General Staff Jobs

Overview

We are looking for a sharp, dynamic, smart, highly organized, and charismatic Executive Assistant to work for the Owner/President. Our ideal candidate is eager to learn about the PR field first-hand and finds satisfaction in being an integral member of the executive leadership team. This person works with every employee in the company and thus has to be able to manage a wide array of personalities and work styles. Being able to work independently with high productivity while also thriving in a communal work environment is a must. A proven superstar and valuable team member will ascend within the company quickly.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Administrative duties include managing a high volume of calls, emails, scheduling, expenses, travel, etc.
• Organizing meetings, including scheduling, sending reminders, and facilitating connections via phone or virtual platforms
• Managing the executive’s calendar, including making professional and personal appointments and prioritizing the most sensitive matters
• Communicate accurately and professionally on behalf of the executive they support
• Handling all travel accommodations, including flights, hotels, and transportation, within multiple time zones
• Answering phone calls in a polite and professional manner
• Filter and prioritize client visits and phone calls
• Maintaining comprehensive and accurate records 
• Maintain and update the company website
• Working closely with company-wide support staff
• Assisting in the field for photoshoots, events, etc.
• Travel with or on behalf of the executive or company as needed
• Availability on the weekends and late nights periodically is a must

SKILLS, EXPERIENCE, AND KNOWLEDGE:

• Bachelor’s Degree, preferably in PR or Communications
• Minimum 2-year full-time administrative experience
• Experience working closely with high-level executives preferred 
• Highly organized
• Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills
• Proactive and able to handle multiple projects simultaneously in a high-pressure, fast-paced, and often changing environment
• Meticulous attention to detail
• Self-starter with ambition, able to work independently and collaborate on teams
• -Strong ability to prioritize, problem-solve and be resourceful
• Ability to work well on deadlines and take direction
• Dependable: meets deadlines, prioritizes well, and has a high sense of urgency
• Strong writing and proofreading skills
• Professional, confident, and mature demeanor
• Able to anticipate needs
• A passion or strong interest in tv, film, music, culture, and sports 
• Interest in exploring a career in Public Relations
• Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail

Who We Are

Creativity. Culture. Connection. Communications.

Based out of Los Angeles, CA, AM PR Group is a boutique public relations agency specializing in entertainment, music, lifestyle, sports, and philanthropy.

Our approach to public relations and communications is different because, well, we’re different.

Our boutique size allows us to foster meaningful connections with our clients, which produces a customized, tailored experience for each of them. And with creative and cutting-edge ideas and a hands-on technique, we pride ourselves on not only working hard but smart.

Working closely with our talent and corporate clients, we bring ideas to fruition all while capturing the attention of the news and entertainment media and the forever-changing desires of the public.

Representing the best and most talented is our guiding principle and our roster (both clients and personnel) proves that diversity isn’t just a word or trend to us.

AM PR Group

Our client in entertainment is seeking an Executive/Personal Assistant. We are seeking a highly motivated candidate who wants an opportunity that will allow true longevity and a great stable position. The right candidate comes equipped with a background in working on sets, scheduling and organizing all the moving parts. We need an effective career Executive / Personal Assistant who can work closely with the lead Assistant to support all the activities, meetings, events, day-to-day errands, and more.

What you’ll do:

• Manage calendars, including resolving schedule conflicts and prioritizing commitments
• Meeting coordination: prioritize meeting management
• Plan and schedule domestic/international travel itineraries
• Perform research and ad hoc duties as assigned
• Errand running as needed

What you’ll need:

• 5-7 years of administrative support and industry experience needed
• Tech Savvy – Proficient in Microsoft Office Suite and ability to pick up new software quickly
• Outstanding written and verbal communication skills
• Professional, poised, and proactive
• Exceptional organizational skills and ability to take on several tasks with a “calm under pressure” mentality
• Problem-solver and go-getter mentality
• No task is too big or too small for you to take on
• Impeccable attention to detail

Please submit your resume for consideration

Confidential

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-30 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

