Executive Legal Assistant

Title: Executive Legal Assistant I

Duration: 4 + months

Location: Universal City, CA 91608

Professional Category

• High school degree or GED required. Bachelor’s degree is preferred.
• Experience assisting with domestic and international commercial transactions, licensing, compliance requirements and/or contractual obligations.
• Excellent interpersonal and oral/written communication skills.
• Experience in a law firm or corporate legal department required.
• Must be familiar with the media/entertainment industry, production and digital media, basic contract documents and legal terms and procedures.
• Proven experience supporting multiple calendars, processing expenses, arranging travel and maintaining document management systems.
• Strong computer skills, including high proficiency with MS Word, Excel, Power Point and Outlook and aptitude to master other databases and applications.
• Ability to read and comprehend instructions, correspondence, contracts and memos.
• Ability to write correspondence and complete form contracts and documents.
• Excellent organizational skill and attention to detail, including the ability to quickly and accurately maintain and keep records.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Ability to deal with problems involving variable situations.

Responsibilities:

• The Paralegal/Executive Legal Assistant, Universal Parks & Resorts (UPR) shall be responsible for the duties and responsibilities listed below. This individual shall assist the Senior Vice President, Legal & Business Affairs-Licensing, UPR and his/her Legal team members.
• Providing administrative support to Attorneys and Legal team. Generating department correspondence and/or reports, including typing, faxing, and copying. Proofreading documents for accuracy, grammar and organization. May create documents and obtain documents for attorney use in responding to requests or requirements. May create presentations and/or corresponding materials for projects using MS PowerPoint and other computer programs.
• Initiating and following up on action items for new and/or routine contracts, legal forms, projects, processes, and/or policies. Arranging for payment of invoices for law firms and other outside service providers. Maintaining tickler systems, rights and clearance research, approval logs and other databases. May circulate documents for signature by computerized or by manual means and may be required to send fully executed documents to counterparties. May be required to obtain insurance certificates, royalty reports, evidence of trademark use or other items required to be received from counterparties under legal agreements. Coordinating with other departments and/or external sources.
• Screening, prioritizing, directing incoming calls and email/correspondence taking appropriate actions as necessary. Maintaining calendars, scheduling meetings and conference calls (both audio and video, including reserving conference rooms), and setting appointments. Making travel and/or training arrangements when necessary. Preparing expense reports and legal invoices.
• Organizing and maintaining research regarding derivative production rights for film, television, theme park and location-based entertainment projects. Documenting and logging legal clearances and licensing approvals in support of licensed partner, production and marketing initiatives.
• Using MS Word, Excel, Outlook and other computer programs to create, analyze, compile, update and maintain department contracts, licensing agreements, correspondence and/or reports. Incorporating data/contracts/information into and retrieving data/contracts/information from such systems. Disseminating confidential data/information to the appropriate parties as requested by attorneys. Perform all duties while maintaining a high degree of confidentiality, discretion, diplomacy and respect.
• Serving as a liaison with other departments in acquiring and maintaining technology, supplies and other logistical needs through standard UPR procedures.

eTeam