General Staff Jobs

About the role…

In this role, you’ll lead the marketing plan development and execution of the consumer events for LEGOLAND Florida Resort—that includes pirate parties, and more festive holiday fun than you can envision.

Your work in leading messaging across outward-facing marketing channels, including email and web content, and owning resort-wide communications and in-park revenue programs will promote the in-park guest experience to increase total sales, drive attendance, and grow revenue.

To be successful in this role, you are a self-starter, an excellent planner, and a top-notch project manager. In addition, to win on our team, you should love fun, be genuine and excited about making work exciting.

The LEGOLAND Florida Resort currently includes LEGOLAND® Theme Park, LEGOLAND® Water, Peppa Pig Theme Park, and three onsite hotels: LEGOLAND® Hotel, LEGOLAND® Pirate Island Hotel, and LEGOLAND® Beach Retreat. We celebrated our 10th birthday last year, and we’re continuing to grow.

What you’ll be doing…

• Maintain brand consistency while leading as a project manager for all consumer events and in-park revenue opportunities across all marketing channels
• Develop strategic programs for consumer marketing initiatives that drive specific attendance and revenue goals while communicating direction and updates to all program partners for successful cross-channel implementation
• Strategize and develop the resort-wide communications plan, including in-park signage, video content management, and new ways to share messaging and news to guests while they are onsite at LEGOLAND Florida Resort
• Lead as a cross-divisional project manager to deliver consistent project status tracking, performance, and look-back assessments and maintain an ongoing business dashboard that measures event and campaign performance. In addition, develop relationships at other Merlin sites nationally and globally to share that performance and collaborate on standard processes.
• Collaborate with CRM and eCommerce teams to provide oversight and lead the development of a critical communication plan and calendar through the execution of email marketing to targeted audiences
• Supervise trends in the theme park and travel industry and provide recommendations for innovation
• Support Head of Marketing and Communications and Senior Marketing Manager on revenue-driving and brand-building programs
• Administrative tasks include budget maintenance, presentation generation, assistance with approval submission, and supervising third-party partners.

Who we’re looking for…

• 2+ years project management experience
• 2+years of experience within a theme park, destination, or travel/tourism
• Problem-solving skills with an ability to anticipate project needs
• Analytical skills, including experience with data, building consumer research tools (surveys, focus groups, etc.), analyzing information, and reporting findings
• Proficiency in developing web-based marketing campaigns
• Excellent verbal, written, and proofreading skills
• Ability to build and maintain effective business relationships
• Proficiency with MS Office programs, especially Word, Excel, PowerPoint, and Outlook
• Capable of multi-tasking in a fast-paced, quickly changing environment & very diligent & resourceful
• Self-motivated, and demonstrate a strong personal desire to achieve results
• Able to work flexible hours to support park operations and events, including evenings and weekends.
• Valid driver’s license, safe driving record, and be willing to use own vehicle for business purposes.

About the Perks

In return, you will find a competitive salary, 401(k) matching plan, share program opportunities, and benefit from free entry to all of our Merlin attractions which also extend to family and friends. In addition, you can expect continued growth by joining an exciting, global organization.

Everyone Matters at Merlin.

At Merlin, we encourage the world to our magnificent attractions and resorts every day, and we want to reflect that same multicultural mix inside our business. We strive to create an expansive and diverse workplace where people can be themselves, have the same opportunities, and thrive together. Because at Merlin, everyone matters! Together, we work to build a workplace where everyone feels valued, no matter their age, race, gender, disability, or sexual orientation. Although we understand that we’ll always be learning and growing, we strive to be the most expansive and flexible employer in our industry.

Merlin Entertainments

Summary of Position

Lionsgate has an immediate opening for a Coordinator to support the International AVOD/SVOD sales team. This position will be fully ingrained in the dynamics of sales and management across all licensed rights in TV distribution but with a focus on Ad-Supported Video on Demand (AVOD) and Subscription Video on Demand(SVOD). The role provides support for all international SVOD and AVOD licensing initiatives and is critical in maintaining relationships with Lionsgate’s streaming partners.

