San Francisco Casting Calls & Acting Auditions

Russell Tobin & Associates is seeking a PART TIME Pitch & Scheduling Coordinator with our client in their Studio City, CA office. This is an excellent opportunity to join a well-known cable and entertainment network.

Job Title: Pitch & Scheduling Coordinator (Part Time)

Pay: $29.00 / hour

Schedule: Part-Time (20-25 hours weekly)

Monday-Thursday (10am-3pmPST) and Friday (2-3 hours)

Duration: 4-months

Location: Remote for residents of California only

You will play a crucial role in the smooth operation of our client’s pitching and internal meeting processes. Your attention to detail, organizational skills, and ability to manage schedules will be essential to their success.

Responsibilities:

• Schedule Pitches and Internal Meetings: Coordinate and schedule pitches with external partners and internal team members. Ensure that meetings are efficiently planned and well-organized.
• Confirmation: Confirm scheduled meetings with participants ahead of time to ensure attendance and preparedness.
• Data Entry: Log new pitches into Rightsline and maintain the Unscripted pitch tracker. Keep accurate records of all pitch-related activities.
• Pitch Tracker Management: Maintain and update the pitch tracker, including passes, projects under consideration, and projects approved for development.
• Agenda Creation: Create clear and comprehensive agendas for all meetings to ensure that discussions stay on track and objectives are met.
• Meeting Participation: Actively participate in meetings, take detailed notes, and distribute summaries and action items internally when necessary.

Requirements:

• High School Diploma/GED
• Previous experience in a similar role, preferably in the entertainment or media industry.
• Exceptional organizational and time management skills.
• Proficiency in using tools like Rightsline and other relevant software.
• Strong communication skills, both written and verbal.
• Detail-oriented with a commitment to accuracy.

Russell Tobin & Associates offers benefit options to our employees after 60 days on assignment. Apply today for immediate consideration!

Russell Tobin

IDR is seeking an Administrative Assistant l to join one of our top clients in Santa Monica, CA. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today!

Position Overview/Responsibilities for the Administrative Assistant l:

• Responsible for receiving & screening incoming calls, update & maintaining calendars, coordinating travel, organizing & submitting manager expenses, managing department quarterly budgets and connecting phone interviews.
• In this role, you will assist with creation and organization of press materials as well as organize and maintain department calendars and documents.
• Responsible for press clippings, updating media contact lists, and overseeing guests lists for shows and events.

Required Skills for the Administrative Assistant l:

• 1-2 years of marketing/administrative assistant experience.
• Ability to interact with employees of the company at all levels including Senior Management.
• Excellent administrative, organizational, and creative skills.
• Ability to work under high pressure, multi-task, and keep information highly confidential.
• Understanding of Microsoft Office and basic audio/video formats.
• Passion for pop culture and entertainment knowledge.

What’s in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization
• Close-knit and team-oriented culture

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated’s Best of Staffing® Client and Talent Award winner 10 years in a row

Compensation Details: $25.52/hr

IDR, Inc.

Our client, an American multinational mass media and entertainment conglomerate, is looking for an Administrative Assistant to join their team in Hollywood, CA! We are looking for a candidate with strong instincts for how to manage complex interpersonal dynamics, particularly when interacting with producers and talents, as well as internal partners, buyers and representatives.

*This role is a 6-month contract with the opportunity to extend or convert*

*Hybrid schedule in Hollywood, California *

Responsibilities:

• General administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls and calendar management
• Overseeing and managing other departmental support staff
• Tracking status of all streaming & cable Current projects
• Maintaining department grids and team resource documents, updating as needed
• Facilitating communication within the department and with other internal stakeholders
• Coordinating schedules with other assistants for meetings and calls with co-studios, networks and producers
• Improving flow of information
• Oversight of studio-wide reports, including weekly distribution
• Taking notes during calls, as needed
• Exercising discretion when handling sensitive and confidential information

Desired Experience:

• 2+ years of previous administrative assistant ideally supporting high-level executives
• Proficiency with Microsoft Outlook, Excel and Zoom
• Calendar coordination experience
• Detail oriented
• Experience within the entertainment industry (preferred)

You will receive the following benefits:

• Medical Insurance – Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Motion Recruitment

Join our LA-based team as an Office Manager! As the first point of contact for our company, you’ll provide crucial administrative support across the organization. If you thrive in a diverse role and excel at multitasking, this position is perfect for you.

Responsibilities

· Serve visitors by greeting, welcoming, directing and announcing them appropriately

· Answer, screen and forward any incoming phone calls while providing basic information when needed

· Receive and sort daily mail/deliveries/couriers

· Liaising with the building’s property manager on any building issues

· Perform other clerical duties such as filing, scanning, collating, etc.

