General Staff Jobs

Hearts & Science has been inspired by confident marketers seeking business advantage in a world of personalized digital marketing, where CRM and addressable channels converge, and decisions must be made in real time to aggregate effective reach and deliver the right message at the right time. Designed to inform brand strategies with real-time insights, Hearts & Science is a data-driven marketing agency with expert media planning and buying capabilities, among other services that include shopper marketing, marketing innovation and content activation.

About the Role:

The Entertainment & Content Marketing team works with clients to develop custom, integrated, cross platform entertainment programs, creating deeper and consistent consumer engagement. The team taps into a broad network of digital publishers, entertainment production companies, television networks, movie studios, social platforms, and streaming companies to produce breakthrough storytelling from large-scale properties to smaller, original programs, covering all budget levels and brand program needs.

This freelance role will help strategize, brainstorm, develop, and execute content partnerships for the one of our largest accounts, and will have the opportunity to work across multiple lines of business.

Strategic and Functional Team Lead:

• Support and contribute to the overall vision and management of branded content & entertainment initiatives on behalf of our clients
• Actively build out content opportunities that deliver on our clients’ marketing and media objectives with media networks, digital publishers, and more.
• Develop sound content recommendations to clients, with insights, big ideas, cultural proof points and compelling tactics
• Understand and implement approved measurement models to justify investment and quantify results from programs
• Stay atop of current content, storytelling and technology trends and apply these forecasts to build program recommendations, ad-hoc partnership opportunity POVs, and executional-stage optimizations
• Occasionally support the Executive Director with presentation materials, status updates, and ad hoc meetings to ensure successful communication with advertising and media clients and agency partners on a consistent basis

Execution:

• Serve as the day-to-day point of contact and content expert for clients, integrated agency teams, and partners to execute multiple programs concurrently, from strategy to ideation to creative development to execution
• Assist in the development and lead the activation of multi-platform distribution plans for programs across digital, linear, experiential, audio and social, involving cross-functional investment team to align on media plans
• Develop and execute timelines, manage production schedules, adhere to deadlines, set up/organize internal/client meetings, and enforce ongoing team communication throughout program
• Host partnership kick off calls across partner and clients to provided in-depth look at partnership components, working alongside publisher partner in deck content and build
• Ensure pre, during and post program measurement and optimization plans align to objectives and are in place for each program
• Evaluate final measurement data, address feedback with partners, and draw takeaways that provide agency and client teams learnings and insights into performance
• Manage internal and external work streams and production process for assigned projects during the creative development phase; development phase will require help with producing written and visual materials such as brand briefs to share with partners, client recommendations, program overviews, and more

Team Management:

• Reporting to the Director, you may also support the Executive Director based on assigned projects and client initiatives.

Thought Leadership:

• Offer support to Hearts and Science and TCC Leadership on new business pitches and marketing collateral on an as-needed basis

Requirements:

• Minimum 6 years’ experience in entertainment and content marketing, integrated partnerships, or strategic partnership development
• Proven analytical, strategic thinking, communication, client service and project management skills
• Exceptional project management skills, with ability to manage multiple work streams with strong quality control
• Stellar written and verbal communication skills
• Experience working on an integrated team
• Ability to address challenges, work under pressure, follow-through and solve problems quickly in the face of challenges
• Ability to effectively and confidently communicate information in both verbal and written formats (Development of ideas, pitches, research and recaps, client presentations, etc.)

Knowledge/Expertise:

• Passion for entertainment and culture opportunities for brands
• Experience working with various marketing communication channels (including digital and social)
• Experience in concept development, production oversight, and foundational understanding of working with and managing media partners
• Understanding of the digital and social landscape
• Experience implementing effective measurement models, synthesizing data to prove value and program success
• Can manage peer level clients with a successful track record in account management and client service

Compensation Range: $2,115 – $2,300 weekly. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, Benefits include: health/vision/dental insurance, 401(k), Healthcare Flexible Spending Account, Dependence Care Flexible Spending Account, vacation, sick, personal days, paid parental leave, and paid medical leave, STD/LTD insurance benefits.

