Job Title: HR Coordinator
Location: Universal city, CA (HYBRID)
Duration: 6 Months
BASIC QUALIFICATIONS
- 1-3 years of experience in Human Resources required, preferably with experience in Human Resources supporting a media company.
- Minimum high school diploma. Bachelor’s degree preferred.
- Proficient in Outlook, Microsoft Word, and Adobe.
- Intermediate in PowerPoint, and Excel.
ELIGIBILITY REQUIREMENTS
- Must be willing to work in Universal City, California.
- This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
- Must have unrestricted work authorization to work in the United States
DESIRED CHARACTERISTICS
- Interested in the generalist environment.
- Strong organizational skills with ability to pay close attention to detail while handling multiple requests.
- Maintain the highest standards of confidentiality and tact.
- Team player, who values collaboration, but able to work independently with limited supervision.
- Demonstrates excellent time management, business acumen, problem solving, and the ability to shift priorities with exceptional follow through.
- Resilient and resourceful with a strong sense of initiative.
- Ability to thrive within a fast, dynamic, and ever evolving global environment, in a calm and professional manner.
- Willingness to learn, try new things, and be creative.
- Ability to establish and maintain positive and trusted relationships with stakeholders.
- Excellent interpersonal and communication skills.
- Ability to escalate questions and/or discrepancies in a timely manner.
- Ability to anticipate needs and be flexible in style and approach.
- Comfortable identifying ways to improve operational efficiency.
- Proactive and energetic with a positive attitude and solution focused.
- A working knowledge of SAP is desirable
OVERVIEW
The HR Coordinator reports to the Manager, Human Resources, and is responsible for supporting the day-to-day activities undertaken by the VP, Human Resources, Global Distribution & Home Entertainment, and the LA-based HR teams with regards to systems, processes, employee life-cycle events, training, and projects. The ideal candidate is a curious, self-driven, and highly organized individual who seeks opportunities to challenge the status quo and find creative solutions to realign our focus to add value to the organization. This role offers exposure to 2 global businesses with a wide range of HR initiatives and projects and the ability to partner with international HR partners.
KEY RESPONSIBILITIES
- Support the day-to-day activities of the VP, Human Resources including calendar management, travel arrangements and expense reporting.
- Process employee personnel and organizational transactions including terminations, transfers, leaves of absences, titles changes, and reporting lines.
- Perform detailed reconciliation and balancing of HR transactions, as needed.
- Run monthly custom reports and ad-hoc requests.
- Manage the onboarding process, including monitoring the background check screening, keeping the HR team informed of discrepancies, conduct I-9 verifications, and coordinate logistics.
- Curate and send the monthly employee newsletter.
- Manage and maintain HRIS systems, and internal documents, including organizational charts and employee files.
- Assist with the recruitment process by preparing job requisitions and routing to Talent Acquisition for posting.
- Plan logistics for employee meetings, trainings, roundtables, including meeting signs up and invitations, room reservations and technology set-up.
- Communicate and interpret company policies and procedures.
- Respond to routine HR inquiries on processes, policies, and procedures.
- Assist with special projects and other duties as requested, including annual processes such as performance reviews, succession planning and compensation reviews.
- Support the HR Business Partners through various adhoc projects.
- Keep up to date with best practices in the Human Resources function.
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