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Administrative Assistant

Job Purpose

  • Administrative Assistant; provide administrative support to all members of the Sales team and general day to day running of the office.
  • The hire will be working 5 days per week; 3 days in the office and 2 from home (Mon-Fri) the number of days required to be in the office is subject to change

Key Responsibilities

General Administrative Support

· Provide general administrative support to the Sales Team including but not limited to; processing expenses, travel and visa coordination, diary management, managing visitors, mail distribution, printing and binding.

· You will also be responsible for assisting IT an HR with the onboarding and off boarding of all employees,

· Oversee the smooth running of the office and build excellent working relationships with internal teams and external vendors.

· Acquire and maintain a good understanding of Acuity’s business, in particular the Sales function.

Expenses

· Timely and accurate preparation and submission of T&E reports ensuring company policy has been followed.

Travel & Entertainment

· Make all travel arrangements including, air, rail, hotels and visa applications

Meeting Co-ordination

· Diary management using outlook

· Process meeting requests including setting up appointments, reserving conference rooms, requesting security passes for guests

Presentation printouts

· Prepare/modify PowerPoint presentations for the Sales & Management teams (including printing & binding)

Key Competencies

  • Fluency in English is essential.
  • Excellent communication skills and a positive attitude towards work and colleagues
  • Proven relevant experience in a corporate environment
  • Familiarity with booking travel, processing expenses and general administrative tasks
  • Intermediate IT skills including Outlook email and calendar, Word, Excel and PowerPoint
  • Ability to work using own initiative and without close supervision
  • Excellent organization and administrative skills
  • Ability to multi-task and adapt to shifting priorities
  • Experience working in a support role to senior management is an advantage
  • Strong orientation toward teamwork
  • A can-do attitude and a willingness to assist in areas outside of the administrative role to assist the company and develop in your role.

Acuity Knowledge Partners

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Expiration date:
08-24-2023

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