San Francisco Casting Calls & Acting Auditions

Executive Assistant

Our client is seeking a Creative/Executive Assistant to provide support for their Content group in Los Angeles. The successful candidate will be self-motivated, quick-thinking, flexible, and able to

juggle multiple and diverse responsibilities with a strong emphasis on organization and

unwavering attention to detail at all times. This is a demanding and fast-moving position that

requires someone who is able to exercise good judgment and significant initiative.

Responsibilities:

• Maintaining calendars for 2-3 executives including booking and confirming meetings
• Scheduling meetings & calls, internally & externally
• Managing the flow of incoming and outgoing material
• Maintain internal systems to track projects and their statuses
• Taking notes in meetings and circulating information to the greater team
• Coordinate travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports, tracking travel visa needs, digital and physical filing, etc…)
• Heavy communication internally and externally
• Creating presentations and documents using PowerPoint and Google Docs
• The ability to assist with team projects and events as needed
• Managing submissions
• Capturing, drafting, and editing creative notes

Qualifications

• BA/BS Degree
• 2+ Years as an assistant
• Studio/Entertainment Industry
• Event Experience
• Team player who operates in a fast-paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Strong writing skills and the ability to multi-task
• Proficiency in Google Docs, Microsoft Word, and Excel

Compensation: $40.00 – $45.00 per hour

Cypress HCM

Activision Blizzard is scaling its advertising business, Activision Blizzard Media (ABM), an

embedded business unit of King – the makers of the #1 mobile game Candy Crush Saga and

wholly-owned subsidiary of Activision Blizzard. Our growing Advertising division is expanding

rapidly across the globe and It’s a great opportunity to have an impact on the business!

As an Executive Assistant at Activision Blizzard Media, you’ll work in a dynamic and fast paced

environment where no two days are the same. You’ll provide a specialist support service to

Executives and Key Leaders working and interacting with their team. Your role is not just to

provide support, but finding ways to go above the standard tasks expected of an Executive

Assistant.

Key Responsibilities

Provide Executive Assistant support to 4 leaders in ABM (General Manager + VPs) in our San

Francisco office. This is a high-profile assignment and demands an awesome EA that will

embrace our values and ideals.

Core responsibilities

● Understand various leaders’ needs & priorities to ensure daily operations run smoothly

● Review correspondence and arrange meetings, locally and across multiple time zones

for key leaders, as well as for key team/cross-functional meetings and do so with

tremendous attention to detail. Duties include: scheduling and monitoring complex

meetings, managing conflicts, and proactively reviewing calendars to anticipate conflicts

and coordinate rescheduling. Note that this may involve being online early Pacific Time

to given meeting schedules of leaders and to maximize overlap with European-based

teams

● Manage domestic and international travel arrangements, with good knowledge of visa

requirements

● Act, prepare, draft and/or respond to correspondence on behalf of key leaders

● Collaborate with other Executive Assistants to coordinate schedules and meetings with

company executives at King and Activision Blizzard

● Design and implement efficient office procedures, coordinating with other EAs and office

managers as necessary

● Plan team meetings and events; explore and select appropriate venues, review contracts

for accuracy, negotiate fair cost, select food and beverage, manage audio/visual needs,

maintain relationship with venue staff & vendors

● Handle all communications with confidentiality and accuracy, ensuring that messages

are redirected appropriately and communications are tracked accordingly.

● Administer the processing of expense reports using Concur

● Provide an excellent level of customer service at all times demonstrating a positive

image of Activision Blizzard Media; maintain an amazing level of professionalism acting

with tact and confidentiality where appropriate

● Research, recommend, own and implement courses of action on challenging

administrative matters

● Anticipate key issues prior to becoming urgent, leading to resolution. Respond to

requests for information and support specific areas of work

● Adopt a highly organized approach to multitasking in order to organize and schedule

people, rooms, travel and other resources to support the business/ leaders

Skills to create thrills

We are looking for someone who can identify with our values and is excited by the varied

challenges this role can bring you. In addition we’re after someone with:

● Relevant experience within a similar role

● Experience of handling multiple demands and successfully prioritizing work

● Strong communicator with the ability to easily connect with people both in person and

virtually

● Friendly, outgoing, professional and polite

● Superbly organized and dedicated with excellent co-ordination and prioritization skills

● Able to work autonomously, with minimal supervision and take initiative

● Collaborative, great teammate, ability to form good relationships with colleagues

(internally & externally)

● Excellent computer skills (Word, Power point, Excel, Outlook, Internet etc)

● A flexible approach to work in order to meet the demands of the role and the business

Our World

Activision Blizzard King, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty®, World of Warcraft®, Overwatch®, Diablo®, Candy Crush™ and Bubble Witch™. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet!

Our ability to build immersive and innovate worlds is only enhanced by diverse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional, and financial well-being for ‘Every World’ – we’ve got our employees covered!

