pages and Numbers.
• Strong written and verbal communication skills.

 
Description:
 

• Managing executive calendar: oversee executive schedule and ensuring manageable workflow throughout day to day meetings
• Arranging travel including booking flights, accommodation, and transportation
• Preparing and organizing materials for meetings and presentations
• Taking meeting minutes and providing high level summaries
• Acting as a liaison between other cross functional departments
• Planning and organizing all team related events
• Coordinating and managing special projects and initiatives
• Tracking and managing expenses, invoices, and reimbursements, with some assistance into budget maintenance
• Drafting and editing internal communication and announcements
• Supporting Executive Assistant with onboarding new hires within all systems, including but not limited to, managing office supplies and tech equipment for the team, ordering equipment, shipping and receiving, as well as inventory.
• Providing onsite support to the larger Content & Editorial team by submitting and overseeing facilities based tickets for the office, including both interior and exterior building service requests.
• Managing conference rooms to ensure all teams have a meeting space to properly conduct meetings while onsite
• Event support on-site as-needed across internal and external events, as well as support with in-office day-to-day needs and activities when necessary.
• Coverage over Sr. Directors calendar when Executive Admin is OOO.

 
Education:
 

• Bachelors degree or equivalent experience preferred.
  

Please share your resume to [email protected] and/or reach me at 650-492-4188.

 
Job# 23-00454
 
MindSource

JOB FUNCTION

The Administrative Coordinator position involves providing administrative support to a team of up to 4 investment professionals. We are seeking a candidate who is passionate about and excels in a support role. This role will report directly to the Administrative Manager.

***Hybrid schedule!! Market hours, Amazing benefits including lucrative bonuses, health benefits, PTO, 401k matching, etc.

***Beautiful SF Financial District office with sweeping views***

Responsibilities of the role may include, but are not limited to:

Administrative Support:

• Efficiently manage calendars and facilitate meetings with representatives from public companies, research providers, and industry contacts.
• Act as a gatekeeper for investment professionals, evaluating and managing incoming information and callers, and handling correspondence.
• Engage in communication with sell-side brokers regarding corporate access offerings, research, and models. Compile comprehensive research packets using online resources and research outlets, including brokerage and company reports.
• Aid in tracking meetings and projects using internal systems.
• Organize and coordinate a substantial volume of domestic and international travel arrangements, along with preparing detailed travel itineraries.
• Prepare expense reports, maintaining a solid understanding of travel and entertainment policies and compliance procedures.
• Assist with event planning and contribute to ad hoc projects as necessary.
• Provide backup coverage for an Investment Assistant.

Office Management:

• Warmly welcome and assist guests, ensuring smooth logistics for on-site meetings.
• Receive and distribute mail and package deliveries, as well as prepare outgoing FedEx shipments.
• Facilitate lunch orders and manage lunch deliveries, while effectively communicating with team members.
• Maintain the general office, supplies, and kitchen area, restocking items as needed.
• Coordinate and collaborate with building contractors to schedule office maintenance tasks.

QUALIFICATIONS

The ideal candidate should have:

• An undergraduate degree with a proven academic track record.
• 2-3 years of administrative experience in the financial industry required.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, and PowerPoint).
• Demonstrated customer service orientation.
• Previous experience in a support role within a team environment.

The ideal candidate possesses the following qualities:

• Strong interpersonal skills: able to work well with colleagues within the firm and external stakeholders, building professional relationships.
• Team-oriented: willing to collaborate with team members and assist with ad hoc tasks and requests to ensure all needs are met.
• Effective communicator: able to communicate clearly and directly in a fast-paced work environment.
• Proactive: capable of recognizing, anticipating, and addressing needs with a sense of urgency.
• Sound judgment: able to handle sensitive or confidential information discreetly.
• Accountability: takes ownership of individual responsibilities and work product.
• Process-oriented: pays close attention to detail and strives for continuous improvement.
• Experience within the Financial Industry is a plus.

****4 days Onsite role – Local Candidates Only****

Pacific Placement Group, LLC.

WHO IS AIR CHARTER SERVICE

Our clients consists of high-net-worth individuals, fortune 500 companies, governments & relief agencies, and sports & entertainment organizations. Our Sales Consultants manage the full travel and sales cycle, so all our clients have to do is fly!

As a Personal Assistant, you will be supporting our President of the Americas with day-to-day functions to ensure the business is running smoothly. You will be responsible for managing the President’s schedule, arranging meetings and assisting with event planning.