· Ensuring that meeting rooms and pod are presentable and tidy at all times

· Schedule package pickups and deliveries

· Address inquiries from customers, suppliers, and staff

· Track equipment decommissioning and direct engineering staff

· Troubleshoot logistical and shipping issues

· Update stock management for received equipment

· Office Environment

· Organise weekly lunches

· Place orders for office supplies, stationery, snacks, refreshments, and equipment

· Maintain office condition and arrange for repairs

· Record office expenses and submit receipts

If you’re ready to be a vital part of our team and contribute to the success of our dynamic organisation, apply today!

Sohonet is a global leader in connectivity and data management services, exclusively serving the media and entertainment industry. Our mission is to empower creatives to collaborate on content worldwide. We operate the largest and most established private high-performance network for the media industry, connecting leading studios, production, and post-production facilities worldwide.

Sohonet Inc.

We are a leading global entertainment company that creates engaging content across various platforms, including television, movies, digital media, live events, and more. We are committed to pushing the boundaries of entertainment and delivering innovative experiences to audiences worldwide.

We seek a creative and motivated VR Assistant to join our dynamic team. If you are excited about the potential of virtual reality to transform entertainment and storytelling, and you want to be part of a team that’s shaping the future of entertainment, we encourage you to apply.

What you will be doing:

• You will be the first point of contact for each pilot user and responsible for ensuring a smooth and enjoyable experience for all employees
• Greet testers and provide information about our VR experience and equipment
• Assist employees with the use of VR equipment as needed

What you will have:

• Tech-savvy: basic familiarity with devices and applications; interest in VR and emerging technologies
• Problem-solving: ability to multitask and diagnose/troubleshoot tech issues
• Outgoing personality: must enjoy meeting and interacting with new people for hours at a time

What you will get:

• Market competitive compensation
• Medical, Dental, and Vision insurance
• Weekdays schedule no nights and weekends
• Supportive management invested in your success

Randstad USA

Our client, a leader in media & entertainment, is actively looking for an Administrative Assistant to join their team onsite in Los Angeles, CA!

*** This role begins as a 12-month contract, paid weekly with the opportunity to extend/convert. Candidates must be able to come onsite to Universal City, California***

Responsibilities

• Manage executive calendar while coordinating with internal and external parties
• Rolling and screening calls
• Coordinate travel and submit expense reports
• Copying, filing, and maintaining/ordering office supplies
• Support the onboarding logistics of new hires
• Interact and maintain relationships with members of other business units and third parties
• Assist the team on various projects, presentations, and analyses as needed

Desired Skills And Experience

• Bachelor’s Degree highly preferred
• 5+ Years Strong telephone etiquette, communications and organizational skills
• Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Keynote
• Must be willing to work On-site in Universal City
• Ability to remain organized, multi-task, and prioritize work assignments

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

Motion Recruitment

We are in search of an accomplished and detail-oriented professional to fill the role of Second Executive Assistant within our esteemed private family office. This dynamic position involves meticulously orchestrating day to day responsibilities from complex calendaring to navigating communication between the family office. You’ll be tasked with overseeing each day that is runs smoothly and handling complex travel arrangements while upholding the highest standards of discretion and professionalism. The successful candidate will be joining a distinguished team dedicated to delivering exceptional support to our principal and family members.

We are seeking an adaptable, highly organized, and service-oriented individual with a proven history of effectively navigating the intricacies of working in a high-impact entrepreneurial environment. You’re humble, hands-on, have a great sense of humor, scrappy, a problem-solver, and truly happy to wear a variety of hats. Your expertise will be pivotal in ensuring seamless travel experiences and working in a private office. You’ll also need to be flexible to take on personal tasks, from running errands, handling shipping and deliveries, as well as helping with whatever is needed in a highly elevated but humble and casual environment. You’ll coordinate multiple itineraries across private and luxury travel requirements with a focus on maintaining flexibility, a positive attitude, and the ability to navigate needs as they change on the day to day. You’ll need experience as an Executive/Personal Assistant as this role is for someone who is wanting the next step but understands how to provide support to UHNW or celebrity clients. Private jet travel, bespoke accommodations, VIP concierge bookings, and experience working with high level security teams and overall being in a UHNW or celebrity household is required.

