General Staff Jobs

About Us

The National Cherry Blossom Festival produces and promotes one of the world’s greatest springtime celebrations and Washington, DC as THE springtime destination. The Festival is dedicated to promoting the beauty of nature and international friendship through year-round programs, events, and educational and entertainment initiatives that enhance our environment, showcase arts and culture, and build community spirit.

Responsibilities

The purpose of this leadership position is to manage, protect, and leverage the human, financial and physical resources of the National Cherry Blossom Festival, and to further the Festival’s goals and mission by ensuring maximum effectiveness, efficiency, financial and organizational sustainability

Human Resources

• Manage the hiring process including creating/refining position descriptions, recruiting, interviewing/hiring, and training and on-boarding of new staff, contractors and interns
• Ensure continuous improvement of appropriate policies, internal controls, standards and operations
• Manage benefits portfolio, including contract negotiations, oversight and staff communications
• Act as Plan Administrator for the company’s 401k plan
• Approve semi-monthly outsourced payroll
• Oversee maintenance of complete and accurate personnel files and other human resource documentation
• Ensure timely posting/distribution and readily available resource materials for all compliance and regulatory matters.
• Point of contact for DOES and other regulatory agencies
• Partner in creating an environment that supports personal, professional and team development, within a positive, diverse and inclusive workplace culture

Financial Management

• Oversee the financial management of the organization, including financial statements and reporting, cash flow and overall Festival operating expenses
• Draft overall annual budget in partnership with the President & CEO and department directors; provide regular analysis and reforecasting as needed
• Manage G&A budget as well as other specific business center programs and budgets
• Coordinate support of the annual audit processes and preparation of the annual 990 tax filing in accordance with fiduciary requirements.

Business Operations

• Assist in developing and executing new growth initiatives.
• Negotiate or review and finalize a wide range of letters of agreement, contracts, leases, and other legal business documents, liaison with legal counsel.
• Manage working relationships with vendors (including outsourced services), sponsors, and partners.
• Oversee risk management activities, including monitoring and maintaining adequate insurance coverage and policies, filing claims and acting as point of contact with brokers
• Keep current on relevant compliance and regulatory guidelines and changes.
• Oversee internal and external uses of technology; ensure ongoing maintenance and updating of information systems and infrastructure. Work with staff to implement new technologies and software to create efficient and integrated systems.
• Create and oversee business systems, including but not limited to Ticketing, RSVP
• Oversee Earned Revenue streams including the Merchandise Program and Auction
• Other duties as assigned.

Reports to: President & CEO

Supervises: Finance Manager and other administrative support staff

Requirements

The successful candidate will be a strategic thinker, self-starter and hands-on contributor who works collaboratively at all levels. They will be adept at streamlining processes while handling myriad details, at troubleshooting and at maintaining a positive, well-functioning, and productive environment for all. The Festival’s programming is produced by a small and dedicated fulltime staff, supported by contractors, interns and volunteers.

• Bachelor’s degree in business administration, accounting, human resources or related field
• Minimum five years’ experience in business operations, finance, or human resources. Experience in a non-profit environment, in large-scale events or entertainment is strongly preferred.
• Working knowledge of financial and accounting systems, including QuickBooks, and ability to prepare and interpret financial statements.
• Experience and demonstrated proficiency in reviewing and managing contracts, meticulous attention to detail in the approval process.
• Demonstrated knowledge of Human Resources best practices and regulatory requirements, experience in benefits administration and in employee relations.
• Strong written and verbal communications to effectively reach a wide range of audiences.
• High level of tact and discretion to handle sensitive and confidential matters; demonstrated interpersonal and collaborative approach in working with Board members, staff, stakeholders, donors and vendors.
• Excellent time management and organizational skills: ability to work well under pressure and manage multiple priorities.
• Proficiency in Microsoft Office Suite; strong database management skills required; experience with Salesforce, Monday.com, and Slack a strong plus
• Proven desire and capacity to work collaboratively with colleagues, consultants, and volunteers.
• Highest level of accuracy and attention to detail, high productivity and commitment to excellence
• Proven track record of exceeding goals; demonstrated evidence of making good decisions through a combination of analysis, wisdom, experience, and judgment.
• Successful budget management including cost controls and earned revenue development; ability to balance program delivery against the realities of a budget.

As an integral part of the NCBF team, this salaried exempt position participates fully in the production and execution of Festival events. This requires flexibility to be available evenings and weekends and to work additional hours during peak periods.