Hearts & Science is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Hearts & Science

Walmart Connect is dedicated to driving measurable outcomes for our suppliers, sellers, merchants, stores, GMs, brand advertisers, and agencies. Our full funnel ad solutions leverage Walmart’s in-store and online data, extensive reach, and to provide measurable results for our clientele. With a range of flexible pricing and buying models, including self-service; these solutions help businesses build brand awareness, engage with Walmart consumers, and convert Walmart consumers to shoppers.

As we scale this role will strategically manage a team of campaign manager on our Entertainment, Toys, and Seasonal vertical while navigating the cross-functional Walmart Omni channels. Campaign management background with a strong understanding of cross-network online marketing solutions. Leading, coaching and influencing their team and Walmart leadership.

Responsibilities

• Manage a team of campaign managers responsible for managing and delivering ~$115M in advertising revenue.
• Drive efficiency in Walmart Connect’s processes and apply it to scale to greater campaign management organization
• Develop and implement media planning and strategy playbooks by industry to create ongoing shared learnings and best practices.
• Own the daily functional management, triaging and conflict resolution of issues for your campaign management team.
• Instill strong operational rigor and discipline across the team to ensure standardization and harmonization of workflow across cross-functional teams.
• Attend supplier calls, as needed, to provide leadership coverage
• Partner with the Head of Campaign Management on ongoing training and learning development for the campaign management team ranging from industry to soft skills.

Preferred Qualifications

• 7+ years of experience in bid management, campaign management/optimization, or digital media operations within search, publisher display media, network media buys, and/or social media
• 1-3+ years of management, mentorship, and/or lead responsibilities.
• Strong analytical thinking and the ability to clearly communicate findings and solutions, both written and verbal
• Strong understanding of the advertising technology and data/performance measurement trends
• Demonstrable success as a leader of change, by achieving operational excellence by optimizing processes and systems.
• Demonstrates strong leadership with the ability to build, train, coach and develop a high performing team.
• Ability to move fast, be bold, and thrive in a dynamic, quickly changing environment
• Ability to effectively influence and communicate cross-functionally with a strong focus on collaboration
• Strong project management skills
• Excellent communication and writing skills
• Capability to work proactively under pressure and handling multiple ad hoc requests
• Ability to advise partners on best practices and areas of opportunity

Benefits & Perks:

Beyond competitive pay, you can receive incentive awards for your performance. Other great perks include 401(k) match, stock purchase plan, paid maternity and parental leave, PTO, multiple health plans, and much more.

At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty and voting. Other benefits include short-term and long-term disability, education assistance with 100% company paid college degrees, company discounts, military service pay, adoption expense reimbursement, and more.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com.

The annual salary range for this position is $105,000.00 to $195,000.00.

Additional compensation includes annual or quarterly performance incentives.

Additional compensation for certain positions may also include:

• Additional compensation includes annual or quarterly performance incentives.
• Regional Pay Zone (RPZ) (based on location)
• Stock equity incentives

Walmart, Inc. is an Equal Opportunity Employer – By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity – unique styles, experiences, identities, ideas and opinions – while being inclusive of all people.

Walmart Connect

New York, NY, USA

Salaried, Full-time

$110,000 – $140,000

As the Art Director your core responsibility will be to create compelling and cohesive assets across all touchpoints. Reporting into the President and Chief Commercial Officer, you will direct, design, and strategize all conceptual phases of collection launches. You have a high level of knowledge and experience in all areas of brand creative and art direction: narrative & concept creation and development for stills, motion and beyond.

You will lead the development of elevated content that consumers would want to engage with. This role requires an elevated taste level, a fierce creativity, and a keen eye for detail. You will set the bar for high quality creative output and inspire the Graphic Designer to ultimately build Stephanie Gottlieb Fine Jewelry salience within the competitive landscape.

The role will partner with the Director of Marketing & Communications and Director of E-Commerce & Digital Marketing in the delivery of compelling 360° campaigns. You have a passion for creative storytelling, concept, and design for assets across .com and other digital platforms. This role will oversee the Graphic Designer to manage all aspects of artistic direction. This role is focused on execution with a hands-on approach for our content strategy, demonstrating sound judgment and decision-making skills. You are motivated by a fast-paced environment and are committed to continuous improvement and evolution.