Responsibilities:

• Effortlessly collaborate with our esteemed travel management partners to seamlessly coordinate and manage intricate travel itineraries. This includes both domestic and international arrangements, requiring an ability to swiftly adapt to ever-changing schedules and preferences.
• Liaise closely with the Travel Planning Director to facilitate private jet travel, catering to unique requirements and ensuring an impeccable travel experience.
• Work alongside the Security Director to align travel schedules with security protocols, ensuring the safety and confidentiality of all travel plans.
• Demonstrate exceptional mastery in calendar management, ensuring a harmonious integration of travel plans with other engagements.
• Maintain the utmost discretion and confidentiality when handling sensitive information, documents, and correspondence.
• Uphold a consistent line of communication with the business office and purchasing department, meticulously managing travel-related expenses.
• Potentially expand responsibilities to encompass house management as the role evolves within our dynamic environment.

Requirements:

• A minimum of five years’ proven experience in a similar capacity, preferably within a private family office or an environment characterized by exacting standards.
• Adept organizational skills and attention to detail, evident in a track record of flawlessly executed travel arrangements.
• Exceptional communication and interpersonal skills, complemented by the ability to operate within a formal and fast-paced setting.
• Demonstrable expertise in managing intricate travel logistics, including experience with a minimum of 1-2 travel arrangements weekly, each with frequent modifications.
• Thorough familiarity with security protocols and an ability to seamlessly adapt to evolving situations.
• Proficiency in calendar management, international time zone coordination, and oversight of multifaceted projects.

We Offer:

• A competitive compensation package befitting experience and responsibilities. Salary range is DOE at 90-110K base plus OT and Bonus
• Comprehensive PPO benefits (100% paid) and the provision of catered lunches.
• Standard business hours from 9am to 6pm, underscored by a commitment to flexibility when exigencies arise.

Location Requirements:

• Residency within close proximity to West Los Angeles and Santa Monica.
• A minimum of five years’ experience supporting senior-level executives, ideally within a UHNW family office environment.

Career Group

Brilliant Consulting Group (BCG) was established in 2005 as a full service event production, branding & marketing company specializing in the entertainment industry. BCG’s professional expertise is in producing and managing events and integrating brands into entertainment events including global film festivals such as Cannes, Toronto and Sundance. BCG has also produced entertainment industry award season parties, private celebrity functions, corporate events and branded popups.

Job Description:

Executive and Personal Assistant 

• Support Event Managers
• Proficient with Microsoft office and google docs
• Scheduling and coordinating personal and business calendars
• Coordinating travel
• Developing meeting agendas and taking meeting notes to share with colleagues
• Billing, filing, and organization
• Maintain office and equipment and set up remote office needs when on-site
• Social media management of company instagram, Facebook, LinkedIn – lead social media strategy reflecting the business values, recent and past work. Create content in line with overall BCG vibe and theme, outline timing for social media posting.
• Support CEO with personal assistant role as well as business. 
• Create presentations and event recaps 
• Research vendors
• Guest list creation and management
• Assist in creating the run of show to ensure all aspects of the event stay on track, support execution of the event. 
• Support interface with clients, maintain a professional attitude when dealing with clients on a day to day basis. 
• Maintain a strong pro-active work ethic and stamina
• Assist in Managing logistical needs (travel, housing, hotels, flights)

Qualifications

Minimum Experience:

• 2+ years as assistant

Job Type:

• Full-time 

Hourly:

• Starting 30$/ hour

Benefits:

• Paid time off

Other requirements: 

• Valid Driver’s License.
• Willingness to travel (50%)

Brilliant Consulting Group

HYBE America is seeking a detail-oriented Bilingual (Korean) Executive Assistant to support an Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, has exceptional organizational and communication skills, and exemplifies the HYBE DNA core values of Passion, Autonomy & Trust.

KEY RESPONSIBILITES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Accompanies the executive during international travel
• Tracks expenses and prepares expense reports as needed
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• Fluent in Korean and English
• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel for extended periods of time
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

HYBE

Come work in the entertainment industry!

Location – Santa Monica, In Person

Contract Length – 2 months

Pay – 25/hour

Duties:

• Receive and screen incoming calls

• Update and maintain calendars

• Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar • Organizing and submitting managers expenses

• Manage and oversee department quarterly budgets including process invoices and set up vendors

Connect artist phone interviews

• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations

• Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork

• Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule

• Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage

• Update Republic media contact lists

• Compiling and oversee guest lists for shows and events

• Pitch regional media for artists on tour if/when instructed to

Skills: – Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management – Ability to interact comfortably and effectively with external partners – Strong administrative, organizational and creative skills – Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential – Ability to work under high pressure and speed – Great social and interpersonal skills – Ability to keep information highly confidential – Must be flexible and able to multi-task – Passion for pop culture and entertainment knowledge is critical – 1-2 years of marketing and/or administrative experience. – Experience supporting more than one senior executive is preferred.

24 Seven Talent