COMPANY: Marketing, Public Relations and Promotions Agency

POSITION: Senior Executive/Personal Assistant to CEO

LOCATION: New York, NY (in office Monday-Friday)

HOURS: 9:30am – 6pm with flexibility

COMPENSATION: up to $150K + Discretionary Bonus + Benefits*

BACHELOR’S DEGREE REQUIRED: Required

Our client, a NYC and LA-based entrepreneurial, leading-edge marketing, public relations and promotions agency is seeking a Senior Executive/Personal Assistant to support the CEO in the NYC office. This role is highly visible and an integral part of the firm. The CEO is successful, busy, and is looking for someone to jump in and ensure his business and personal lives are running seamlessly. They are seeking someone with high energy and intelligence, with a high level of attention to detail. The Senior Executive/Personal Assistant will be deeply rooted in the executive’s time management and will provide administrative support, specific to calendar management and email correspondence. As the primary gatekeeper and administrator, the overall responsibility of the Senior Executive/Personal Assistant is to create strong lines of communication and responsiveness pertaining to the CEO’s calendar and time. The Senior Executive/Personal Assistant will execute administrative tasks, calendar coordinating, daily requests and special projects. The position requires a thoughtful, organized, and strategic self-starter with a drive to deliver exceptional results through optimized processes and systems. This is an exciting C-suite opportunity to contribute to the day-to-day operations of an agency that is fast, trend-aware, community-focused environment.

Responsibilities of the Senior Executive/Personal Assistant to CEO:

– Resourcefully manage an ever changing and robust calendar for CEO, with regular high level direct contact with clients, investors, and internal leadership

– Coordinate and plan meeting details (virtual or in person) – including location, IT and media needs (video and/or conferencing software and links), catering needs, and other arrangements (both personal and professional)

– Coordinate general IT support and logistics

– Prioritize meeting requests as they come in to ensure CEO’s best use of time

– Act as a liaison between executive and colleagues to address scheduling questions and needs pertaining to the executive’s work

– Coordinate special requests and various ad hoc projects assigned by CEO or senior leadership (both personal and professional)

– Arrange and coordinate travel arrangements (both personal and professional)

– Represent the brand and the CEO through thoughtful and professional correspondence with external stakeholders through various communication channels (phone, text, email)

– Work closely with other colleagues to design and implement improved processes and operational policies; Continuously improve administrative standards

– Stay apprised of cultural trends – entertainment, social, fashion, technology, corporate, etc.

Requirements of the Senior Executive/Personal Assistant to CEO:

– 7-10+ years of full-time work experience as an executive assistant – experience in advertising, marketing, entertainment, public relations industries preferred

– Distinctive written and verbal communication skills

– Strong problem solving abilities

– High level of accuracy and attention to detail

– Excellent organizational skills – ability to manage own workload, prioritize conflicting demands, multitask and deliver high quality product at all times while adhering to tight and structured deadlines

– Ability to maintain composure during demanding situations resulting from deadlines or heavy workload by anticipating needs

– Proactive and able to work on own initiative while having the confidence to ask questions when unsure

– Comfortable working independently as well as part of a wider team

– Flexible approach is essential in order to manage both day-to-day work and ad hoc requests

– Discreet with ability to handle sensitive information in confidence

– Ability to learn new systems quickly

– A can-do attitude is essential – willing and eager to help others and get involved

– Must maintain a professional demeanor at all times

– Position requires someone who is confident, approachable, enthusiastic

– Must have the ability to work full time in an office environment; flexibility to start work early, or work late, as needed

– Verification of identity, education, prior employment, and references may be required

*The base annual salary range posted for this New York City-based position is a good faith estimate. Actual salaries may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

Glocap

Our client, an Asset Management firm based in midtown, is looking for an EA to support a firm partner. The ideal candidate for this role must be detail oriented, have excellent communication skills (both written and verbal), be highly organized with the ability to work and think independently.