Responsibilities

• Support the sales team in day-to-day operations with international partners throughout sales life cycle including, communicating title availability, contract negotiation, materials delivery monitoring, and financial reporting tracking
• Create, maintain, analyze and update reports for AVOD/SVOD sales teams
• Ingest partner selections in Lionsgate’s rights management system and update revenue information as it is received.
• Collaborate with Sales Planning and Strategy to compile availability submissions and maintain partner-specific internal resources to drive decision-making
• Maintain a deep understanding of individual AVOD and SVOD platforms; research programming/promotion; track how Lionsgate’s content is being placed and promoted
• Liaise between various groups to establish strong inter-departmental communication ensuring all departments are in sync and working effectively and efficiently to move initiatives forward
• This includes, but is not limited to, marketing, operations, legal, motion picture and television development/production, and subsidiary companies

Qualifications and Skills

• 2+ years of related experience preferred
• Highly organized and detail oriented
• Ability to effectively communicate objectives or performance to executive stakeholders on behalf of the team
• Resourceful and proactive in finding solutions to complex problems with the ability to communicate those solutions to executive leadership
• Advanced knowledge of and experience in Excel and PowerPoint a must
• Proficient in data analytics and sourcing market research
• Interested in film and TV and ideally experienced within the TV, Film or Digital industry
• A college degree is required
• Fluency of foreign language(s) preferred, but not required

About the Company

Lionsgate (NYSE: LGF.A, LGF.B) encompasses world-class motion picture and television studio operations aligned with the STARZ premium global subscription platform to bring a unique and varied portfolio of entertainment to consumers around the world. The Company’s film, television, subscription and location-based entertainment businesses are backed by a 17,000-title library and a valuable collection of iconic film and television franchises. A digital age company driven by its entrepreneurial culture and commitment to innovation, the Lionsgate brand is synonymous with bold, original, relatable entertainment for audiences worldwide.

Business Unit Overview

Lionsgate Television

Lionsgate Television is one of the foremost third-party suppliers of premium scripted series to streaming, broadcast and cable platforms alike while also serving as a prolific supplier of premium content to Starz. Drawing upon its production partnerships with many of the top content creators, it supplies dozens of scripted series to more than 20 different network partners. With a reputation for creating “brand-defining” shows for a diverse range of platforms, Lionsgate Television has produced and distributed the iconic long-running series Mad Men, one of the most acclaimed shows in television history, the ground-breaking Orange is the New Black, Weeds, Nurse Jackie, Nashville, Dear White People and many others while continuing to develop strong slates of acclaimed new series. Lionsgate also operates a robust in-house unscripted television business partnering with a diverse array of linear and streaming platforms. Lionsgate television series have garnered 238 Emmy® nominations, 38 Emmys®,

66 Golden Globe® nominations and nine Golden Globe® wins.

The Lionsgate Television Group collaborates closely with the Company’s other television businesses, including Debmar-Mercury, a leading producer and syndicator of evergreen game and talk shows, Pilgrim Media, one of the top producers of unscripted series, and 3 Arts Entertainment, a leading talent management and production company that has become a major television production partner and a source of top talent for all of the Company’s businesses. The Lionsgate Worldwide Television Distribution Group licenses the Company’s feature film and television slates, 17,000-title film and television library, one of the largest in the world, and Starz’s original programming slate to nearly every major OTT and linear platform through a global network of deep customer relationships.

Our Benefits

• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching
• Tuition Reimbursement (up to graduate degree)

EEO Statement

Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

Lionsgate

Your Platform

Activision Blizzard plays a centralized role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a diverse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Located in our global headquarters in Santa Monica, we encompass equal parts agility, creativity and rigor to enhance the employee and player experience. To learn more, check us out at www.activisionblizzard.com or on Twitter at @ATVI_AB.

Your Mission

The Overwatch League is a global, world-class esports ecosystem designed from the ground up to ensure that teams and players can thrive for years to come, and that fans have the best experience possible. The Overwatch League melds Blizzard’s experience in esports with best practices of time-honored traditional sports

We’re seeking an experienced Player Relations Coordinator to join the Overwatch League who is passionate about the video gaming and sports industries, player communities, and communication. The person in this role will work with teams and players to ensure the Overwatch League is providing a top tier experience for its players.

