Executive Assistant to the Librarian
The Folger Shakespeare Library in Washington, DC is seeking an experienced Executive Assistant to the Librarian to join the Collections team. This role, under the supervision of the Librarian and Director of Collections, will provide administrative and executive support to the Librarian and entire Collections department. The Executive Assistant plays a critical role in supporting the Librarian’s primary responsibilities in managing the operation of library services, exhibitions, and cross-functional initiatives. Primary responsibilities include managing the Librarian’s calendar and email, regular coordination and administrative support for department and institution wide activities, project management for various Library initiatives, and maintaining organized administrative and archival systems for the team,
Strong candidates will have exemplary time management skills and the ability to identify and anticipate the Librarian’s and Collections department needs. They will be a detail-oriented self-starter who can work seamlessly on tasks both individually and in a team environment. Project management skills are extremely vital for this role.
The schedule for this role is flexible with the Collections team having core working hours from Monday-Friday 8:45am-4:45pm. This position will occasionally provide evening and weekend support. This position will be primarily on-site with openness to hybrid modality after a few months. The selected candidate will need to be within a commutable distance to the D.C. office (DC, MD, VA) by their start date.
Health & safety: The health and well-being of all staff, contractors, and visitors is our top priority. While the Folger no longer requires masks or vaccinations (except for AEA spaces), we support and encourage individuals to take the safety precautions they are most comfortable with, and we ask that individual choices are respected. The Folger offers organization-funded healthcare plans for full-time staff and extensive leave options to all staff in the case of any health issues that arise. As we wrap up construction and move to work more consistently on-site this summer, the Folger will continue to review and update policies, in conversation with our staff.
Compensation:
- This is a monthly-paid salary position, with an annual rate of $68,000-72,000.
- Total compensation includes an extensive benefits plan, including a generous 403(b) contribution and match, outlined at https://www.folger.edu/employee-benefits.
Duties:
- Assumes primary responsibility for day-to-day office management and administrative support for the Librarian, including:
- reading and prioritizing emails, determining importance, and drafting correspondence or responding on behalf of the Librarian;
- maintaining appointment calendars and ensuring clear purpose and strategic use of the Librarian’s time;
- preparing meeting materials and presentations and overseeing all aspects of meeting planning and execution, taking notes and minutes and coordinating follow-up on tasks;
- assisting with long range planning and coordinating external relationships with vendors;
- assisting with travel arrangements as needed;
- processing invoices and producing monthly expense reports.
- Maintain calendar of deadlines for the Collections team. Tracks important deadlines and ensures deliverables are on time. Assists with proposals and reports, as assigned.
- Coordinates and/or manages elements of institutional projects and goals. Works with the Librarian to ensure goals and implementation plans are clearly communicated and adhered to. Maintains working group or committee calendars, tracks decisions and follows up with relevant parties to ensure work is completed, proofs communications, and sends on behalf of groups/Librarian.
- Ensures effective communication between the Librarian, the Collections team, and internal and external partners, in addition to other Folger staff, donors, researchers, and Board members.
- Conducts independent research on assigned projects, sources information, and provides high-level summary of topics. Researches and drafts Board reports and other high-level communications.
- Assists in the preparation of the Collections budget and performs minor accounting duties such as expense reports, budget tracking, and spreadsheet management.
- Maintains documentation and files for the Librarian including memos, letters, invoices, and reports.
- Supports department transparency through communication writing, archiving, and report writing for the Librarian.
- Follows guidelines for inclusion, purging, and archiving of materials, and coordinates with Archivist to maintain inventories of Collections files.
- Ensures Collections staff events and meetings occur regularly and prepares agendas. Works with team to engage staff in new ways.
- Takes on special assignments, including but not limited: attending and taking minutes at meetings; formatting charts, tables, and other graphics for presentations; maintaining and uploading content to internal wiki and external website as needed; and coordinating special projects with other institutions.
Education and Experience:
- Bachelor’s degree in business administration or related field preferred.
- 4+ years of experience supporting a C-level/executive employee, preferably in a non-profit or similar institution.
- Excellent time management skills with proven ability to meet deadlines.
- Experience supporting scheduling, preparation, and dissemination of internal and external communications and presentations.