Key Functions

• Establish enhanced brand messaging standards and processes as they relate to assets, templates, copy.
• Oversee photo and video direction, and graphic design.
• Lead production including sourcing studio, photographer, and support needs across casting and stylists; directing photoshoots and video shoots from concept through completion to ensure the level of excellence in all creative work.
• Lead a high volume of photo and video productions, interacting with internal and external partners with confidence and clarity.
• Manage timeline and execution of all assets.
• Supervise the execution of all campaigns to ensure consistency and cohesiveness.
• Follow through with content post-production, including retouching and editing, with a high standard and taste level.
• Provide art direction and creative direction to graphic designer.
• Bring ideas to life using sketches, mock ups, or storyboards.
• Ensure that all projects are within deadlines and budget.
• Partner with outsourced production team members to make sure relevant assets are captured during shoots.
• Lead creative briefings, and partner closely with Marketing to understand 360 campaign needs and timelines.
• Develop a comprehensive content strategy across multiple platforms, including the company website and social media channels.
• Own brand communication materials including, but not limited to, email, line sheets, and look books with the support of the Graphic Designer.
• Produce engaging content that conveys an elevated aesthetic and ensures correct positioning in the marketplace.
• Create and maintain a streamlined content calendar that keeps the whole team on track.
• Shape product positioning and define sharp product storytelling concepts with unique and compelling selling points to deliver ambitious growth targets online.
• Evaluate the user experience (UX) across various categories and identify opportunities to simplify and enhance the overall website content.
• Champion diversity, inclusivity, and empathy in every stage of the creative process.

Essential Skills & Requirements

• 7+ year of digital and print graphic design experience in luxury and e-commerce retail
• 7+ years of experience directing photoshoots in a luxury brand
• Experience in editorial and branded content
• Excellent interpersonal skills for collaboration across multiple departments and levels of management
• Informed, with their finger on the pulse of the jewelry and fashion industries
• Ability to represent the voice and tone of a luxury jewelry brand
• Excellent creative eye and vision for effective communication
• Strong attention to detail
• Strong time management and ability to multitask
• Strong technical skills
• Conceptual creative with innovative ideas that challenge traditional approaches to content creation
• Proven track record of success
• Resourceful, you strive to come up with ideas that suit budgets and timelines, can manage multiple projects at once, and know when to pivot when something isn’t working
• Innovative mindset with the ability to spot trends and original growth opportunities
• Collaborative problem-solver that is solutions-oriented
• Adaptable, open to taking input from others with the willingness to take on essential tasks when needed to get the job done
• Passionate about branding, conceptual thinking, storytelling, designing and experimenting
• Bachelor’s degree required; degree in Creative Arts or Graphic Design preferred

Why Stephanie Gottlieb

• We have a passionate team that loves what they do
• You will be an integral part of a leading brand disrupting the diamond and fine jewelry industry
• Competitive salary and benefits

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Stephanie Gottlieb Fine Jewelry

Walmart Connect is dedicated to driving measurable outcomes for our suppliers, sellers, merchants, stores, GMs, brand advertisers, and agencies. Our full funnel ad solutions leverage Walmart’s in-store and online data, extensive reach, and to provide measurable results for our clientele. With a range of flexible pricing and buying models, including self-service; these solutions help businesses build brand awareness, engage with Walmart consumers, and convert Walmart consumers to shoppers.

As we scale this role will strategically manage a team of campaign manager on our Entertainment, Toys, and Seasonal vertical while navigating the cross-functional Walmart Omni channels. Campaign management background with a strong understanding of cross-network online marketing solutions. Leading, coaching and influencing their team and Walmart leadership.

Responsibilities

• Manage a team of campaign managers responsible for managing and delivering ~$115M in advertising revenue.
• Drive efficiency in Walmart Connect’s processes and apply it to scale to greater campaign management organization
• Develop and implement media planning and strategy playbooks by industry to create ongoing shared learnings and best practices.
• Own the daily functional management, triaging and conflict resolution of issues for your campaign management team.
• Instill strong operational rigor and discipline across the team to ensure standardization and harmonization of workflow across cross-functional teams.
• Attend supplier calls, as needed, to provide leadership coverage
• Partner with the Head of Campaign Management on ongoing training and learning development for the campaign management team ranging from industry to soft skills.