Responsibilities:

• Develop deep, genuine, and collaborative relationships with teams and individual players on behalf of the league
• Ensure day-of logistics run smoothly for online match play, accommodations, schedules, media, and promotional events & content
• Work proactively with players and team management to address all issues in a timely fashion
• Capture feedback from players and managers to continuously improve events, rules, game play, in-competition features and any pertinent information and report back to League Operations
• Provide players, teams, and team managers with league updates regarding changes, rules adjustments, or any other pertinent news
• Cultivate and maintain relationships with internal partners to ensure appropriate promotional and media obligations are met along with any administrative and operational needs
• As a fan of Overwatch & the Overwatch League, provide the team with creative thoughts and solutions to further develop the future of the league

Qualifications:

• Fluency in Korean language
• 2+ years experience working in esports or other live events and/or leagues
• 2+ years experience in an administrative role
• Able to work diligently and confidently in a fast paced, live environment
• Excellent written and oral communication skills
• Strong proficiency in SharePoint and Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
• Deep passion and understanding of Overwatch and the Overwatch League.
• Outstanding organizational, problem-solving and time-management abilities
• Able to act with discretion when handling confidential matters

Pluses:

• Experience with talent management
• Experience in a game or entertainment company
• Experience in project management
• A passion for video games

Required Application Materials:

• Resume
• Cover letter

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to [email protected] General employment questions cannot be accepted or processed here. Thank you for your interest!

Our World

Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for ‘Every World’ – we’ve got our employees covered!

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.

Activision Blizzard

Your Platform

Activision Blizzard plays a centralized role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a diverse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Located in our global headquarters in Santa Monica, we encompass equal parts agility, creativity and rigor to enhance the employee and player experience. To learn more, check us out at www.activisionblizzard.com or on Twitter at @ATVI_AB.

Your Mission

The Overwatch League is a global, world-class esports ecosystem designed from the ground up to ensure that teams and players can thrive for years to come, and that fans have the best experience possible. The Overwatch League melds Blizzard’s experience in esports with best practices of time-honored traditional sports

We’re seeking an experienced Player Relations Coordinator to join the Overwatch League who is passionate about the video gaming and sports industries, player communities, and communication. The person in this role will work with teams and players to ensure the Overwatch League is providing a top tier experience for its players.

Responsibilities:

• Develop deep, genuine, and collaborative relationships with teams and individual players on behalf of the league
• Ensure day-of logistics run smoothly for online match play, accommodations, schedules, media, and promotional events & content
• Work proactively with players and team management to address all issues in a timely fashion
• Capture feedback from players and managers to continuously improve events, rules, game play, in-competition features and any pertinent information and report back to League Operations
• Provide players, teams, and team managers with league updates regarding changes, rules adjustments, or any other pertinent news
• Cultivate and maintain relationships with internal partners to ensure appropriate promotional and media obligations are met along with any administrative and operational needs
• As a fan of Overwatch & the Overwatch League, provide the team with creative thoughts and solutions to further develop the future of the league

Qualifications:

• Fluency in Korean language
• 2+ years experience working in esports or other live events and/or leagues
• 2+ years experience in an administrative role
• Able to work diligently and confidently in a fast paced, live environment
• Excellent written and oral communication skills
• Strong proficiency in SharePoint and Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
• Deep passion and understanding of Overwatch and the Overwatch League.
• Outstanding organizational, problem-solving and time-management abilities
• Able to act with discretion when handling confidential matters

Pluses:

• Experience with talent management
• Experience in a game or entertainment company
• Experience in project management
• A passion for video games

Required Application Materials:

• Resume
• Cover letter

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request to [email protected] General employment questions cannot be accepted or processed here. Thank you for your interest!

Our World

Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for ‘Every World’ – we’ve got our employees covered!

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.

Activision Blizzard

Job Description:

Seeking a self-starter to join our Digital Human VFX Startup as an Executive Assistant to members of our executive staff. Must speak Korean and English. The job will include maintaining their schedules, organizing travel, tracking expenses, note-taking, sending reminders, office maintenance, and much more. Must be able to keep up with a fast-paced, ever-changing environment of a startup developing new technology in unexplored territory. This is a very collaborative and team-oriented environment; a passion for visual effects, new technology, the entertainment industry, and music is encouraged. 

