General Staff Jobs

Project Administrator/Coordinator – NYC Mega Project – Professional Sports Team

Join this professional sports organization as they build a mega project in NYC!

-Your new company-

How often do mega projects come around in NYC? You might be able to name a few, but that’s the point! Even if you aren’t involved in them, you know about them. This company is about to break ground on a high-profile NYC project, and they are looking for someone like YOU to help them coordinate. The company is a professional sports team in NYC that you most likely would have heard of. I will fill you in when we speak, as this is a confidential search. The project is a large development that includes multi-family, commercial, retail, and entertainment components. Very exciting group.

-Your new role-

As the Project Administrator/Coordinator (we can discuss title), you will be a key member of the construction project team. You will provide administrative support for daily operations in the office. The office is located in Midtown Manhattan and you will be supporting the team throughout the large-scale development’s lifecycle. After the project is complete, this person would be absorbed into the larger group to continue their career!

-What you’ll need to succeed-

• Bachelors Degree (construction-related is preferred but not necessary)
• Great organizational skills
• Experience in an Administrator or Coordinator position (1+ years)
• PMP would be a big plus!
• Familiarity with project management software (MS Project, Procore, etc.)
• Construction project experience is a big plus!
• An interest in sports, maybe?

-What you’ll get in return-

• Join a fantastic, high-profile organization in NYC
• Be a part of a major league sports team!
• Be part of a massive project that is about to begin
• Build your skills and learn more on the job
• Solid compensation and benefits
• Midtown Manhattan Office

-What you need to do now-

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.

If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays

LIVunLtd is looking for a Virtual Concierge to join our growing team! As a Virtual Concierge you will provide the ultimate white-glove experience for our high-powered corporate and residential accounts in NYC and beyond. The Virtual Concierge position is perfect for individuals with experience in luxury hospitality, who are highly motivated, positive and have a passion for delivering superior service.

Please note that this is a pipeline posting. This position has the flexibility to be remote, however candidates must be located in the Greater NYC area. This is a full-time position, with one weekend day required. The schedule ranges from 9-5pm, 10-6pm, and 12-8pm.

ESSENTIAL RESPONSIBILITIES

• Fulfill and execute client requests submitted via the phone and email, including, but not limited to, booking private fitness and wellness, curating travel itineraries, making dining reservations at coveted restaurants, coordinating private events, acquiring premium tickets to in-demand experiences, and welcoming new residents into their homes.
• Assist the team with a variety of administrative tasks, operational projects, and account management.
• Collaborate with internal teams on company wide initiatives.
• Introduce preferred vendors to clients and coordinate related projects and appointments.
• Effectively communicate the company’s suite of services while maintaining the highest level of brand standards.

SKILLS AND QUALIFICATIONS

• Bachelor’s Degree level or higher.
• Experience in luxury hospitality.
• In-depth knowledge of local vendors, top and trendy restaurants, entertainment venues and exclusive experiences in New York City and beyond.
• Strong network and/or existing contacts in the New York market and beyond.
• Excellent written and verbal communication and interpersonal skills.
• Polished and positive demeanor.
• Resourceful and continuously going above and beyond.
• Ability to adapt and thrive in a team dynamic.
• Efficient and effective at managing multiple projects in a fast paced environment.
• Knowledgeable in Salesforce, Google Suite and Microsoft Office.

BENEFITS

As a Member of the LIVunLtd Team you can expect:

• Growth opportunities
• A fun, friendly, professional working environment
• Competitive compensation within industry standards
• Available to eligible team members: Health Benefits, Dental Benefits, Vision Benefits, 401K Benefits, Life Insurance

COMPENSATION

The Virtual Concierge position with LIVunLtd pays a salary of $50,000 – $55,000 per annum.

LIVunLtd is committed to the safety and well-being of our employees, vendors, and clients. We are following regional and contractual guidelines that mandate COVID-19 vaccination and testing requirements.

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. LIVunLtd is an equal opportunity employer. For more information regarding our career opportunities, please visit our website. All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.