Preferred Qualifications

• 7+ years of experience in bid management, campaign management/optimization, or digital media operations within search, publisher display media, network media buys, and/or social media
• 1-3+ years of management, mentorship, and/or lead responsibilities.
• Strong analytical thinking and the ability to clearly communicate findings and solutions, both written and verbal
• Strong understanding of the advertising technology and data/performance measurement trends
• Demonstrable success as a leader of change, by achieving operational excellence by optimizing processes and systems.
• Demonstrates strong leadership with the ability to build, train, coach and develop a high performing team.
• Ability to move fast, be bold, and thrive in a dynamic, quickly changing environment
• Ability to effectively influence and communicate cross-functionally with a strong focus on collaboration
• Strong project management skills
• Excellent communication and writing skills
• Capability to work proactively under pressure and handling multiple ad hoc requests
• Ability to advise partners on best practices and areas of opportunity

Benefits & Perks:

Beyond competitive pay, you can receive incentive awards for your performance. Other great perks include 401(k) match, stock purchase plan, paid maternity and parental leave, PTO, multiple health plans, and much more.

At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include PTO (including sick leave), parental leave, family care leave, bereavement, jury duty and voting. Other benefits include short-term and long-term disability, education assistance with 100% company paid college degrees, company discounts, military service pay, adoption expense reimbursement, and more.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com.

The annual salary range for this position is $105,000.00 to $195,000.00.

Additional compensation includes annual or quarterly performance incentives.

Additional compensation for certain positions may also include:

• Additional compensation includes annual or quarterly performance incentives.
• Regional Pay Zone (RPZ) (based on location)
• Stock equity incentives

Walmart, Inc. is an Equal Opportunity Employer – By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity – unique styles, experiences, identities, ideas and opinions – while being inclusive of all people.

Walmart Connect

Office Manager – Santa Monica area

$80-100K plus competitive benefits and bonus potential

A multi-stage investment firm focused on media, entertainment, and various world-class brands is looking for an exceptional and organized Office Manager to support operations in their beautiful headquarters!

This is an amazing opportunity for an experienced Office Manager who is motivated to provide high-quality support, improve office operations, and be a part of a fast-paced exciting environment!

Attributes

• Positive and friendly attitude
• Highly organized with strong attention to detail
• Experience in finance, entertainment, or legal preferred
• Excellent written and oral communication skills
• High proficiency in Microsoft Office Suite, Google Suite, Zoom, Slack, and other office productivity tools, with aptitude and interest in learning new software and systems as needed

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Confidential

Our client, in the entertainment industry, is seeking a Office Assistant to join their team in Miami, FL!

Under the direction of the Head of Finance and Administration, the Office and Administration Assistant is responsible for providing day-to-day support to the Head of Finance and administration. As such, he/she is taking care of all operational tasks related to finance, payroll and office management and providing first-level support to questions/queries in relation to finance and administration.

-Finance 30%

-Payroll & HR 20%

-Office Management 50%

Qualifications:

• Work experience: minimum 2 years
• Familiar and comfortable with finance and HR tools and systems
• Good Excel skills
• Education: Bachelor’s Degree

Please submit your resume for consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

Executive Assistant

Our client is seeking a Creative/Executive Assistant to provide support for their Content group in Los Angeles. The successful candidate will be self-motivated, quick-thinking, flexible, and able to

juggle multiple and diverse responsibilities with a strong emphasis on organization and

unwavering attention to detail at all times. This is a demanding and fast-moving position that

requires someone who is able to exercise good judgment and significant initiative.

