POSITION OVERVIEW
We are seeking a highly organized and detail-oriented Events and Project Coordinator to join our dynamic marketing team in Chicago (hybrid). In this role, embodying our core values of client-first, integrity, collaboration & respect, you will be responsible for coordinating events and projects, working with both internal and external stakeholders to ensure timely and high-quality delivery of services. Additionally, you will be responsible for working on marketing materials and deliverables.
WHAT YOU WILL DO
Event Planning
- Plan, coordinate, and implement events, seminars, webinars, and meetups to ensure timely and high-quality delivery of services
- Make travel arrangements and oversee all logistics
- Order branded promotional products in coordination with office manager
Marketing
- Coordinate and manage internal projects to enhance client experience
- Prepare marketing materials and deliverables following brand guidelines
- Work with internal stakeholders and external agencies to ensure creative and content assets completed, proofed, and produced within established deadlines
- Contribute to the creation of process and procedures documents
Projects Coordination
- Provide support to teams including scheduling meetings and updating resources on Seismic
- Collaborate with HR to provide new employee onboarding and cultural experience
- Assist in data collection, survey completion and number crunching
PREFERRED SKILLS & EXPERIENCE
- Bachelor’s degree
- 1-3 years of experience in marketing, hospitality, administration, executive assistantship, or a related field
- Strong organizational skills and attention to detail
- Service-oriented mindset and exceptional interpersonal skills, reflecting our core values
- Ability to manage multiple projects and deadlines simultaneously
- Strong ability to deal with ambiguity and problem-solving
- Maintain strict confidentiality of sensitive information
- Proficiency in Microsoft PowerPoint, Excel, and Word
- Basic graphic design skills (ability to learn Canva)
- Knowledge of Financial Services a plus
Kovitz
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