2023 Events and Operations Manager (Summer Role)

Programming + Operations Manager

All Campuses

June 16, 2023 – August 5, 2023

We’re looking for creative, detail-oriented leaders who are excited to build campus community and see events through from initial idea to end-of-night clean-up, thereby creating lasting memories for hundreds of students.

About Us

EXPLO is a mission-driven, educational non-profit with more than 85,000 student alumni who hail from 90 countries. We offer residential summer programs for students in grades 4 through 12 on three of the most beautiful college campuses on the East Coast of the U.S. We strive to build a collaborative, transdisciplinary learning environment at our programs, where students drive their own learning through exploration.

Our Impact

For many, EXPLO is a life-changing experience. Our students sometimes describe it as the place where they feel like the truest version of themselves. As an organization, we believe learning should be joyful and create experiences with engagement, inclusion, and magic as first principles. Each summer we share these experiences with smart and curious students from all over the world.

The Opportunity

We like to say Programming + Operations Managers make the magic happen on campus. That’s because they’re the ones planning and running our nightly events, student activities, and almost everything else that happens on campus outside the classroom and residential halls. Programming + Operations Managers work in a tight-knit team that takes charge of running over 30 campus events and hundreds of activities and clubs throughout the summer. Through great planning, Programming + Operations Managers make summer logistics run like a well-oiled machine, making the experience of being at EXPLO easy and engaging, allowing our staff and students to focus on engaging learning experiences, making connections, and having fun. Whether it’s coordinating staff members’ schedules so they know where to be and when, prioritizing and delegating campus-wide tasks, brainstorming ideas for the next day’s activities, or seeing the biggest Evening Event of the summer through from idea and planning to clean up, Operations + Programming Managers build our campus community and magic to make sure that the Program’s work gets done and gets done well.

Core Responsibilities

Programming + Operations

• Handle logistics for and facilitate nightly campus events, clubs and activities, athletic events, and other programming for students;
• Break down large-scale events and projects into smaller tasks, which can be delegated and shared among the team, while also maintaining responsibility for events and following up with staff to ensure work is completed;
• Collect student feedback and interests to design and adjust programming so that students will love and remember their experiences for years to come;
• Meet with hired talent, vendors, and the host institution to pull off incredible events;
• Plan out and publish student schedules and daily assignments, in coordination with the Director of the Operations/Programming Office and other Office Heads;
• Assist in identifying campus tasks and needs to ensure the smooth operation of the program;
• Respond to issues in programming and operations as they arise, and adapt plans and creatively problem-solve issues as necessary

Management + Leadership

• Assist the Office Director with running the Programming/Operations Office, collaborating with other Managers and Office staff to ensure responsibilities of the Office are fulfilled;
• Supervise, mentor, and train staff working on events and in the Programming/Operations Office;
• Assist in creating staff schedules, administering duties and assigning tasks to staff to ensure that all campus needs are taken care of;

Campus Operations + Student Life

• Establish systems of communication with the various offices at the program (e.g. Office of Student Life, Office of Teaching + Learning), as well as students, to communicate information about schedules, programming and other operations;
• Jump in to help out with courses, entertain students stuck inside during a thunderstorm, run student clubs, or any other aspects of the program when the need arises;
• Chaperone field trips on the weekend;
• Perform additional Summer Program duties as may be assigned to you.

EXPLO offers summer enrichment programs and runs this summer from June 18th to August 6th, 2023. This role is available at:

• EXPLO Junior, for students in grades 4-7 on the campus of Regis College in Weston, MA.
• EXPLO Senior, for students in grades 8-9 on the campus of Sarah Lawrence College in Bronxville, NY.
• EXPLO Pre-College, for students in grades 10-12 on the campus of Wellesley College in Wellesley, MA.

About You

You’ve got:

• Experience in event planning or logistics
• Strong communication skills
• Availability to work on campus for the duration of the summer program

Ideally, you’ve also got:

• 2+ years of post-high school experience by the summer
• Some experience with kids and/or adolescents
• Experience with Excel, Airtable or similar software
• Experience in managing staff
• A love for organizational systems and an eye for task management
• A valid US driver’s license and a clean driving record

Compensation + Benefits

This is a seven week, seasonal position that begins in mid-June 2023. Compensation for this role starts at $6,400 plus room and board. For the health and safety of our community, EXPLO requires all employees and new hires to be fully vaccinated against COVID-19.

Other benefits include:

• Room and board for the duration of 7-week program including all meals
• Staff-only affinity spaces and other professional support and development opportunities
• Access to a gym and other exercise equipment and spaces
• A week-long, hands-on Orientation and job training
• Best in the industry staff to student ratios
• Daily time off that typically includes every other night off and one weekend day per weekend off
• Openness to working with your college or university to support internship or practicum credit for your EXPLO work

Interested in learning more? You can start the conversation by pressing the “Apply for this job” button below. You can learn more about other positions, the application process, or read about former EXPLO faculty at our Faculty Hiring website or by contacting us at 781-762-7400 or [email protected].

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EXPLO is an equal opportunity employer. We have a clear vision: to be an organization that attracts a diverse mix of talented people to come and do their best work. We are building a team that values diversity, equity, and inclusion.

EXPLO, as a part of the Exploration School, does not discriminate on the basis of physical handicap, sex, race, creed, color, sexual orientation, gender identity, age, marital status, or national or ethnic origin in administration of its educational policies, admissions, scholarships, or other social programs. It affords all students the rights and privileges that are generally made available at the School.

Please click here to learn more about our programs and policies.
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