Responsibilities:

• Maintaining calendars for 2-3 executives including booking and confirming meetings
• Scheduling meetings & calls, internally & externally
• Managing the flow of incoming and outgoing material
• Maintain internal systems to track projects and their statuses
• Taking notes in meetings and circulating information to the greater team
• Coordinate travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports, tracking travel visa needs, digital and physical filing, etc…)
• Heavy communication internally and externally
• Creating presentations and documents using PowerPoint and Google Docs
• The ability to assist with team projects and events as needed
• Managing submissions
• Capturing, drafting, and editing creative notes

Qualifications

• BA/BS Degree
• 2+ Years as an assistant
• Studio/Entertainment Industry
• Event Experience
• Team player who operates in a fast-paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Strong writing skills and the ability to multi-task
• Proficiency in Google Docs, Microsoft Word, and Excel

Compensation: $40.00 – $45.00 per hour

Cypress HCM

Activision Blizzard is scaling its advertising business, Activision Blizzard Media (ABM), an

embedded business unit of King – the makers of the #1 mobile game Candy Crush Saga and

wholly-owned subsidiary of Activision Blizzard. Our growing Advertising division is expanding

rapidly across the globe and It’s a great opportunity to have an impact on the business!

As an Executive Assistant at Activision Blizzard Media, you’ll work in a dynamic and fast paced

environment where no two days are the same. You’ll provide a specialist support service to

Executives and Key Leaders working and interacting with their team. Your role is not just to

provide support, but finding ways to go above the standard tasks expected of an Executive

Assistant.

Key Responsibilities

Provide Executive Assistant support to 4 leaders in ABM (General Manager + VPs) in our San

Francisco office. This is a high-profile assignment and demands an awesome EA that will

embrace our values and ideals.

Core responsibilities

● Understand various leaders’ needs & priorities to ensure daily operations run smoothly

● Review correspondence and arrange meetings, locally and across multiple time zones

for key leaders, as well as for key team/cross-functional meetings and do so with

tremendous attention to detail. Duties include: scheduling and monitoring complex

meetings, managing conflicts, and proactively reviewing calendars to anticipate conflicts

and coordinate rescheduling. Note that this may involve being online early Pacific Time

to given meeting schedules of leaders and to maximize overlap with European-based

teams

● Manage domestic and international travel arrangements, with good knowledge of visa

requirements

● Act, prepare, draft and/or respond to correspondence on behalf of key leaders

● Collaborate with other Executive Assistants to coordinate schedules and meetings with

company executives at King and Activision Blizzard

● Design and implement efficient office procedures, coordinating with other EAs and office

managers as necessary

● Plan team meetings and events; explore and select appropriate venues, review contracts

for accuracy, negotiate fair cost, select food and beverage, manage audio/visual needs,

maintain relationship with venue staff & vendors

● Handle all communications with confidentiality and accuracy, ensuring that messages

are redirected appropriately and communications are tracked accordingly.

● Administer the processing of expense reports using Concur

● Provide an excellent level of customer service at all times demonstrating a positive

image of Activision Blizzard Media; maintain an amazing level of professionalism acting

with tact and confidentiality where appropriate

● Research, recommend, own and implement courses of action on challenging

administrative matters

● Anticipate key issues prior to becoming urgent, leading to resolution. Respond to

requests for information and support specific areas of work

● Adopt a highly organized approach to multitasking in order to organize and schedule

people, rooms, travel and other resources to support the business/ leaders

Skills to create thrills

We are looking for someone who can identify with our values and is excited by the varied

challenges this role can bring you. In addition we’re after someone with:

● Relevant experience within a similar role

● Experience of handling multiple demands and successfully prioritizing work

● Strong communicator with the ability to easily connect with people both in person and

virtually

● Friendly, outgoing, professional and polite

● Superbly organized and dedicated with excellent co-ordination and prioritization skills

● Able to work autonomously, with minimal supervision and take initiative

● Collaborative, great teammate, ability to form good relationships with colleagues

(internally & externally)

● Excellent computer skills (Word, Power point, Excel, Outlook, Internet etc)

● A flexible approach to work in order to meet the demands of the role and the business

Our World

Activision Blizzard King, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional, and financial well-being for ‘Every World’ – we’ve got our employees covered!

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

Activision is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.