LIVunLtd

Company Description:

FIFTH SEASON is a global leader in the creation, production, and distribution of feature films and premium television series. Known for producing and distributing award-winning content that engages audiences and moves culture, the studio’s film titles include the multi-Oscar-nominated THE LOST DAUGHTER from Maggie Gyllenhaal, Michael Bay’s AMBULANCE, Destin Daniel Cretton’s JUST MERCY, the BOOK CLUB franchise, and recent Sundance Film Festival Audience Award winner CHA CHA REAL SMOOTH. The studio produces premium TV series, including the 14 Emmy-nominated Severance, See, and Truth Be Told for Apple TV+, Wolf Like Me for Peacock, Life & Beth, Nine Perfect Strangers, and McCartney 3, 2, 1 for Hulu, Tokyo Vice for HBO Max, and Scenes From A Marriage for HBO. FIFTH SEASON also handles global distribution for dozens of hit series in addition to its own studio productions, including Killing Eve, The Morning Show, Normal People, and The Night Manager.

Role Summary:

As the Administrative Assistant for the Documentary team you will work in a fast-paced environment for a progressive, forward-thinking, creative, and business executive overseeing all aspects of documentary strategy, investment and sales. You need to be detail-oriented and extremely organized while interacting with all levels of employees within the organization as well as filmmakers, talent representatives, financiers, distributors, and various external stakeholders.

You will play a vital role in ensuring our Executives are always up to date and organized, and will provide support, as needed, to ensure projects move forward expeditiously. You will act as hub for direct reports and team members ensuring team communication and priorities are consistently aligned.

Responsibilities:

• Work directly with Executives to manage their time with respect to priorities, goals, and objectives
• Act as a fast and efficient conduit between Executive team, staff, filmmakers and external stakeholders and customers.
• Assist Executives with any necessary meeting preparation and when requested, join Executives in meetings to take notes and follow up with responsible parties to ensure tasks are completed and agreed upon
• Manage Executive’s calendar, schedule internal and external meetings (both in-person and virtual), and handle all travel & expense processing
• Maintain Executive’s call list and various “To-Do’s”, keeping executive on track with daily, weekly, and monthly schedules
• Maintain strong working knowledge of projects, team members, and important internal and external contacts
• Opportunity to assist with special projects

Requirements:

• 1 year of significant assistant experience either supporting an executive or in a personal assistant capacity
• Experience in the Film, TV or Media & Entertainment Industry is strongly preferred
• You have a history of thriving in a fast-paced environment and are not intimidated by new challenges
• You are an exceptional communicator and enthusiastic collaborator
• You are highly organized and understand juggling priorities, are timely with follow up and handle tasks with appropriate levels of urgency
• You are pro-active, flexible and have strong decision-making capacity
• You adapt quickly to a changing environment with minimal disruption
• You are able to handle confidential information with a high level of professionalism and discretion​​​​​​

FIFTH SEASON is an equal opportunity employer committed to a diverse and inclusive work environment.

FIFTH SEASON

Bally Sports is seeking a Coordinator, Music Cue Sheets (TEMPORARY POSITION) to join the team! Bally Sports is the nation’s leading provider of local sports and owns & operates 21 regional sports networks across the country. This is a hybrid opportunity located in Santa Monica, CA.
THE JOB:
– Cue Sheets:- Processing cue sheets for production, promos, digital, etc.
– Process in SincMusic (internal cue sheet database) and manually to deliver to the PROs.
– Monitor email inbox and provide tech support for producers/programmers where needed.
– Work with Source Audio, experience preferred but not necessary.
– Work with Missing Cue Sheet Report.
– Work with Producers, Editors and Programming.

– MISC:- Other projects as assigned.

– Who You Are:- Someone who is extremely organized and attention to detail.
– Monday – Friday, 8 hours per day.
– Someone who does well under pressure.
– Someone who is capable of handling a large quantity of music cue sheets.
– Someone who is a problem solver and comes up with ways to work smarter, not harder.

Sinclair Broadcast Group, Inc. is proud to be an Equal Opportunity Employer and Drug Free Workplace!

#Ballys

About Us

Make your mark in Media with Sinclair Broadcast Group, a diversified media company dedicated to connecting people with content everywhere! We have consistently led the broadcast industry since our inception, and now Sinclair owns the largest regional sports network business and one of the largest television broadcast portfolios in the country. In addition, we have affiliations with all of the major broadcast networks, own Tennis Channel, and several multicast networks including TBD and Comet. Our content is distributed over-the-air, on multi-video providers, and through our industry-leading digital media platforms. We’re at the forefront of NextGen technology, enabling innovative new ways to engage with broadcast content like never before. We also recently launched a free TV streaming service called STIRR. Our success is the direct result of our extraordinary employees and management team who believe in our vision and are dedicated to ensuring a great future for our employees. We are advancing the world of Media and want YOU to join our winning team!