- Experience in a non-profit, cultural heritage, museum, or academic institution desired.
Skills and Knowledge:
- Strong project management and organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
- Highly proficient with Microsoft Office Suite, Teams, and Workday; Ability and willingness to learn new systems.
- Can-do attitude with demonstrated ability to perform in fast-paced, deadline-driven environment.
- Outstanding interpersonal skills, and the ability to build strong relationships, demonstrating tact and discretion.
- Excellent written and verbal communication skills.
- Ability to perform well both with independent initiatives and as part of a closely woven team.
- Basic financial tracking or accounting skills required.
- Proven ability to handle confidential information with discretion.
- Ability to anticipate approaching problems and establish plans for future success.
Working Conditions/Physical Requirements:
This job operates in a professional office environment. The employee may be exposed to various components of an office environment such as florescent lighting, pollen, dust, recycled air, cooling fans, semi-enclosed areas, central heating, seasonal warmer temperatures, and office noise. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Normal work week is Monday-Friday, 8:45 am to 4:45 pm. Ability to work varying and additional hours as project demands arise (including evenings and weekends as necessary).
- Ability to work at a computer for an extended period of time, with accuracy.
- Willingness and capacity to work in an office environment at a workstation, and to come and go repeatedly throughout the day as is necessary, to perform various responsibilities.
- Capacity to communicate, in person, or using video, phone, or electronic communication methods.
Folger Shakespeare Library
Related jobs:
Job Description
Shah Film Productions is now hiring 25 stagehands for event production work at the Ritz-Carlton Orlando. Crew members will assist with event setup and strike operations for an upcoming production in Orlando, Florida.
This is a paid labor opportunity ideal for individuals with stagehand, live event, or production support experience. Applicants may choose to work setup, strike, or both days depending on availability.
Job Responsibilities
- Assist with event setup and strike operations
- Load, unload, and move production equipment as directed
- Support production crew with staging and event preparation
- Follow safety procedures and production instructions
- Maintain professionalism and teamwork throughout the event
Requirements
- Seeking 25 stagehands
- Stagehand or live production experience preferred
- Must be reliable and able to work extended production hours
- Applicants should include:
- Full name
- Availability for set, strike, or both
- Relevant stagehand experience
- Ability to perform physical labor in a production environment
Compensation Details
- Paid opportunity
- $30 per hour
- Flexible scheduling available for setup day, strike day, or both
Job Description
The upcoming dark cinematic fantasy short film Salt In Her Throat is now seeking crew members for a summer production filming in North Alabama. Set in a grounded, atmospheric coastal world, the story follows a little mermaid 21 years after losing her voice, blending fantasy elements with emotionally restrained storytelling.
The production team is looking for creative collaborators with experience in period, fantasy, or immersive world-building productions. The film aims to create a lived-in visual atmosphere inspired by grounded fantasy and cinematic realism.
Job Responsibilities
- Collaborate with the director and production team throughout pre-production and filming
- Help build the visual and technical atmosphere of the film
- Contribute expertise in production design, wardrobe, sound, cinematography, and on-set coordination
- Maintain professionalism and teamwork in an independent film environment
- Assist in creating an immersive fantasy world grounded in realism
Requirements
Positions Needed
- Production Design / Set Decoration
- Props Master
- Costume Designer
- Wardrobe Stylist
- Hair & Makeup Artist
- Director of Photography
- Production Sound Mixer
- Boom Operator
- 1st Assistant Director
- Script Supervisor
- Still Photographer
Additional Preferred Positions
- 1st AC / 2nd AC
- Gaffer
- Key Grip
- Production Coordinator
- Production Assistants
Additional Qualifications:
- Experience with period pieces, fantasy productions, or immersive world-building preferred
- Hair, makeup, wardrobe, and set decoration experience strongly preferred
- Collaborative and creative mindset required
- Passion for independent filmmaking encouraged
Compensation Details
- Production is actively seeking investment and producing compensation
- Compensation is expected for crew members as funding progresses
- Opportunity to work on an ambitious independent fantasy short film project
Job Description
A corporate interview-style production shooting in Chambersburg is now seeking experienced local crew members for a one-day shoot. Producers are looking to hire reliable professionals who can help execute a polished corporate production with clean visuals, lighting, sound, and media management.