Requirements:

• At least 1 year of assistant experience within the entertainment industry – preferably in the VFX or music industry.
• Must speak Korean and English.
• Must be detail-oriented, organized, communicative, and able to adapt to professionally interact with investors, our creative team, and other administrative staff in a professional manner. 
• Must be able to juggle multiple priorities timely with follow up; with flexibility outside of ”regular” business hours. 
• Must be able to handle confidential information with discretion.
• Must be proficient in Google Suite and able to learn new software and technologies quickly. 
• Availability in off-hours/weekends may sometimes be needed for computer work, scheduling, etc
• Tech-savviness is strongly encouraged

Prototype

Rakuten Group, Inc. is the largest e-commerce company in Japan, and third largest e-commerce marketplace company worldwide, with over 1.5 billion registered users worldwide. The Rakuten brand is recognized worldwide for its leadership and innovation, and provides a variety of consumer and business-focused services including e-commerce, e-reading, travel, banking, securities, credit card, e-money, portal and media, online marketing and professional sports. The company is expanding globally and currently has operations throughout Asia, Western Europe, and the Americas.

Rakuten Viki is a premier global entertainment streaming site where millions of people discover and consume primetime shows and movies subtitled in more than 200 languages, by our community of fans. With billions of videos viewed and more than 1 billion words translated, Viki brings global entertainment to fans everywhere!

Based in San Mateo, California, this role will be reporting to the Chief Operating Officer.

Key Responsibilities:

• Drive predictable business growth by delivering visibility and improving efficiency across the revenue process
• Responsible for developing business strategies and operational plans to achieve company objectives
• Be adept at approaching opportunities and challenges from multiple angles by coming up with creative business plans to be successfully realized in a fast-paced environment
• Provide company-wide departments with a strategic view of SVOD, AVOD, and TVOD businesses and shared revenue targets to drive achievement of business objectives.
• Connect market data and revenue activity data to propel data-driven collaboration, execution rigor, and operational agility across organizations
• Share both process goals and revenue goals, conduct and lead periodical business reviews with company leadership to ensure a well-defined performance-to-plan analysis, and continue to adjust processes to meet and exceed the goals of revenue opportunities
• Identify and establish partnership opportunities that generate business revenue and growth. Develop and manage partner relationships to ensure targets are met and exceeded
• Work closely with leadership and support to build revenue strategy. Keep leadership apprised of the revenue operations progress

Requirements:

• Bachelor’s Degree, Master’s Degree or equivalent practical experience
• Over 9 years of previous experience in consumer internet companies in a business operations, corporate strategy, go-to-market monetization strategy, or a similar role, with 4+ years in a leadership and management role
• A desire to do both strategic planning and daily execution/optimization
• Expertise in evaluating opportunities in a competitive environment with actionable, insightful market assessment. Strong analytical skills with the ability to apply business strategy to data analysis and recommendations
• Demonstrated history of identifying opportunities with strategic partners, building and managing relationships with them. Experience in selling one’s ideas, negotiating, closing, and growing commercial partnerships
• Ability to plan a project and effectively manage multiple concurrent projects, balancing short term revenue objectives with long term vision
• Proven leader with the ability to bring many parties and perspectives together, to forge a vision, and to drive towards common goals
• Strong problem-solving skills, comfortable with navigating ambiguity with limited information and making tradeoff decisions
• Team management experience with strength in developing team members to achieve individual and company objectives

At the time of posting, Rakuten expects the base salary for this role will be between $113,184 – $211,032. Individual compensation will vary based on job-related factors, including the skills, qualifications, and experience of the successful candidate as well as business need and geographic location. The successful applicant for this role will be eligible for discretionary bonus, health, vision, dental insurance, 401k matching, PTO, Volunteer Time Off (VTO), and other employee benefits as the company implements.

Rakuten is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status. Women, minorities, individuals with disabilities and protected veterans are encouraged.

Rakuten Viki

Company

Banijay stands as the largest international content producer and distributor; home to over 120 production companies across 22 territories, and a multi-genre catalogue boasting over 88,000 hours of original standout programming.

A collective of creative entrepreneurs, the group represents some of the biggest global brands including MasterChef (BBC One), SAS Rogue Heroes (BBC One), Starstruck (ITV), The Playlist (Netflix), Tipping Point (ITV), Ambulance (BBC One), Pointless (BBC One), Good Karma Hospital (ITV), Location, Location, Location (Channel 4), Your Home Made Perfect (BBC Two), Hunted (Channel 4) and many more. Imagining and delivering high-quality multi-genre IP that was born locally and travels globally, the business offers the best stories told the best way.

Built on independence, creative freedom, entrepreneurialism and commercial acumen, the company, launched in 2008, operates under the direction of Chief Executive Officer, Marco Bassetti.

