Job Purpose
- Administrative Assistant; provide administrative support to all members of the Sales team and general day to day running of the office.
- The hire will be working 5 days per week; 3 days in the office and 2 from home (Mon-Fri) the number of days required to be in the office is subject to change
Key Responsibilities
General Administrative Support
· Provide general administrative support to the Sales Team including but not limited to; processing expenses, travel and visa coordination, diary management, managing visitors, mail distribution, printing and binding.
· You will also be responsible for assisting IT an HR with the onboarding and off boarding of all employees,
· Oversee the smooth running of the office and build excellent working relationships with internal teams and external vendors.
· Acquire and maintain a good understanding of Acuity’s business, in particular the Sales function.
Expenses
· Timely and accurate preparation and submission of T&E reports ensuring company policy has been followed.
Travel & Entertainment
· Make all travel arrangements including, air, rail, hotels and visa applications
Meeting Co-ordination
· Diary management using outlook
· Process meeting requests including setting up appointments, reserving conference rooms, requesting security passes for guests
Presentation printouts
· Prepare/modify PowerPoint presentations for the Sales & Management teams (including printing & binding)
Key Competencies
- Fluency in English is essential.
- Excellent communication skills and a positive attitude towards work and colleagues
- Proven relevant experience in a corporate environment
- Familiarity with booking travel, processing expenses and general administrative tasks
- Intermediate IT skills including Outlook email and calendar, Word, Excel and PowerPoint
- Ability to work using own initiative and without close supervision
- Excellent organization and administrative skills
- Ability to multi-task and adapt to shifting priorities
- Experience working in a support role to senior management is an advantage
- Strong orientation toward teamwork
- A can-do attitude and a willingness to assist in areas outside of the administrative role to assist the company and develop in your role.
Acuity Knowledge Partners
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