Associate Producer

JOB DESCRIPTION:

The Associate Producer is the project lead across all areas of event operations and overall logistics. This person will potentially be responsible for the overall success of several simultaneous events. The Associate Producer reports directly to the Producer and Executive Producer during the event. In this role you will work with the Producer and Executive Producer to finalize all elements of the event including, but not limited to, assisting with speakers and talent, overseeing vendors, and managing timelines and logistical details.

RESPONSIBILITIES:

• Assist producer with all aspects of production, including pre-production planning and logistics, vendor liaison, onsite execution, and contribution to post-event wrap-up
• Assist with managing event production timelines to ensure all teams are on schedule
• Assist producer with budget reviews and vendor payouts
• Comprehend the big picture of the overall project in its entirety and make recommendations and adjustments as necessary
• Updating and communicating with Account Manager / Producer throughout the cycle of the project
• Manage timeline of deliverables from end-to-end as well as the budget for the project where applicable
• Effectively communicate with clients while setting expectations throughout the project life cycle
• Lead project coordinators through the project lifecycle and offer guidance where needed
• Work with the Director of Production and Account Manager to execute creative in alignment with the client’s vision for the project
• Creation of run of show and production schedules
• Manage vendors throughout project-cycle including contracting/estimating, advancing in pre-production, execution, and reconciliation
• Lead teams during day-of event support, digitally as well as onsite
• Prepare post-event reports and final reconciliation of tasks for project
• Participate in creative brainstorm meetings and contribute to creative ideation
• Duties on the day of the event include overseeing support staff, including specialists, vendors, talent and speakers/emcee
• Act as event liaison between the client, vendors, and production team
• Monitor delivery of services to ensure contract deliverables are satisfied
• Work with and give guidance to production team involved in event planning and onsite execution
• Create schedules, crew call sheets, etc. for onsite event
• Troubleshoot any problems that may arise during the event
• Other duties as required by producer

REQUIRED SKILLS/EXPERIENCE:

• Expected travel up to 50% depending on the nature of events (Virtual vs. Hybrid/Live)
• Proficiency with the Microsoft Suite of tools including Word, Excel, PowerPoint, Outlook, SharePoint, Teams
• Experience with virtual meeting and streaming platforms (Zoom, Teams, WebEx, Intrado, Vimeo, YouTube, Big Marker, etc.)
• Strong written and verbal communication as well as presentation skills
• Ability to utilize resources and work effectively with others as a team player
• Executes and embraces company values and holds others accountable to them
• Flexibility to work overtime, including nights and weekends, on occasion
• Domestic and international travel possible

PREFERRED SKILLS:

• Prior experience working with a production house with a focus in the meetings and events business
• Familiarity with SalesForce
• Familiarity with Asana (or other project management software)

EDUCATION:

Bachelor’s degree with a focus in Communications, Business, and/or Production, Liberal Arts, or equivalent combination work experience

TIME COMMITMENT:

Monday through Friday. Some travel may be required. Office hours are 9:30 AM – 6:30 PM. 

edgefactory