About the Team

The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let’s talk.

producer and entertainment
Sinclair Broadcast Group

Team Assistant

Salary: £19.00 – £25.00 per hour

Are you looking to work for a globally recognised company in a role that will skyrocket your Assistant career? We are currently recruiting several Team Assistant positions within different divisions of a global investment bank and financial services firm. These roles are suited to people who are proactive, determined and capable when supporting team from Analyst to Partner level.

If you are interesting in hearing more, get in touch with us today!

Team Assistant Responsibilities:

• Coordinating meetings and conference calls, maintaining banker calendars and contacts
• Coordinate aspects of corporate travel, including flights, visa applications, car transfers, hotel reservations, cash advances and preparing itineraries
• Processing travel and entertainment expense reports in a timely and accurate manner, ensuring compliance with expense guidelines
• Managing a high volume of phone calls
• Placing, receiving, screening and delegating calls as needed, taking detailed and accurate messages
• Performing general tasks, including but not limited to, copying, archiving and filing

Team Assistant Essentials:

• 2+ years’ experience as a Team Assistant or Personal Assistant
• Excellent communication skills in-person, on the phone and by email
• High attention to detail and strong technical skills
• Good judgment, independent thinker and resourceful
• Ability to work well under pressure, prioritise and handle multiple tasks efficiently and effectively
• Good knowledge of general business and corporate cultures, a team player
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Australasian Recruitment Company Limited

Coordinator (Global Copyright Administration) needed for a contract opportunity with our entertainment client located in Nashville, TN.

Job Details
Duration: 6+ Months
Location: Nashville, TN
Training: May be in office for training. Possibly hybrid after training period.
Type: Full time, contract.
Report to: Director, Global Copyright Administration.
Managers others: No
Hourly pay rate: $21

Job description

• Day-to-day entry and maintenance of international label (Music) affiliate client and song data, per the Data Team’s designated territories/local offices.
• Working in conjunction with registration processes, protocols, and timelines.
• Working in conjunction with Atlassian JIRA products and platforms.
• Assisting with ad-hoc/ “special” GCA-wide projects including voluminous deliveries, new catalogues, and large-scale amendment projects.
• Receiving and processing delegated or automatically assigned deliveries via JIRA, through to completion, adding detail and commentary for tracking.
• Systematic organization, tracking, trueing-up and filing of reports, deliveries, queries etc via mail, JIRA, internal drives, and databases etc.
• In-depth report tracking, trueing-up and feedback.
• 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events.

This role is focused more on administration vs the creative side. This is not a creative role. This position is dealing with contracts and signed agreements. It is data driven, (metadata).

Who you are:

• Offers some level of experience with data processing, data clean up, and or data mapping,
• Experience of relational databases (propriety or otherwise) is a plus. Strong focus and analytical abilities. (Math)
• Detail-oriented, highly organized, and able to take and apply notes and training documents while learning and working.
• Taking initiative whilst remaining comfortable with asking questions, putting forth potential answers.

• Positive attitude and communication skills. Timely responses to emails and JIRA queries.
• Ability to compose and pose well-constructed questions and queries to others, having already engaged in any necessary research.
• Confidence in adhering to delivery/departmental workflow, pursuing answers and results when needed.
• Ability to be a flexible, adaptable, multi-tasker.
• Ability to prioritize assignments and communicate with the team leader on a regular basis.
• Ability to maintain high levels of accuracy while handling multiple varied tasks
• Familiarity with common office software (Excel, Outlook/Email, Word).
• Experience of, and keen interest in Music Publishing Administration in general, a plus.
• Must be authorized to work in the United States.

What we give you:

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey.
• A modern office environment designed to foster productivity, creativity, and teamwork.
• A limited benefits package including medical, dental, vision, 10 sick days and holiday pay.
• We invest in your professional growth & development.
• Time off for a winter recess and early close Summer Fridays.

Note: Any pay ranges displayed are estimations.  Actual pay is determined by an applicant’s experience, technical expertise, and other qualifications as listed in the job description.  All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
Yoh, A Day & Zimmermann Company

BUILT manufactures and sells the best-tasting, protein-focused nutritional products that make you feel empowered, healthy, and rewarded. BUILT is the authority in protein [the building blocks of life] and we’re obsessed with making protein fun, delightful and inclusive. BUILT is seeking an Ambassador Coordinator to help develop and administer BUILT’s Ambassador program. We’re looking for a collaborative, highly-motivated, creative individual who understands how ambassadors work and think and how to engage with them. We have a culture of working hard and smart and moving quickly. Taking initiative and overcommunicating are important and valued. Bringing new ideas and taking risks are encouraged!