The production is currently sourcing crew in preparation for final approval and is seeking candidates who can work efficiently in a fast-paced on-set environment.
Job Responsibilities
Open crew positions include:
- B-Cam Operator
- Capture clean corporate interview coverage
- Work alongside the A-camera team
- Gaffer
- Assist with simple, polished interview lighting setups
- Coordinate lighting equipment and setup needs
- Grip
- Support lighting and production setup
- Assist crew movement and equipment handling
- Sound Mixer
- Capture clean interview audio
- Provide lavaliers, boom, and mixer/recorder setup
- DIT / Media Manager
- Handle media offload, verification, and organization throughout production
- Production Assistant (PA)
- Provide general set support
- Help maintain efficient production flow
Requirements
- Must be local to the Chambersburg area
- Production cannot provide lodging or transportation
- Prior corporate production experience preferred
- Must be able to work efficiently in a professional set environment
- Applicants should submit:
- Desired role
- Rate information
- Relevant gear details (if applicable)
- Portfolio or relevant work samples
Compensation Details
- B-Cam Operator: $550
- Gaffer: $600
- Grip: $600
- Sound Mixer: $650 labor + $350 kit fee
- DIT / Media Manager: $500
- Production Assistant: $250
Job Description
A comedy production titled No Commando is seeking actors and production crew members for a non-paid project. The production is casting multiple lead, supporting, and background roles for a comedic story centered around relationships, law enforcement, and over-the-top situations.
The team is also looking for crew members interested in gaining experience on an independent production set. Serious inquiries only.
Job Responsibilities
- Perform scripted scenes for a comedy production
- Collaborate with directors and fellow cast members during filming
- Attend scheduled rehearsals and production days
- Maintain professionalism on set
- Crew members will assist with technical and production support duties
Requirements
Lead Role
Tasha
- Female, ages 25–35
- Strong comedic and dramatic presence
Supporting Roles
Officer
- Female, ages 25–35
- Portrays a by-the-book cop
ShoKesha
- Female, ages 25–35
- Plays a laid-back CEA agent
Young T Wilson
- Male, ages 30–40
- Sheriff with a heart of gold
Father Support
- Male, ages 40–55
- No-nonsense second-in-command character
Yahura
- Female, ages 30–45
- Drama queen girlfriend role
Brian
- Male, ages 25–35
- Tasha’s friend and go-between
Shae
- Female, ages 21–27
- Hot-headed cop role
Erica
- Female, ages 25–35
- Tasha’s best friend
Background Roles
- Audience members
- Sheriffs
- No Commando members
Production Crew Needed
- Sound Engineer
- Cameraman
- Gaffer
- Assistant Director (AD)
Compensation Details
- Non-paid opportunity
- Experience and networking opportunity for actors and crew
Job Description
Moving Picture Rental is now seeking rental and production support staff in Central Florida. The company is looking for reliable drivers and crew support professionals to assist with equipment transportation and production logistics. This opportunity is ideal for film and production crew members looking to supplement their income between on-location projects.
Job Responsibilities
- Transport production and rental equipment to various locations
- Assist with production support and logistics operations
- Safely handle and store equipment when required
- Coordinate with the production and rental team on deliveries and pickups
- Maintain professionalism while representing the company on assignments
Requirements
- Valid driver’s license and reliable transportation preferred
- Experience in production, film, or equipment handling is a plus
- Ability to safely store production equipment at home or office is beneficial but not required
- Strong communication and organizational skills
- Must be located in or near Central Florida
Compensation Details
- Paid production support opportunity
- Compensation details shared with selected applicants
Job Description
An episodic film project is seeking crew members for “H-Town Chronicles: Episode 5,” filming in the Houston area. This creative production follows a high-energy, character-driven story set during spring break, blending humor, chaos, and urban adventure. The team is looking for passionate creatives to help bring this unique vision to life across multiple departments.