Job Details:

COMPANY: Investment Management Firm

POSITION: EA to firm Partner

LOCATION: New York, NY

HOURS: 8am – 5pm / 5:30pm (5 days in office)

**light flexibility after hours checking email

COMPENSATION: 90k-150k DOE + Bonus + Benefits + Lunch covered

BACHELOR’S DEGREE: Required

Responsibilities of the EA:

– Maintaining contacts and calendars

– Act as gatekeeper with Email Inbox Management and Calendar oversight

– Effectively schedule the Partner’s time, prioritize his responsibilities

-Keep Partner organized with meeting materials and immediate priorities (who needs what by when); this may include inbox management and communication/response strategies

– Must be proactive and able to take the initiative in finding ways to help the Partner to operate more efficiently

– Arranging international travel, visas, creating itineraries for trips encompassing all aspects of accommodation, meals, venues, entertainment, etc.

Requirements of the EA:

– A strong command of the support role and 3-10 years of experience in this type of position

– Bachelor’s Degree required

– Strong organizational and time management skills

– Good problem-solving skills, strong ability to multi-task

– Familiarity with working with different time zones

– Excellent communication skills (written and spoken)

– Strong attention to detail and follow through with tasks

– Comfortable with PA within the role

– Must have a poised and professional demeanor

– Strong Microsoft Suite skills essential

– Experience with CRM’s a plus (DealCloud)

– Someone who calls themselves a “morning person” will thrive in this role

– Verification of identity, education, prior employment, and references may be required

Glocap

Executive Assistant Positions | Fortune 500 Companies | (Temp/Temp- to -Perm) | $30-40 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Act as the first point of contact for the department and or leaders
• Administering ad hoc project assistance as needed
• Perform clerical, administrative, and office tasks

Requirements:

• 3-7+ years minimum of administrative assistant experience within a corporate or professional services environment, working with senior-level management
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive Personal Assistant to High-Profile Individual

Incredible opportunity for a dedicated, organized, and polished career Assistant is now available!

Influential leader in the entertainment and beauty industries is looking for an Executive Personal Assistant to provide elite support with an array of administrative and personal needs. The ideal candidate will have a passion for the beauty, fashion, and lifestyle fields and demonstrate exceptional attention to detail.

If selected for this one-of-a-kind opportunity, you will enjoy a competitive base salary ($100k+, DOE), benefits, paid OT, and 401(k) options.

Responsibilities:

• Serving as a “right hand” gatekeeper to the executive and screening all correspondence
• Managing complex professional and personal calendars
• Scheduling and coordinating business meetings and personal appointments
• Liaising with publicists, agents, business managers, glam team, and other contacts as needed
• Arranging domestic and international travel, including commercial and private flights, car service, hotels, and other reservations
• Partnering with house managers at several properties to address requests
• Planning events, communicating with vendors, and overseeing events from beginning to end
• Performing personal assistance tasks, such as running errands and assisting with ad-hoc projects

Please note that the nature of this high-touch role requires 24/7 on-call availability for urgent matters. The Executive Personal Assistant will work out of locations in both Brentwood and Pacific Palisades and must be flexible to travel to New York City in the summer months.

Qualified candidates will possess 5+ years of experience supporting a high-profile individual within a creative industry, as well as full Covid vaccination.

Submit your resume as a Word document today if interested! No calls, please.

J.R. Berry Search Group, Inc.

Job Purpose

• Administrative Assistant; provide administrative support to all members of the Sales team and general day to day running of the office.
• The hire will be working 5 days per week; 3 days in the office and 2 from home (Mon-Fri) the number of days required to be in the office is subject to change

Key Responsibilities

General Administrative Support

· Provide general administrative support to the Sales Team including but not limited to; processing expenses, travel and visa coordination, diary management, managing visitors, mail distribution, printing and binding.

· You will also be responsible for assisting IT an HR with the onboarding and off boarding of all employees,

· Oversee the smooth running of the office and build excellent working relationships with internal teams and external vendors.

· Acquire and maintain a good understanding of Acuity’s business, in particular the Sales function.