RDF is one of the biggest production companies in the UK. It has offices in West London and Bristol. Founded in 1993, it has established an outstanding reputation for producing popular and innovative programmes across programming genres of Entertainment, Factual Entertainment, Documentaries, Daytime and Features. RDF is the producer of Tipping Point (ITV), Only Connect (BBC) and Dickinson’s Real Deal (ITV). RDF has also produced The Crystal Maze (Channel 4), Eat Well For Less? (BBC) and Shipwrecked (Channel 4).

About the role

PA to MD & Senior Team and Departmental Assistant to ensure smooth running of the office.

Main Tasks & Responsibilities

The role to include (but not limited to)

• Diary/meeting planning MD & senior team
• Desk management & floor planning – new productions/developments
• Updating holiday & office attendance tracker
• Organising logistics for Away Days, Talent Meetings, Commissioner & Talent pitches/lunches
• Planning and overseeing office/social events
• General overview of office (stationery, filing, IT etc.)
• Prepping pitch materials/ buying props for development projects & run throughs
• Reconciling expenses
• Overseeing RDF Social Media
• Supporting us in administering a vibrant office culture, that makes RDF a creative and inspiring place to work

Skills & Qualifications

• Exceptionally well organised
• Excellent verbal and written communication skills
• Good multi-tasker and forward thinker
• Attention to detail
• Ability to work with speed, accuracy, and confidentiality
• Friendly and approachable manor with a can-do attitude
• Excellent knowledge of Outlook, and all Microsoft Programs

Reporting to: Head of Production, RDF

Contract Type: Fixed Term 12 month contract

Location: Shepherd’s Bush, London, UK

We will consider flexible working requests for all roles unless operational requirements prevent otherwise. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

If you apply for this role, your personal information will be used by Banijay UK for recruitment purposes and in accordance with our Recruitment Privacy Policy http://www.endemolshineuk.com/recruitment-privacy-notice/

Banijay UK is an equal opportunities employer. We welcome applicants from diverse backgrounds and are committed to providing a creative and inspirational home for all people.

It’s fun to work in a company where people truly believe in what they are doing.

We are creative, respectful, brave and diverse. That’s why we want to offer everyone new opportunities to match their ambitions.

Check out our career opportunities here and join our talented teams around the Group.

If you like growth and working with happy, enthusiastic ambitious people, you’ll enjoy your career with us!

Deadline

14th February 2023

Banijay UK

Coordinator needed for a contract opportunity with our Entertainment client located in Culver City, CA.

Job Details:
Contract duration: 3+ Month (Initial contract)
Job Category: Admin/Coordinator
Start date: January 20th (ASAP)
Pay rate: $31.69 Per hour
Schedule: Full time, contract.
Hybrid: Yes (3 days on site, 2 days remote)
Location: Culver City, CA.

Job Description
A coordinator in creative content would primarily be responsible with trafficking department materials and helping produce the filming the department does. A coordinator will also start spending more time on shoots to understand working with the film’s talent and filmmakers and he/she will spend time in the edit bay to better understand creative decision making. They will be assigned some non-critical creative tasks. It will be important for them to work closely with all project leads and editors and maintain a synergy between the teams for all active projects. They will also start learning strategy and deadlines for the company. Head of department will start teaching coordinators budgeting and costs.

Note: Any pay ranges displayed are estimations.  Actual pay is determined by an applicant’s experience, technical expertise, and other qualifications as listed in the job description.  All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
Yoh, A Day & Zimmermann Company

About Us

Founded in 1978, Sutton Special Risk is a provider of specialized accident and health insurance products. Our clients include executives & business owners, employer groups, expatriates, professional athletes and entertainers.

The Role

We are looking for an Executive Assistant/Office Administrator to support our senior management team and ensure the smooth operation of our Toronto office. The ideal candidate will be outgoing, professional, organized, and looking to be part of a dynamic work environment with career advancement opportunities.

Job Duties

·        Oversee visitors to the office and ensure a customer experience in keeping with our brand.

·        Ensure office efficiency by maintaining common areas; manage vendor relationships and building management.

·        Provide support to the senior management team as needed, including scheduling appointments, meetings, events, and booking travel.

·        Handle reception services including mail, shipping packages, answering calls, and updating contact database and employee lists.

·        Identify needs and acquire supplies and coordinate food deliveries when requested.