The Role

The Ambassador Coordinator will help organize and execute BUILT’s ambassador program under the direction of the Ambassador Manager. This includes the day-to-day implementation and execution of programs designed to grow BUILT’s highly engaged ambassador community and brand presence. This role interacts cross-functionally with the brand, retail, and performance marketing teams to support company objectives while ensuring consistency in voice and tone. You will also be comfortable preparing and presenting ideas and results to both ambassadors and internal teams. Our new Ambassador Coordinator will be anxiously absorbed in working with and meeting the many needs of our vast ambassador network to create best-in-class ambassador community.

About You

You have a strong POV on the value of authentic and effective brand ambassador program. You are ready to disrupt the protein bar industry. Juggling a million and one projects and helping keep the ambassador team organized and on track comes second nature to you. You live and breathe the BUILT brand IRL and across social media. You understand evolving trends in media, entertainment, sports, and in the health landscapes because you’ve experienced them first-hand. You’re self-driven, thrive in a fast-paced environment, and are always looking for ways to grow and push yourself and those around you.

Primary responsibilities:

• Provide administrative support for the ambassador program
• Work with manager to negotiate and execute agreements on all new affiliate relationships
• Communicate, motivate, and coach our ambassador community; be the primary point of contact for all ambassador-related communications
• Communicate with new and existing ambassadors regarding upcoming promotions and optimization opportunities
• Organize and coordinate quarterly ambassador events that are designed to get ambassadors excited to be part of the BUILT ambassador program
• Organize and coordinate ambassador campaigns to support BUILT product launches and special offers
• Stay current with trends in ambassador marketing and identify new opportunities
• Maintain open communication with all ambassadors on the day-to-day issues, proactively reply to daily ambassador emails, chats, and conversations
• Work with manager to set clear objectives for ambassador campaigns, including but not limited to the following metrics: revenue, conversion, traffic, and engagement
• Work with manager to develop and innovate new ways to market our products with our ambassadors
• Work with the marketing department to keep the BUILT ambassador Program fresh, relevant, and attractive to ambassadors
• Recommend process improvements to increase revenue targets, including assisting in the design and execution of product giveaways, promotions, and rewards programs
• Be results oriented, provide detailed ambassador program reports on an ongoing basis

Requirements:

• Bachelor’s Degree
• Minimum 2 years of social media/marketing experience
• Experience as an Ambassador for a brand is a plus
• Previous experience as a coordinator or administrative assistant to ambassadors, large groups of volunteers, sales teams, etc.
• Project management experience to handle the many moving parts of this position
• Organized, detail-oriented, self-motivated, with the ability to easily transition between multiple tasks and problems
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
• Ability to work without direct supervision, and efficiently manage tasks and time
• Excellent verbal and written communication skills with keen attention to detail
• You like to have fun and are motivated by working with a team of entrepreneurs

Built Brands

Want to do the best work of your life? With 24 million customers in 6 countries, make your mark at Europe’s leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work.

As part of the Technology team the Technical Assistant will provide technical services, system administration and support for users in Sky Creative. They will be a first point of contact for technology requests and support from Design, Promotions, Advertising and Production teams. Sky Creative is a flexible working environment with virtual, physical, and remote desktop technology which the Technical Assistant will administer, working collaboratively with technical specialists and manager in the team.

What you’ll do:

• Provide technical inductions for new employees, provisioning and deploying laptops and tech equipment
• Technical support to users working both in the office and remotely
• Test software and hardware within a change management process
• System access request management
• Manage technical changes and incidents, liaising with internal and external support teams when required
• Create guides and update technology information on intranet
• Manage the workspace environment – desks, meeting rooms and AV points
• Asset management of software and hardware

What you’ll bring:

• Good level of IT literacy, experience of PC and Mac operating systems
• An understanding of creative and postproduction technology and workflows
• People oriented with excellent customer service and communication skills, verbal and written with particular attention to detail!

The Rewards:

There’s a reason people can’t stop talking about #LifeAtSky. Our great range of rewards really are something special, here are just a few:

• Sky Q, for the TV you love all in one place
• A generous pension package
• Private healthcare
• Discounted mobile and broadband
• Access a wide range of exclusive Sky VIP rewards and experiences

How you’ll work:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We’ve adopted a hybrid working approach to give more flexibility on where and how we work. You’ll find out more about what this means for this role during the recruitment process.

