The Finance Shared Services Operations Director will report to the Global Head of Finance Shared Services Operation to lead and manage day- to-day activities of key functions (AP, Vendor Management, AR, T&E, Treasury Operations, Research Services, Travel Services) in addition to its ongoing transformation agenda..
Role And Responsibilities
- Oversees all aspects of day-to-day activities and deliverables of the Shared Services Operations function, encompassing:
- Accounts Payable (AP): administration of invoices (approximately 65 thousand annually), expense allocation approvals, processing of vendor payments, development of reporting, and delivery of annual tax documentation (1099/1042) to vendors.
- Accounts Receivable (AR): issuance of billing statements and invoices (over $300 million annually) to hundreds of funds and portfolio companies for reimbursement of payments made by the management company on their behalf, record cash received, drive resolution of charge issues, management of quarterly fund confirmation process, reporting, and preparation of reconciliation work papers.
- Travel& Entertainment (T&E): review and processing of expense report submissions (over 10,000 annually) for content and completeness, ensuring compliance with policy and IRS, central coordinator for review and decision on out-of-policy and no provision expenses, development and delivery of training and communication on T&E expense matters.
- Treasury Operations: administration and execution of cash and custody trade wire transactions (approximately $100B annually) for the management company and funds, execution of pay cycles for AP and T&E payments, open and closure of bank accounts, administration of access to banking portals, maintenance of investor wire instructions, and resolution of overdraft, unapplied cash and return wire issues.
- Vendor Management: Oversee policy, process, procedures and reporting for vendor engagement and management. Assist business/ relationship owners with overall engagement and monitoring of vendors. Central point of contact with RedKnot for the administration of VendorRisk application, creation of vendor profiles, and initiation and review of risk assessments and due diligence.
- Travel Services: Manage global travel program. Analyze travel behavior data to identify trends and potential savings opportunities across air, hotel and car vendors. Manage all vendors: Travel Leaders, Summitqwest, Delta, American, and Concur. Oversee private jets, including processing requests, approvals, and invoicing. Curate hotel programs internationally, negotiating rates and city caps. Sourcing new vendors through research and conference to further develop global travel program.
- Research Services: Primary liaison for all market data vendors, conducting contract negotiations/renewals, advanced benchmarking, and peer-analysis reports. Ensure approvals or facilitate renewals/additions/cancellations of new hire market data requests and offer user assistance (product trials, training, etc.). Interact with departmental management to generate data usage and allocation reports. Manage the MSDL team by verifying and ensuring the integrity of data for invoices. Generate reports for the MDS team review.
- Lead the long-term agenda to transform the firm’s platforms (Procure to Pay, Kyriba treasury operations- platform) through assessing solutions and implementing by collaborating with global and cross-functional stakeholders.
- This role represents and outstanding opportunity for an exceptional individual to join one of the world’s leading organizations within the global asset management industry.
Dimensions HRD Consultants
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