·        Assist with various compliance functions.

Required Skills and Qualifications

·        Bachelor’s degree or equivalent.

·        Two or more years of experience in an office environment.

·        Strong time-management, organization, and people skills; high degree of flexibility; multitasking ability.

·        Proficiency with Microsoft Word, Excel, PowerPoint and Adobe Acrobat Professional, and aptitude for learning new software and systems.

·        Strong verbal and written communication skills.

·        Ability to maintain confidentiality of company information.

Sutton currently operates under a hybrid work structure. Employees are expected to work in our Toronto office three days per week.

We appreciate the time that applicants have taken when applying for this position, however, only the candidates that are chosen for an interview will be notified by phone or email. No phone calls please.

Thank you for your interest in Sutton Special Risk.

Sutton Special Risk

JOIN THE FULL PICTURE TEAM

OPEN POSITION

Executive Assistant, Brand + Strategy

REPORTS TO

EVP, Brand + Strategy

THE COMPANY

Full Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life.

Overview:

The Executive Assistant position is both creative and provides comprehensive support to a senior executive in the company’s consulting division. The ideal candidate should have 2-3 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidate must be particularly well-organized, detailed-oriented, flexible, and able to work independently and within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.

The ideal candidate will demonstrate the ability to interact with staff, clientele, and all external contacts—in a fast-paced environment, sometimes under pressure, proactive, resourceful and efficient, with a high level of professionalism and confidentiality—critical to this role. Unflappable loyalty, a strong sense of commitment, and the ability to manage highly sensitive/confidential information with unwavering discretion is also essential.

Responsibilities

• Responsible for administrative support including scheduling meetings, calls, booking travel, processing time cards, meeting prep, and helping to coordinate logistics for events + various other meetings
• Handle daily operational activities of the department including reading relevant papers / publications and flag articles of interest
• Research and create any necessary prep materials for executive
• Help conceptualize ideas and create materials for client projects
• Monitor trends on social media
• Take detailed notes for all calls with clear next steps for executive
• Track all project deliverables; assuring projects are completed on time
• Communicate and work with internal teams to gather data/information and manage expectations
• Draft slides, meeting notes and documents for executive
• Demonstrates an understanding of client businesses and key industries
• Demonstrates basic familiarity with different marketing channels, strategies, tools, trends and overall best practices

Office Responsibilities:

• Help open the office on Tuesdays and Thursdays, or as needed
• Greet all guests, messengers, and clients with a bright and friendly disposition
• Monitor, order and stock all office / kitchen supplies
• Act as primary contact for all external office vendors (cleaning woman, special delivery services, handyman, etc.)
• Distribute all incoming mail and packages
• Help maintain general aesthetic of the office, including key areas such as the kitchen, copy room, and conference rooms

Skills/Qualifications:

• Passion for creative content, brands, technology, entertainment, pop culture and marketing
• 2-3 years of relevant work experience
• Positive, can-do approach to all tasks
• Ability to manage multiple client deliverables/timelines while working in a fast-paced environment
• Exceptional communication skills, written and verbal
• Direct experience dealing with confidential information with integrity
• Must be available to the team during and outside of standard business hours
• Ability to work independently and with a team
• Ability to generate ideas and work within minimal guidance
• Strong analytical and problem-solving skills; research skills are a must
• Detail-oriented and deadline driven with excellent written skills
• Strong communication and interpersonal skills
• Extremely organized and able to multi-task efficiently
• Abides by timelines and has ability to prioritize tasks based on urgency
• Must be resourceful
• Proficient in Google products / G Suite

The Spirit of Full Picture

We take great pride in everything we do to nurture the well-being of our employees – from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.

Company Benefits & Programs

Full time team members are eligible for the following:

· Comprehensive medical benefits including health, dental and vision coverage

· Remote-friendly, hybrid work model with offices in New York and LA

· PTO plan that varies by level and tenure

· Designated days off for mental health and wellness

· 401(K) plan

· Quarterly Company outings and team activities designed to promote knowledge and connectivity

· Full Picture University (FPU) and CEO master classes to fuel professional growth and development

· Mentorship from seasoned industry experts

HOW TO APPLY

Please send a cover letter, resume, and salary requirements to [email protected] with the subject “Executive Assistant, Brand & Strategy”.

No phone calls or emails.

Full Picture