Your office base:

Osterley:

Our Osterley Campus is a 10-minute walk from Syon Lane train station. Or you can hop on one of our free shuttle buses that run to and from Osterley, Gunnersbury, Ealing Broadway and South Ealing tube stations. There’s also plenty of bike shelters and showers.

On campus, you’ll find 13 subsidised restaurants, cafes, and a Waitrose. You can keep in shape at our subsidised gym, catch the latest shows and movies at our cinema, get your car washed and even get pampered at our beauty salon.

Inclusion:

We take pride in our approach to diversity and inclusion: we’ve been recognised by The Times and Stonewall for this, and we’ve committed £30million to support the fight against racial injustice. We’ve also set ambitious targets for increasing ethnic diversity and representation throughout our organisation.

At Sky we don’t just look at your CV. We’re more focused on who you are and your potential. We also know that everyone has a life outside work, So we’re happy to support you as much as we can with flexible shift patterns.

And we’ll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation!

Why wait?

Apply now to build an amazing career and be part of a brilliant team. We can’t wait to hear from you.

To find out more about working with us, search #LifeAtSky on social media. A job you love to talk about.

Just so you know: if your application is successful, we’ll ask you to complete a criminal record check. And depending on the role you have applied for and the nature of any convictions you may have, we might have to withdraw the offer.

Sky

*To avoid fraudulent outreach, please only respond to inquiries regarding any roles at our company that come from an @DreamscapeVR.com or @DreamscapeLearn.com email address.*

About Us

With leadership rooted deeply in the worlds of Hollywood filmmaking, Disney imagineering, and educational innovation, Dreamscape Learn is transforming what is possible in both K12 and higher education. The company has developed cutting-edge, immersive curricular experiences that merge the power of emotional narrative with advanced pedagogy and immersive technologies to deliver levels of richness and engagement never before available in technology-enhanced education.

Our advanced motion capture techniques allow multiple users to be rendered simultaneously, fully in touch with their senses, in real time. Students experience themselves as characters able to interact inside computer generated worlds that can seamlessly merge the virtual and physical.

Dreamscape Learn’s mission is to merge the most advanced experiential pedagogy with the entertainment industry’s best cinematic storytelling to deliver unique virtual reality and 2D education experiences that change the game, at large scale, in how students and faculty work and in the student outcomes that result from that work.

About the Role

The Executive Assistant will provide high-level administrative support to the CEO and their Chief of Staff. Reporting directly to the CEO and CoS, the Executive Assistant provides executive support in a one-on-one working capacity. The Executive Assistant also serves as a liaison to the senior management team; organizes and coordinates executive outreach and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion.
• Ability to function well in a high-paced environment.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.
• Arrange travel and accommodations while thinking through all the logistics and point-to-point travel.
• Prepare and submit expense reports.
• Phone management – answer, transfer, and roll calls; schedule & coordinate conference calls (including multi-party, multi-time zone conf calls); take and deliver accurate messages; refer non-routine calls to the appropriate staff.
• Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects and other documents in support of objectives for the CEO and CoS.
• Draft and prepare correspondence as needed.
• Provide general administrative support including managing conference room bookings, assist with IT issues, maintaining filing systems, and any ad hoc projects that may arise.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Qualifications:

• Minimum 2-3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Dropbox, Zoom, Slack, Avaya Phone System
• Flexible hours as dictated by the needs of the business for projects and meetings.
• Excellent attention to detail, great organizational skills, and solid judgment capabilities.
• Outstanding interpersonal skills as well as high levels of proactivity and anticipation.
• Team player with proven ability to multitask and prioritize. This role will work in tandem with other assistant, so the ideal candidate must collaborate well with others.
• Equally strong written and verbal communication skills.

Job Type: Full-Time (hybrid of in-office and remote)

Job Location: Manhattan, NY

Salary: Salary commensurate with experience level

Benefits & Perks:

• Comprehensive Medical, Dental, & Vision Plans
• Employee Assistance Program to support the health & well-being of our team
• 401(k) Plan
• Generous Paid Parental Leave
• Paid Time Off
• Tuition Reimbursement & Learning and Development Opportunities
• Dog-Friendly Office
• Stocked Kitchen & Snacks

Equal Opportunity

Dreamscape Learn, Inc. values diversity and belonging and is committed to providing equal opportunities. In keeping with this policy, the Company strictly prohibits unlawful discrimination of any kind, including discrimination based on race, color, creed, sex, religion, marital status, registered domestic partner status, age, national origin, ancestry, citizenship status, veteran status, genetic information, physical or mental disability, medical condition including genetic characteristics, sexual orientation, gender, gender identity or expression (including transgender status), pregnancy, childbirth, or related medical conditions, or any other consideration made unlawful by federal, state, or local laws (“Protected Characteristics”).