Expenses

· Timely and accurate preparation and submission of T&E reports ensuring company policy has been followed.

Travel & Entertainment

· Make all travel arrangements including, air, rail, hotels and visa applications

Meeting Co-ordination

· Diary management using outlook

· Process meeting requests including setting up appointments, reserving conference rooms, requesting security passes for guests

Presentation printouts

· Prepare/modify PowerPoint presentations for the Sales & Management teams (including printing & binding)

Key Competencies

• Fluency in English is essential.
• Excellent communication skills and a positive attitude towards work and colleagues
• Proven relevant experience in a corporate environment
• Familiarity with booking travel, processing expenses and general administrative tasks
• Intermediate IT skills including Outlook email and calendar, Word, Excel and PowerPoint
• Ability to work using own initiative and without close supervision
• Excellent organization and administrative skills
• Ability to multi-task and adapt to shifting priorities
• Experience working in a support role to senior management is an advantage
• Strong orientation toward teamwork
• A can-do attitude and a willingness to assist in areas outside of the administrative role to assist the company and develop in your role.

Acuity Knowledge Partners

Our client, a leading entertainment company, is seeking an Administrative Assistant. In this role you will be directly working with the Corporate Controller in a hybrid role. You will be asked to work onsite Tuesdays, Wednesdays, and Thursdays, as well during quarter end ability to be flexible with after hours work. The ideal candidate will be efficient, great attention to detail, and organized.

*Please note this is a temp role – $40/h*

Responsibilities

• Management of calendar, travel, and expenses for a Senior Director
• Scheduling complex meetings and calls with internal and external parties
• Coordinate travel arrangements and process expense reports
• Create presentations and documents using Google Workspace
• Assist with team projects and events as needed
• Work with HR and cross-functional teams to identify issues and solutions within the organization affecting morale and cultural health
• Coordinating offsite events and activities

Qualifications

• 2+ years of experience managing multiple executive calendars
• High Proficiency in Google Workspace
• Excellent writing and editing skills
• Superior attention to detail
• Responsive and able to work flexibly across multiple time zones
• Ability to stay calm under pressure and work within deadlines
• Strong organizational skills
• Independent worker, with strong judgement
• Discreet with the ability to maintain confidential information
• Tech-savvy is a plus

Please submit a resume for consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Career Group

We are seeking an Executive Assistant to support the president of our largest business units.. This candidate will perform diverse administrative functions requiring confidentiality, initiative and sound decision-making. This is a key role for a detail-oriented quick thinker who relies upon their excellent organizational skills and the ability to effectively handle multiple priorities. The right candidate will need to adapt procedures, processes and techniques to the completion of assignments and in line with the team’s activities and goals. This is a demanding and very highly visible role.

Responsibilities:

· Provide heavy calendar management

· Prioritize and manage demanding schedules based on knowledge of corporate objectives

· Monitor calendars and email communications to make sure all appointments and meetings are up to date

· Handle all travel related items related to the business schedules for the team – such as booking flights, cars and hotels domestic and international

· Preparation for meetings with senior executives (e.g. documents, video conferencing, and other logistics)

· Regularly work with information that is highly confidential, strategic and critical in nature

· Support special ad-hoc projects and initiatives as assignment

Requirements:

· 5+ years experience in providing administrative support is required

· Previous experience in a high growth digital, entertainment or startup strongly preferred

· Strong computer skills required including experience with Microsoft Outlook, Microsoft Office – Excel, Word and PowerPoint

· Must be very well-organized, detail-oriented, and ability to prioritize and multi-task with great follow-up skills

· Excellent organization and prioritization skills, and able to work well under pressure

· Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality regarding internal business matters

· Ability to proactively identify and resolve issues

· Enthusiasm and dedication; willingness to arrive early and work late

· Ability to communicate in clear language both verbally & in writing

· Self-starter with demonstrated ability to see projects through from beginning to end

· Ability to thrive in a fast-paced environment

Confidential Jobs