We are seeking an Executive Assistant to support the president of our largest business units.. This candidate will perform diverse administrative functions requiring confidentiality, initiative and sound decision-making. This is a key role for a detail-oriented quick thinker who relies upon their excellent organizational skills and the ability to effectively handle multiple priorities. The right candidate will need to adapt procedures, processes and techniques to the completion of assignments and in line with the team’s activities and goals. This is a demanding and very highly visible role.
Responsibilities:
· Provide heavy calendar management
· Prioritize and manage demanding schedules based on knowledge of corporate objectives
· Monitor calendars and email communications to make sure all appointments and meetings are up to date
· Handle all travel related items related to the business schedules for the team – such as booking flights, cars and hotels domestic and international
· Preparation for meetings with senior executives (e.g. documents, video conferencing, and other logistics)
· Regularly work with information that is highly confidential, strategic and critical in nature
· Support special ad-hoc projects and initiatives as assignment
Requirements:
· 5+ years experience in providing administrative support is required
· Previous experience in a high growth digital, entertainment or startup strongly preferred
· Strong computer skills required including experience with Microsoft Outlook, Microsoft Office – Excel, Word and PowerPoint
· Must be very well-organized, detail-oriented, and ability to prioritize and multi-task with great follow-up skills
· Excellent organization and prioritization skills, and able to work well under pressure
· Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality regarding internal business matters
· Ability to proactively identify and resolve issues
· Enthusiasm and dedication; willingness to arrive early and work late
· Ability to communicate in clear language both verbally & in writing
· Self-starter with demonstrated ability to see projects through from beginning to end
· Ability to thrive in a fast-paced environment
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