Overview
We are looking for a sharp, dynamic, smart, highly organized, and charismatic Executive Assistant to work for the Owner/President. Our ideal candidate is eager to learn about the PR field first-hand and finds satisfaction in being an integral member of the executive leadership team. This person works with every employee in the company and thus has to be able to manage a wide array of personalities and work styles. Being able to work independently with high productivity while also thriving in a communal work environment is a must. A proven superstar and valuable team member will ascend within the company quickly.
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
- Administrative duties include managing a high volume of calls, emails, scheduling, expenses, travel, etc.
- Organizing meetings, including scheduling, sending reminders, and facilitating connections via phone or virtual platforms
- Managing the executive’s calendar, including making professional and personal appointments and prioritizing the most sensitive matters
- Communicate accurately and professionally on behalf of the executive they support
- Handling all travel accommodations, including flights, hotels, and transportation, within multiple time zones
- Answering phone calls in a polite and professional manner
- Filter and prioritize client visits and phone calls
- Maintaining comprehensive and accurate recordsÂ
- Maintain and update the company website
- Working closely with company-wide support staff
- Assisting in the field for photoshoots, events, etc.
- Travel with or on behalf of the executive or company as needed
- Availability on the weekends and late nights periodically is a must
SKILLS, EXPERIENCE, AND KNOWLEDGE:
- Bachelor’s Degree, preferably in PR or Communications
- Minimum 2-year full-time administrative experience
- Experience working closely with high-level executives preferredÂ
- Highly organized
- Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills
- Proactive and able to handle multiple projects simultaneously in a high-pressure, fast-paced, and often changing environment
- Meticulous attention to detail
- Self-starter with ambition, able to work independently and collaborate on teams
- -Strong ability to prioritize, problem-solve and be resourceful
- Ability to work well on deadlines and take direction
- Dependable: meets deadlines, prioritizes well, and has a high sense of urgency
- Strong writing and proofreading skills
- Professional, confident, and mature demeanor
- Able to anticipate needs
- A passion or strong interest in tv, film, music, culture, and sportsÂ
- Interest in exploring a career in Public Relations
- Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail
Who We Are
Creativity. Culture. Connection. Communications.
Based out of Los Angeles, CA, AM PR Group is a boutique public relations agency specializing in entertainment, music, lifestyle, sports, and philanthropy.
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Our approach to public relations and communications is different because, well, we’re different.
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Our boutique size allows us to foster meaningful connections with our clients, which produces a customized, tailored experience for each of them. And with creative and cutting-edge ideas and a hands-on technique, we pride ourselves on not only working hard but smart.
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Working closely with our talent and corporate clients, we bring ideas to fruition all while capturing the attention of the news and entertainment media and the forever-changing desires of the public.
Representing the best and most talented is our guiding principle and our roster (both clients and personnel) proves that diversity isn’t just a word or trend to us.
AM PR Group
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