King

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Corporation of America (SCA), a subsidiary of Tokyo-based Sony Corporation. SPE’s global operations encompass motion picture production and distribution; television production and distribution; digital content creation and distribution; worldwide channel investments; home entertainment acquisition and distribution, operation of studio facilities; development of new entertainment products, services and technologies; and distribution of filmed entertainment in more than 130 countries.

Sony Pictures Television (SPT) operates three complementary lines of business: 1) Distribution of SPE’s feature films and television programming to television outlets around the world, 2) Local television production in key international markets, 3) International television networks and digital networks.

**Temporary Assignment Details**
Sony Pictures Miami is looking to contract an Administrative Assistant for a temporary assignment that is scheduled to begin in August.

General Summary:
The key purpose of this position is to provide administrative support to 3 executives. The Administrative Assistant is working with the Networks and Distribution team and is expected to be integrated at various levels with the processes and activities relating to the day-to-day operation of the department. The Administrative Assistant should have an enthusiastic interest in the entertainment business and a proactive willingness to take on various administrative responsibilities that is required to keep the operation running effectively and efficiently. Working within their team, the Administrative Assistant is the interface/liaison for the company to connect the operations with both internal and external contacts vendors, service providers, clients, SPT Departments, etc. A successful Administrative Assistant has a critical role in making sure that the team operates effectively, and strong communications are maintained whether supervisors are in or out of the office.

Responsibilities:

Calendars & Phone Coverage (40%): Cover executives phones. Maintain Supervisors respective, complex calendars, staying on top of all changes. Coordinate conference/video calls with all levels of executives, send calendar invites to attendees with call-in or videoconference details and ensure that all attendees receive an agenda prior to meeting as needed. Reservation of meeting and videoconference rooms required and liaison with IT needed for videoconferencing or laptop loaner needs.

Travel Arrangements & Expense Reports (30%): Arrange domestic and international travel, including booking and confirming flights, research of visa requirements, lodging and ground transportation with Company travel agents and submitting Travel Authorization requests via Ariba program. Consistent follow up to avoid changes in cost. Cost effective research. Prior to executives departure, prepare business information packets including itinerary, meeting agenda (includes confirmation of all meeting locations, times, and participants with contact information to ensure successful and productive trips), travel documents, presentations, relevant agreements, and financial binders as needed. Create and track corporate expense reports monthly in Concur Solutions database system to ensure swift monetary reimbursement and ensuring that all corporate expense reports comply with companys T&E policy prior to submission. Collect receipts from Executives required at the end of each month or upon return from a business trip.

Purchase Order processing and approvals (10%): Process purchase orders in Ariba and SAP. Tracking approval requests for the executives to ensure that travel, payments, corporate expenses, P.O.s are approved in a timely manner.

Translations/PowerPoint Presentations (10%): Translations from English/Spanish, Spanish/English of emails, memos, letters, and special projects as requested. Preparation of Power Point Presentation and reports for special meetings and other kind of presentations.

Miscellaneous duties and special projects as required (10%): Liaise with clients on a regular basis. Assist through annual special events, conventions, budget meetings, MRP meetings, annual Team Building, with things such as: meetings, movie screenings, ideas, gifts, etc. Work on multiple projects at the same time. Assist visiting executives as needed. Work with IT support to ensure that the executives computer, desk phones and business mobile phone equipment are working effectively upon request. Request computer needs, equipment, programs and loaners as needed. Liaise with assistants to executives of other divisions. Maintain friendly open line of communication to address common issues pertaining to Conventions, offsite meetings, etc. Assist with researching, exploring, and implementing acquisition and business development opportunities.

Knowledge/Skills/Abilities:

Bilingual (Spanish/English) with high proficiency in both oral and written is preferred. Preference for professional ability to translate written communications and/or documents (English to Spanish as well Spanish to English).
Good judgment, dependability, integrity, and discretion are required.
Track record of success and recognition in effectively carrying out administrative function.
Juggle multiple tasks, prioritize workload independently, and work autonomously within scope of job responsibilities.
Strong interpersonal skills with an ability to build effective relationships.
Ability to work effectively in team environment, as well as individually.
Ability to multitask and effectively function in an ever-changing business environment.
Self-motivated individual who knows where to go to find answers to questions.
Strong verbal and written skills to effectively handle business correspondence and communications.
Represent Sony Pictures Entertainment in a professional manner to internal and external contacts.
Impeccable attention to detail and organizational/project management skills.
Strong working knowledge of office management software applications (Microsoft Office) and ability to master new software applications to support the position. (i.e., Ariba, Concur Expense Systems, SharePoint, Travel requisition/Authorization System, SAP.)
Experience: 3+ years of administrative experience, preferably within a Fortune 500 company, 1+ year of experience within the media/entertainment industry is desired but not required.