Compensation And Benefits

We offer competitive salary of $90,000-$115,000 commensurate with experience, and a comprehensive benefits package, including health, dental and vision coverage, life and disability insurance, 401k plan, transit subsidy, 12 paid holidays, sick and annual leave, and more. Convenient downtown location near multiple metrorail and bus lines

Compensation: From $90,000.00 to $115,000.00 per year
National Cherry Blossom Festival

Executive Assistant

Dallas, TX

Overview

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

Job Description

This position is a full-time, in-person, role in our Dallas, TX office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple senior level executives. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions & Day-to-Day Responsibilities

• Provide administrative support to group Co-Heads and Director with complex needs, including a high volume of travel, itineraries and agendas and an extremely complex calendar of meetings
• Works closely with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the executives updated as needed
• Plan, coordinate and ensure meetings are scheduled, rescheduled, or prioritized based on business needs
• Provides “Gateway” role, communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices for co-heads and broader team by leveraging ES software and applications.
• Completes a broad variety of administrative tasks in addition to managing time and travel, including completing expense reports, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment where group co-heads are leads, in accordance with gift and entertainment policies and procedures
• Leads the planning and execution process for small local events led by group co-heads (closing dinners, small happy hours, golf outings, etc.)
• Completes personal requests as needed (personal travel, errands, etc.)
• Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach
• Provide occasional back-up support to other Executive Assistants, including supporting the transaction process
• Collaborate with business operations teams across multiple offices

Education and Qualifications

• Bachelor’s Degree, preferred
• 3+ years of experience in a corporate environment working with senior-level executives

Experience, Skills and Competencies Required

• Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships across the broader team and the firm
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Experience coordinating complex calendars & managing expenses for multiple team members
• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Apple device required for remote connectivity
• Concur expense management and travel booking experience a plus

Salary Range: $65,000 – $75,000

The advertised pay scale reflects Eastdil Secured’s good faith estimate of the minimum and maximum salary range for this role as of the date of publication and may be modified in the future. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate will depend on a variety of job-related factors including, but not limited to, location, relevant prior experience, education, and/or particular skills and expertise.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Eastdil Secured

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Job Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

ADMINISTRATIVE ASSISTANT – JOB DESCRIPTION

Powered by generative AI, Flawless are at the cutting edge of technology within the film industry, empowering storytellers with new ways to create, consume and deliver film content. Our patented generative AI software is revolutionizing the visual effects and motion picture industry, by enabling stories to be told exactly as they were intended.

Our first product TrueSync offers an immersive, native-language experience for any audience around the world by offering a substitute for subtitles or dubbing. We are passionate about breaking down language barriers and allowing the world to understand each other’s cultural stories better.  TrueSync is the first of many AI visual effects tools from Flawless, whose long-term objective is to facilitate many new ways of creating, consuming, and delivering content. 

·   Website

·   LA Times Article

·   TIME Best Inventions of 2021

·   CNN Live interview

Headquartered in London and LA, we have established an exceptional team of 100 world leaders in science, film and technology (click here to find out more). 

Flawless AI is looking for a highly organized and detail-oriented Administrative Assistant to keep our Santa Monica office running efficiently. This is a great opportunity to assist our eclectic executives with diverse projects and provide general administrative support at a cutting-edge generative AI Film Lab.

Our Santa Monica office is growing rapidly and currently has 25 employees, ranging from renowned computer scientists to acclaimed Hollywood filmmakers and seasoned executives, which means there’s plenty of room for growth and learning opportunities. Flawless is committed to creating an inclusive culture where all employees feel valued and welcomed.

Duties and Responsibilities Include:

• Scheduling calls and meetings for executives, booking travel, coordinating company wide meetings and ensuring all logistics run smoothly (e.g. wireless keyboards, speakers and microphones are working for meetings).
• Researching various topics that may be requested by executives (e.g. researching box office trends in different territories, creating timelines for important tasks, etc.).
• Logging emails from our info@ account and flagging priority outreach/Monitoring our CRM system.
• Summarizing notes from various meetings and/or logging key information 
• Ensuring office supplies and groceries are stocked and the common areas are kept tidy/clean.
• Running errands such as a FedEx shipment, picking up camera equipment, etc
• There may be a need to travel for executive support at festivals or conferences such as Cannes.
• Occasionally there may be a need to take out trash, refill towels, etc. in between janitorial services.