We are seeking a high-spirited individual who has proven experience and skills as a Personal Assistant, is familiar with an everchanging working environment and is interested in going the extra mile. If this sounds like responsibilities you have had in the past then apply today!

A DAY IN THE LIFE

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage the President’s calendar, set up meetings and send meeting reminders.
• Daily meetings with the President to review the schedule.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Plan Office CEO and visitors’ events, visits, and meetings.
• Take minutes during meetings.
• To assist Accounts with the President’s credit card statements and reconciliation.
• To review expenses of specific individuals.
• Greeting candidates who will be interviewing with the President.
• Assist in the planning of summer and holidays parties.
• In-office
• Monday to Friday: 8am to 430pm (subject to change if necessary)

WHAT DO WE LOOK FOR

• Attention to detail
• Able to prioritize effectively
• Ability to work individually and as part of a team
• Well-organized
• Reliable
• Discretion and confidentiality
• Proactive
• Multi-tasking
• Project management
• Time management
• Bachelor’s degree preferred
• 2 years of proven experience as an Executive Assistant, Personal Assistant or Project Management
• Excellent MS Office knowledge
• Excellent verbal and written communications skills
• Exceptional writing, editing, and proofreading skills

WHAT IS IN IT FOR YOU

• Dynamic and fast-growing company
• Job stability and leadership support of development
• Award-winning professional training and one-on-one mentoring
• Balance between independent and team-oriented work
• A welcoming, enjoyable and interactive environment – seasonal events and team night outings

Corporate Environment & Social Responsibility Report 2023

Check us out on social media!

LinkedIn-Facebook-Instagram-TikTok-Twitter-Youtube

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

WHAT ARE THE NEXT STEPS?

Submit your resume to us today and a member from our recruitment team will be in touch!

Air Charter Service

As the Closing Coordinator, you will support the efficient coordination and closing of land acquisitions and lot sales. Responsibilities will include collaboration with a variety of business segments and their respective leaders, including Land Acquisition & Development, Accounting, Finance, and Homebuilding. This role will also require clear and effective communication with third-party service providers such as title companies, attorneys, homebuilders, and land sellers.

ESSENTIAL JOB RESPONSIBILITIES:

• Review of purchase and sales contracts.
• Fully cycle transaction management and coordination of land and lot closings with title companies, attorneys, land sellers, lot purchasers, and other third-party service providers
• Creation and maintenance of tracking schedules & timelines to ensure execution of contractual and closing obligations (i.e. feasibility expiration, title comments, closing, lot completion dates, etc).
• Create and maintain a file system and document control for fully executed contracts, closings, and recorded documents.
• Collaboration with Accounting/Finance departments during closing process.
• Input and maintenance of contracts into the XO Land Management and Development Software.
• Preparation of acquisition and disposition reports for senior management
• Preparation of various lot inventory, real estate holdings, and other asset reports for accounting review.
• Performs other projects and related duties as assigned.

EXPERIENCE & SKILLS:

• Minimum 3 years’ experience in the Real Estate Sales and closing transaction.
• Knowledge in real estate transaction management, including land acquisition and disposition.
• Strong negotiation and communication skills, with the ability to build and maintain relationships with industry contacts.
• Understanding of real estate finance, including valuation and underwriting.
• Texas Notary License desired.
• Excellent organizational and time management skills with a proven ability to meet deadlines.
• Excellent written and verbal communication skills.
• Professional manner and a strong ethical code.
• Ability to multitask and remain motivated and positive.
• Commitment to working efficiently and accurately.
• Ability to build positive working relationships with team members.
• Proficient in Microsoft Office Suite or similar software, especially Excel and PowerPoint.

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC ranked as a Top Workplace for five consecutive years.

Signorelli Development Company (SDC) manages all land development holdings and activity under The Signorelli Company. SDC is one of the largest privately held development companies in the State of Texas with a presence across all four quadrants of the greater Houston area and growing. Recognized as a leader in the real estate industry, SDC has won Developer of the Year awarded by The Greater Houston Builder Association.

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone’s diverse experiences to maximize our organization’s talent and capabilities.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.

Signorelli Company

This position will work with the Director of Partnerships to activate sponsorships through signage, marketing, and collaboration with outside vendors while creating and maintaining relationships with new and existing partners. The Partnerships and Premium Experience Coordinator will assist in overseeing the advertising activation process from conception to design and installation, marketing internal offerings and premium seating availabilities, assist in strengthening and growing external client relationships, and ensure a quality experience for VIP guests at arena events. This position reports directly to the Director of Partnerships.