Dreamscape Immersive

Senior Level Executive Assistant for Non-Profit Organization, New York City – Hybrid Position

Overview of Organization: The Workers Circle is a progressive nonprofit Jewish social justice organization that engages in strategic social justice activism through campaigns, education, and coalition work. Our mission powers progressive Jewish identity through Jewish cultural engagement, Yiddish language learning, multigenerational education, and social justice.  

The Executive Assistant position will support two positions, the CEO as well as the Deputy Executive Director.

Position Overview

We are looking for a diligent senior executive assistant who is process oriented, highly detailed, with strong multi-tasking and follow-up ability, who can see small and large projects to conclusion. The senior executive assistant should have excellent organizational skills, be proactive, and possess a professional demeanor, able to tackle any task given in a timely fashion and communicate effectively. You must be a reliable support for the CEO and the DED. Proven ability and experience as a senior level executive assistant, discretion, tact and good judgment are absolutely essential in the handling of the CEO’s and the DED’s affairs.

The Workers Circle is a social justice organization, with an enthusiastic and dedicated staff who are called upon, from time to time, to support fundraising events, marches, rallies and actions with their attendance. These events can occur during the day, after work and sometimes on the weekend. We welcome people who think outside the box.

Responsibilities

·     Manage the CEO’s and the DED’s daily calendar of appointments, avoiding conflicts and minimizing downtime.

·     Scheduling appointments and events; follow-up as needed.

·     Prepare meeting materials.

·     Draft correspondence to donors.

·     Database entry.

·     Use discretion, confidentiality, and good judgment to handle C-level matters.

·     Manage the CEO’s task list.

·     Represent the organization and the Executives in a positive light through great follow-through skills and sound judgment.

·     Conserve the Executives’ time by reading, researching, collecting and analyzing information as needed, in advance.

·     Manage and be responsive to telephone calls and emails, respond to requests whether by phone or email by gathering and providing information and referring non-routine phone or email messages to the appropriate staff.

·     Respond promptly to queries and follow-up as needed.

·     Perform other administrative tasks and special projects as needed.

·     Act as a project coordinator as needed for all related activities to manage timelines and deliverables.

·     Manage travel arrangements.

·     Set up/send out meeting notices/reminders.

·     Strong communication skills (via phone, email and in-person).

·     Maximize the efficiency of the CEO’s schedule.

·     Keep CEO’s office neat and organized.

·     Execute small and large projects as directed.

·     Proven ability to meet deadlines.

·     Attend/support events whether in person or virtual, which may include social justice-related or fundraising events. There are three fundraising events that are mandatory each year usually held in May, June and in the fall.

Qualifications

The ideal candidate will have strong interpersonal skills, thrives in a collaborative environment, and has experience working with C-level executives. Complex executive support work experience in entertainment, government, nonprofit, law or human services setting preferred. Bachelors degree preferred.

Preferred Attributes

·      Excellent communication, time management and written skills.

·      Full working knowledge of Outlook and MS Office Suite, including Word, Excel, Sharepoint, OneDrive, Google docs, Power Point; and cloud-based systems.

·      Has a strong business sense and can decipher priorities and make sound judgment calls when needed.

·      Strong work ethic.

·      Able to interact with people of all levels in a confident, professional manner.

·      Dedicated to meeting the expectations of the CEO, DED and other senior executives by maintaining effective relationships with interested parties.

·      Ability to learn with a pitch-in-to-help, can-do attitude is expected.

·      Dependable and responsible

·      Professional and poised under pressure.

·      Positive and personable with strong interpersonal skills.

·      Dedicated and highly organized with the ability to perform multiple tasks and handle changing priorities successfully.

·      Able to research issues and find solutions.

·      Strong knowledge of office procedures.

Salary and Benefits

We offer a very generous and comprehensive benefits package. The salary range for this position is $70,000 to $85,000.

Dog friendly office.

This is a full-time, hybrid position. One day in the office on Wednesdays and four days working remotely from home. 

To Apply

To apply, please send cover letter and resume, including how your experience relates to this position to [email protected] and salary requirements. 

The Workers Circle