Office Manager

Job Summary

We are looking for an organized and self-starting Office Manager who is eager to shape the world around them. You will immediately make a lasting impact on our one-of a-kind engineering firm. 

The Office Manager is an 100% in-office role which provides day-to-day operations and executive administrative assistance to ensure a welcoming, productive, and smooth-running office environment. This position engages with all employees across the organization and provides support to the Executive and Human Resource teams.  

• Maintain a smooth-running office environment through partnerships with facility vendors such as cleaners, property management, security, and office supplies

• Maintain inventory of office, general warehouse and basic safety supplies which may require processing a purchase order or a trip to a local store

• Coordinate incoming and outgoing office mail, couriers and parcel shipments

• Coordinate logistics for company meetings and customer visits such as calendar invites, ordering food and special set-up requirements

• Provide basic IT support such as setting up and trouble-shooting conference room presentations, ordering computer hardware accessories and being a liaison with our IT vendor

• Source and procure stationary, business cards, apparel, event items and other brand promotional items as needed

• Active member of the company Events Committee

• Make travel, lodging and car rental arrangements for team members

• Provide Administrative Assistance to the Executive team and Human Resource Generalist as needed

• Serve as a backup for processing payroll

• Assist with the set-up of new hire onboarding

• Execute on the Employee Recognition and Customer Management programs

• Maintain the MS Outlook general resource library drive and update files such as org charts, phone lists, floor plans and general office signs

• Perform additional tasks as requested

• Physical presence in the office is required

Job Requirements

Education

• High School Diploma – required

• Associate or Bachelors Degree – a plus

Experience

• 2+ years of Office Management – required

• Payroll Processing – a plus

Knowledge

• Payroll Applications, ideally ADP – a plus

Skills and Abilities

• Self-motivated with ability to organize, plan, and prioritize work to meet deadlines

• Thoughtful, thorough, and detail-oriented when completing tasks or solving an issue

• Innate ability to anticipate or mitigate office operation concerns or needs 

• Ability to maintain confidentiality of sensitive information

• Effectively communicate across all organizational levels as well as with vendors and clients

• Demonstrate initiative, accuracy and professionalism in producing quality work

Benefits of Employment

• Competitive salary

• Medical insurance

• Dental insurance

• Vision insurance

• HSA and FSA options

• Life insurance

• ST and LT Disability insurance

• 401K plan with above market company matching

• Generous Paid Time Off (PTO) plan

• Company Holidays

About Uni-Systems Engineering

Uni-Systems Engineering is a single source provider of custom mechanization for iconic structures and attractions that deliver impressive experiences for our customers and the general public. We partner with engineers, architects, and construction managers to mitigate risk and deliver functionally integrated, reliable showpieces. Our team of mechanical, structural, and electrical engineers specializes in providing custom, project-specific solutions to complex and unprecedented engineering challenges. We work in a wide range of industries including Stadiums and Ballparks, Telescope Observatories, Amusement and Entertainment, Aerospace, Manufacturing, and Residential. Please see our website (www.uni-engineer.com) for more project information.

Uni-Systems Engineering