Skills and Qualifications:

• Organizational skills: Organization and prioritization are paramount. You must know how to keep yourself and others organized and how to determine which tasks are the most important.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Sheets are a must. 
• Communication skills:  Must frequently collaborate with other administrators and support personnel, management and clients on a regular basis.
• Decision-making:  Make decisions on a daily basis, addressing the best way to handle specific tasks.

Education and Experience:

• Bachelor’s degree (ideally with a business emphasis). 
• Minimum of one year in office experience.  Film set experience is a plus.

Flawless

Description

***Visa sponsorship is not available, now or in the near future, for this position.***

Use Cvent to manage and oversee creation and execution of Request for Proposal’s (RFP’s), unique registration websites (use of multiple languages, class rotations, multiple sessions, voucher process, etc.), on-arrival event check-in, build and support mobile apps, surveys, event budgeting, custom reports, etc.

Define meeting and event needs for programs working closely with Strategic Business Units (SBU’s), senior division management and all-level corporate clients.

Negotiate contracts with suppliers for all aspects of meetings and events including catering, lodging, transportation, speakers, entertainment, etc.

Communicate meeting and event information to all levels of enterprise management/clients, field staff, dealers, customers and suppliers.

Manage and direct services provided by contracted suppliers.

Supervise and provide day to day work direction to a team of professional staff; primarily in the context of work needed against project plans.

Reconcile meeting/event budgets and post-event reporting

What Skills You Need (must Have)

2+ years planning and organizing corporate events

Experience working with hospitality industry

2+ years Customer service frontline face-to-face experience

Project management experience working with complex projects

Supply Management experience such as negotiation and sourcing

Ability and willingness to travel up to 25%

What Makes You Stand Out (nice to have)

Other areas of experience or interest that will help us place you on the right team include:

Registration system programming skills necessary to create and maintain Cvent web-based applications

Experience working in a team environment

1+ years accounting experience (budgets, invoicing, etc.)

Certified Meeting Planner (CMP) Certification (or certification in process)

Additional Notes

• This team is working a hybrid schedule 2 to 3 days/week in office
• Fully remote candidates will not be considered for this position
• This position does require periodic travel approximately once every 6 weeks
• Recent college graduates will be considered if they have a background in the Hospitality Industry, or have a Hospitality related degree

Cube Hub Inc.

Executive Assistant – Forward-thinking Growth Equity Firm

A Private Equity / Venture Capital Firm focused on Software and Consumer brands is looking for a polished and articulate Executive Assistant to support 2 of their Sr. investment professionals. They are looking for someone with demonstrated experience supporting at a high level, who is ready to hit the ground running and optimize administrative processes within this fast-paced environment. If you are comfortable acting as a strong right arm while maintaining a fun and upbeat attitude, then we’d like to hear from you!

This is a full time, 4x week on site/ 1 day remote role with flexibility to go in 5 days if / when needed.

What you’ll do:

• Manage active and ever-changing calendars
• Act as gatekeeper for phone and email inboxes
• Arrange travel and provide detailed itineraries and expense records
• Assist with development of company collateral such as reports, presentations, and brochures
• Conduct daily check-ins regarding short- and long-term priorities
• Collaborate with administrative support team to ensure cross-departmental needs are met

What you’ll need:

• 3+ years of experience supporting at the executive level
• Background within finance, professional services, or entertainment
• Articulate and professional work and communication styles
• Bachelor’s degree strongly preferred
• Proficiency in MS Office; experience with an expense reporting software
• Meticulous attention to detail
• Positive, team-player mentality

Please submit your resume for immediate consideration.

We can’t wait to hear from you!

Perks and Benefits:

We have created an amazing company culture complete with:

-Paid time off

-Health/Dental/Vision + Life insurance

-401k w/match

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services for both our Libertyville and Lake Barrington locations. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Job Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

The Hockey Development Coordinator will focus on driving ticket revenue for the Hartford Wolf Pack and the XL Center. This role will have a specialized concentration towards organizing and supporting the Youth and Amateur Hockey ticketing initiatives in collaboration with Community Relations and Group Sales. This position earns a base of $15.00/hour plus a monthly commission based on revenue generated. Expected salary may range from $32,000 – $50,000 based on performance. 