Education: Associate Degree or equivalent experience required.
ALTEN

Background

Location: Hybrid – work-from-home and office: 303 E Wacker Dr., Suite 2200, Chicago, IL

Type: Full-time permanent position

Practice: Insights & Strategy

Reports to: Manager, Insights & Strategy

Overview

Intersport is a full-service, award-winning media and marketing agency known for developing innovative, and purpose-built programs for over 35 years providing expertise for our 50+ clients for our two divisions:

• Agency Services: brand and promotional strategy, sponsorship consulting, experiential marketing, hospitality, content, digital, and social media marketing
• Property Assets – owned-and-operated media, live sports, culinary, trades and lifestyle properties

The Insights & Strategy team supports all areas of expertise across the company and is integral to providing existing clients with a variety of solutions as well as furthering business development efforts. The Insights & Strategy team is seeking to hire a Coordinator (2-3 years’ experience). While all members of the Insights & Strategy team are expected to be well-rounded sports and entertainment marketers, we are seeking a candidate with an interest in and aptitude for measurement and analytics. The principle area of responsibility will be sponsorship marketing asset valuation, negotiation and consultation, with a focus on the fair market value analysis of sponsorships and proposals across a wide variety of sports, entertainment and lifestyle properties. Additional responsibilities will include primary research methods, conducting secondary research through online syndicated consumer research sources, and some consumer survey design and data processing.

Responsibilities

General

• Embody and reflect Intersport’s performance-based culture and commits him/herself and team to the highest standards for all agency work
• Work effectively with cross-functional teams to deliver executional excellence

Team Support

• Assist fellow team members in an effort to provide thought leadership, guidance and direction that serves as the foundation for the sports and entertainment marketing strategies and activation platforms of both clients and prospects
• Acquire comprehensive understanding of client marketing objectives and how Intersport’s practice groups are uniquely positioned to achieve those goals

Measurement and Analytics

• Provide sponsorship valuation for developing new business proposals, strategies and recommendations to clients, prospects, and internal stakeholders
• Develop skills in collecting, analyzing, and interpreting complex data utilizing syndicated research tools and desktop research including but not limited to TV, radio, digital, social media, etc.
• Assist in building client report and presentation to provide clear insights and recommendations based on valuation and related data
• Support in developing and refining Intersport’s proprietary sponsorship valuation methodology
• Develop skills in specific areas of measurement and analytics such as sponsorship marketing asset valuation, negotiation and consultation, primary research, desk research, syndicated consumer research databases, and sponsorship effectiveness testing
• Gain understanding of how to best leverage and present data, research, and analytics to inform sponsorship strategy, activation, and optimization

Qualifications

• Must have two (2) to three (3) years’ experience in a marketing or sponsorship role at an agency, media company, sports or entertainment property, or research company
• Demonstrated interest in, and ideally exposure to, measurement and analytics-related experiences (e.g. projects, course of study)
• Familiarity with data analysis
• Exemplary verbal and written communication skills
• Application of superior prioritization and time-management skills
• Detail and process orientated
• Ability to produce high quality work at a fast pace
• Flexibility to work both independently and as part of a team
• Proficiency in Microsoft Office software (e.g. Word, Excel, PowerPoint)
• Experience or strong working knowledge of some number of the following syndicated research, survey creation, and statistical analysis services (or similar): YouGov, Scarborough, Meltwater, Cision, Critical Mention, ComScore, MVPIndex, Sprout Social, Spreadfast, Tableau, Qualtrics, Survey Monkey, R, SPSS, Relo Metrics, Mintel, and SponsorUnited

Intersport is an Equal Opportunity Employer

Intersport