Job Responsibilities
- Assist in various production departments based on assigned crew role
- Collaborate with the production team to execute the creative vision
- Support on-set operations including lighting, sound, wardrobe, and logistics
- Maintain professionalism and adaptability in a fast-paced filming environment
Requirements
- Open to crew roles including Assistant Director, Gaffer, Grip, Sound Mixer, Boom Operator, Hair & Makeup, Wardrobe Stylist, BTS Videographer, Production Assistant, and Post-Production Editor
- Strong teamwork and communication skills
- Passion for film production and storytelling
- Ability to work on location in Houston
Compensation
- Unpaid opportunity
- Gain hands-on experience and build industry credits
Job Description
An independent feature film is now hiring crew members for an upcoming production filming in the Houston area. This drama centers on a complex story of love, betrayal, and emotional conflict, offering a compelling behind-the-scenes opportunity for skilled creatives to contribute to a powerful narrative project.
Job Responsibilities
- Support film production in assigned crew roles
- Collaborate with the production team to execute creative vision
- Assist with on-set operations and logistics
- Maintain professionalism and efficiency during filming
Requirements
- Experience in film production preferred for specialized roles
- Open to crew positions such as cinematographers and production assistants
- Strong teamwork and communication skills
- Ability to work in a fast-paced production environment
Compensation
- Paid crew positions
- Opportunity to gain experience on an independent feature film
Crew Members Casting Call for Production
Job Description
A paid production is seeking five crew members to participate in an upcoming shoot. This opportunity is open to individuals interested in working behind the scenes in a production environment. The team is looking for a balanced group to assist with various on-set responsibilities.
Job Responsibilities
- Assist with general on-set production tasks
- Follow direction from the production team
- Support filming operations as needed
- Maintain professionalism and teamwork on set
Requirements
- 3 males and 2 females
- Ages 27–50
- All ethnic backgrounds welcome
- No visible tattoos or piercings
- Must be available for the scheduled shoot date
- Must submit full application details including photos
Compensation
- $100 for 4 hours
Job Description
A promotional staffing opportunity is now casting outgoing and reliable talent for off-premise sampling events in Florida. Selected candidates will represent brands at live sampling activations, engaging with the public and creating a positive, memorable experience. This role is ideal for individuals with strong communication skills and a friendly, professional presence.
Job Responsibilities
- Represent brands at off-premise sampling events
- Engage with consumers in a friendly and professional manner
- Distribute samples and provide product information
- Set up and break down sampling stations as needed
- Maintain a clean and organized work area
- Follow all event guidelines and brand standards
Requirements
- Must be outgoing, approachable, and professional
- Strong communication and interpersonal skills
- Prior promotional or brand ambassador experience is a plus
- Reliable and punctual
- Ability to stand for extended periods
- Must provide a resume and recent photos
Compensation
- $44 per hour
Sound Designer Casting Call for Indie Horror Film
Job Description
The Tether is seeking a Sound Designer to create an immersive audio experience, incorporating environmental tension, psychological layering, and atmospheric effects.
Job Responsibilities
- Design and produce soundscapes for the film
- Incorporate whispers, ambient tension, and tonal design elements
- Collaborate with the director during post-production
Requirements
- Experience in sound design or audio post-production
- Strong creative and technical audio skills
- Ability to work within the horror genre
Compensation
- $900 flat
- Meals, rides, and accommodations provided where applicable
Grip/Lighting Assistant Casting Call for Indie Film
Job Description
The Tether is hiring a Grip/Lighting Assistant to support lighting and equipment setups, particularly for interior cabin scenes and night shoots.
Job Responsibilities
- Assist with lighting setups and adjustments
- Support camera and equipment handling
- Help maintain efficient on-set workflow
Requirements
- Basic experience in grip or lighting work preferred
- Ability to work in low-light and outdoor environments
- Strong teamwork and reliability
Compensation
- $350 flat (based on cabin scene days only)
- Meals, rides, and accommodations provided where applicable
Production Sound Mixer Casting Call for Indie Film
Job Description
The Tether is seeking a Production Sound Mixer to capture clean, high-quality audio in both outdoor and interior cabin environments for a folk horror short film.
Job Responsibilities
- Record and monitor on-set audio
- Capture clear dialogue in natural and unpredictable conditions
- Collaborate with the director and crew for optimal sound quality
Requirements
- Experience in production sound recording
- Ability to work in outdoor and cabin environments
- Strong attention to audio detail
Compensation
- $700 flat
- Meals, rides, and accommodations provided where applicable