This role will pay an hourly wage of $15.00. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

• Responsible for development and oversight of Hartford Wolf Pack amateur hockey initiatives to leverage and maintain revenue opportunities with local hockey programs at all levels.
• Collaborate with Community Relations and Group Sales departments to implement new and existing strategies for maximizing revenue streams tied to amateur hockey programming.
• Maintain and grow strong relationships with hockey coaches, managers, and rinks to ensure these programs are familiar with experiences available through the Hartford Wolf Pack in order to create repeat business, and superior customer service.
• Participate in outside networking events, to gain additional business & develop relationships with new leads, including but not limited to adult leagues, tournaments, and rink run programming.
• Meet or exceed appointed sales goals for all ticket packages.
• Maintain complete and accurate records for customers.
• Track and manage weekly sales leads and activities, and overall sales, with CRM-Salesforce.
• Cross-sell groups for other events and shows at the XL Center including but not limited to family shows and premium hospitality offerings.
• Staff all home games to assist ticket sales and promotional programs.
• Perform other duties and responsibilities as assigned.

• Bachelor’s degree or higher from an accredited college/university in a related field required.
• Highly motived with a minimum of two years’ sales experience, preferably in sports/entertainment.
• Excellent verbal and written communication skills in the English language required.
• Working knowledge of the sport of hockey and youth hockey programming preferred.
• Familiarity with Paciolan and Salesforce.com (CRM) preferred; proficiency in Microsoft Office is required.
• Demonstrated ability to manage numerous business relationships in a professional and timely manner.
• Ability to work flexible schedule, including event nights and weekends as required, in addition to traditional business hours

Comcast

Personal Assistant – Media Industry Executive

This exciting personal assistant role supports a female Principal who is on television and is married to a high profile executive in the sports/entertainment world. They are very active and social. This is a newly created role and will be working closely with her husband’s Executive Assistants and household staff. This is a wonderful opportunity for a candidate with a few years of relevant experience, who is eager to be a right hand to a lovely individual with strong staff retention.

**Must have a driver’s license with clean driving record – must be comfortable driving in the city (do not need your own car).

Salary commensurate with experience: $65-70k range (slightly flex DOE ) + discretionary bonus

Hours: around 11am-6pm – flexible as things come up for mornings/evenings (they go to dinner like 3 days/week)

Location: Typical, flexible hybrid schedule – 3 days/week from home office on Upper East Side and 2 days remote

IDEAL CANDIDATE:

• 1-4+ years of relevant admin/Household/Personal Assistant experience, who is very motivated
• Must be very polished and a strong, professional communicator. Someone very motivated and dedicated.
• Ability to interact with CEOs and high profile individuals
• Organized, personable, reliable

RESPONSIBILITIES:

• Managing personal calendar and scheduling – working with other assistants to coordinate her professional commitments
• Handling personal gifting
• Running Errands
• Ability to drive around NYC and up to CT (90 min drive) as needed
• Pack for trips & vacations
• Manage a variety of additional tasks, reservations, appointments that will pop up
• Not handling any nanny/kid tasks or travel coordination
• Liaise with household staff across properties

Please submit your resume to be considered!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

FORMULA 1 HEINEKEN SILVER LAS VEGAS GRAND PRIX – Ticket Operations and Accreditation Coordinator

The Ticket Ops and Accreditation Coordinator will assist with all accreditation needs and any additional responsibilities pertaining to accreditation or ticketing. This position is on-site in Las Vegas, Nevada.

Duties & Responsibilities

• Organize, process, and coordinate all accreditation pertaining to the Paddock Club and assist with any ticketing needs.
• Monitor the Accreditation inbox and respond accordingly.
•  Liaise with teams, promoters, sponsors, suppliers, Ticket Sales and Services, and Sponsorship regarding accreditation needs.
• Verify the accuracy of printed passes for correct dates and access control.
• Assist with the development of various ticketing and accreditation reference guides, checklists, and support documents for training.
• Assemble lanyards and passes and prepare packaging for shipping.

Department Operations

• Work with the Senior Director of Ticketing and Senior Manager of Ticketing and Accreditation.
• Ensure that all accreditation requests have been processed, packaged, assembled, and delivered.
• Consult with the F1 Accreditation team to ensure a seamless operation between F1 and LVGP.
• Liaise with the operations team regarding event day procedures including ticket/credential/wristband access control, entry points to be programmed in ticketing system, and any other operational issues that may arise.

Qualifications

• Minimum one year experience within the sports and entertainment industry.
• Must have experience with ticket sales and inventory management.
• Must possess an understanding of accreditation creation and fulfilment.
• Excellent verbal, written and office skills.
• Seasonal position; must be able to work various shifts including nights, weekends, and holidays.

Las Vegas Grand Prix, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), parental status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Las Vegas Grand Prix, Inc.