This role will pay an hourly wage of $20 to $23.00. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

• Coordinate event day activities including but not limited to: ensuring correct preparation of suites, greeting VIP clients, and problem solving with team members to address issues as they arise
• Generate new and creative ideas to attract new partners and strengthen existing relationships
• Assist the Director of Partnerships with developing, maintaining and coordinating client advertising campaigns
• Assist the Director of Partnerships with suite and premium seating client customer service
• Assist Director of Partnerships in preparation of monthly corporate sales reports and participate in monthly conference calls with other OVG360 entities
• Prepare various reports on client campaign performance, identification and evaluation of KPIs, and event partner highlights
• Create monthly e-newsletter to partners focused on premium seating program and advertising assets, evaluate campaign performance, and implement programs to grow email communications
• Assist in developing and maintaining sales lead funnel, including but not limited to research, cold-calling, and attendance of networking events
• Work cross-functionally with the marketing and sales department to create new program initiatives, develop marketing and sales programs, and execute accordingly
• Assist with development of partner advertising proposals to best showcase clients’ brand and arena offerings
• Account for availability of inventory and physical and digital arena advertising assets
• Participate in developing and implementing advertising plans and promotions
• Take a lead role in creating and organizing exclusive partner and promotional events, including but not limited to open houses, client appreciation events, and holiday programs
• Prepare written letters of agreements including negotiated terms
• Perform all other duties as assigned

• Bachelor’s Degree from an accredited college or university with major course work in Marketing, Public Relations, Communications, Hospitality/Sports Management, Business or a related field is preferred
• Basic knowledge & interest in advertising and events
• Basic knowledge of Salesforce or CRM software equivalent
• Understands the concept of advertising
• Basic knowledge of social media platforms (Facebook, Instagram, Twitter, etc.)
• Working knowledge of Word, Excel and PowerPoint
• Previous event or entertainment partnerships experience a plus
• Excellent writing and verbal communication skills in the English language
• Well organized with ability to prioritize and handle multiple assignments
• Flexible-must be available to work occasional evenings, weekends, and event days as assigned
• Team player who is creative and a proactive problem solver

Comcast

An International Trading company is seeking a Bilingual Japanese/English Sr. Administrative Assistant to join their team in Santa Clara, CA. This position is responsible for providing administrative and operational support to the GM. A bachelor’s degree, 2-3 years of administrative experience, and ability to speak, read, and write Japanese are required. This is a full-time, non-exempt, hybrid position with excellent benefits and 401k.

Bilingual Japanese/English Sr. Administrative Assistant Duties:

• Managing full Outlook company calendar
• Communicating with top executives from HQ (both English/Japanese)
• Supporting external established professional networks
• Creating and updating presentation materials (external & internal facing presentations, press releases, etc.)
• Processing Outgoing mail (USPS/FEDEX)
• Collect and distribute Incoming mail
• Answer incoming calls to General office phone
• Processing expense reports as requested
• Prepare office related expense payment for submission to NY HQ – data entry
• Update routine reports (i.e. quarterly guarantee status) and submit to HQ
• A/P & A/R for all intercompany related bills/invoices
• Coordinating all Investment Committee sessions
• Meet and Greet Office Visitors at Lobby Area
• Completing monthly reports
• Set up Video Conferences meetings with internal and external parties
• Assisting with IT related problems with Conference rooms, etc. coordinate with HQ.
• Travel arrangements
• Make arrangements for all meetings, dinners, etc. as requested
• Planning and hosting various office events (dinners, etc) as needed (evenings required)
• General office/facility maintenance – keeping conference rooms in order, keeping kitchen and office supplies stocked
• Assisting in Monday All-Hands meetings co-ordination
• Creating and updating all inter-company service agreements
• Support rotational staff onboarding and relocation and other HR related administration

Bilingual Japanese/English Sr. Administrative Assistant Skills:

• Fluent in both written and verbal Japanese and English (required)
• 2-3 years of administrative experience (required)
• Advanced software skills (MS office suite, general software knowledge)

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for almost 20 years. We have offices in Los Angeles, Chicago, Atlanta, Texas, New Jersey and Canada. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas industries. With the recent expansion to California and the NYC/NJ area, our coastal offices have started working with clients in the Banking, Finance, and Entertainment Industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.

Please visit our website at www.activ8usjp.com >>> Click “Job Seekers” to see more jobs and register online!!!

Activ8 Recruitment & Solutions