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

Activision is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law and will not be discriminated against on the basis of disability.

King

Executive Assistant to C-Suite

Top entertainment firm based in Los Angeles is searching for an Executive Assistant to join their team. The ideal candidate will demonstrate excellent prioritization skills, practice the utmost discretion, and serve as a true “right hand” and gatekeeper to a C-Suite executive.

The Executive Assistant will manage the following…

• Maintaining a complex calendar and scheduling meetings across time zones
• Arranging extensive global travel, including private travel
• Rolling a high volume of phone calls and handling correspondence
• Preparing expense reports and meeting materials
• Organizing and responding to email correspondence
• Liaising with high-level clients and business contacts frequently
• Providing personal assistance
• Administering ad hoc admin and project support

This is a 24/7, on-call position that is based out of the office five days a week, with the flexibility to work a hybrid schedule when the executive is traveling.

Prior experience supporting a C-level executive within entertainment is required for consideration.

Company will offer a generous base salary ($150k-$170k, DOE), a stellar benefits package, and special opportunities to interface with some of the best and brightest in the industry.

Qualified and serious applicants only.

Administrative Recruiting Firm

We are in need of an Assistant Manager to support the daily operations of the Project Coordinating Department. This position takes part in a leadership role and helps us a direct resource for anyone in the company with questions. This position helps with field sampling questions, laboratory analysis questions, and providing pricing, administrative, and/or billing questions. In addition, the position manages and oversees the day-to-day operations.

Benefits

Medical, Dental, Vision, Paid Vacation/Sick Time, 401k, various discounts on travel/entertainment/wellness/gym membership, etc.
Vert Environmental

We are in need of an Assistant Scheduling Administrator to support the daily operations of the Project Coordinating Department. This position takes part in a leadership role and helps us a direct resource for anyone in the company with questions. This position helps with scheduling techs, field sampling questions, laboratory analysis questions, and providing pricing, administrative, and/or billing questions. In addition, the position manages and oversees the day-to-day operations. Sales experience is a plus!

Benefits Medical, Dental, Vision, Paid Vacation/Sick Time, 401k, various discounts on travel/entertainment/wellness/gym membership, etc.
Vert Environmental

Job Title: Administrative Assistant III
Location: Santa Monica, CA, 90404
Duration: 3+ months contract with possible extension

Note: Position will be hybrid 3 – 4 days in the office, 1 – 2 from home, depending on the week.

Job Duties:
Position’s primary duties are to support the North American CFO, SVP of Finance, and VP/Controller of Commercial Services, with secondary duties to provide general departmental support to other Finance staff as required. The ideal candidate will come from music or entertainment, preferably within the finance or accounting areas. Previous experience supporting a high-level executive is required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.
Responsibilities & Tasks

Primary Responsibilities (for CFO, SVP & VP/Controller)
Heavy calendar management (Outlook): arrange meetings and conference calls via telephone, Zoom, and email Participate in meetings as required Proactively prepare and remind executives for meetings Exercise discretion when patching calls, rolling calls, and interrupting meetings Coordinate and prioritize incoming verbal and email requests, including facilitating time sensitive signatures and approvals Prepare and process expense reports Book conference rooms and handle any associated food service, facilities or AV needs Book restaurant reservations, travel, accommodations, & car services as needed Additional administrative tasks as requested

Secondary Responsibilities (General Departmental Support)
Work closely with other assistants to facilitate general workflow Serve as cashier for in-house check printing for Santa Monica office Organize guest spaces and handle needs for internal and external finance guests visiting Santa Monica office Arrange meetings for other finance staff as requested Promptly address any IT or Facilities issues Maintain and order office supplies Maintain finance distribution lists and familiarity with general finance staff Serve as point person for finance questions coming from non-finance staff Point person for department goal setting system – work closely with People Development team to facilitate Other projects as assigned

Skills:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management, as well as external contacts Self-motivated, proactive, and resourceful Excellent follow-through and attention to detail Flexible – able to adjust to changing priorities, and able to multi-task Excellent organization and time management skills Excellent written and verbal communication Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products, in particular Excel and Powerpoint

Keywords: Education:
Bachelor’s degree required
Minimum 5 years of experience supporting a high-level executive with discretion and confidentiality.
Experience supporting more than one executive.
Past experience with departmental management preferred.
Administrative experience in music, entertainment, accounting or finance is highly preferred.

Skills and Experience: Required Skills:

• EXCEL, FINANCE, MICROSOFT OFFICE, DETAIL-ORIENTED
• EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS MICROSOFT POWERPOINT Additional Skills:
• EXCELLENT WRITTEN, TIME MANAGEMENT, SELF MOTIVATED, WORKFLOW
• OFFICE SUPPLIES, ARRANGE MEETINGS, ZOOM, ACCOUNTING, ADMINISTRATIVE TASKS

TalentBurst, an Inc 5000 company

WizeHire is an award-winning platform that helps small businesses grow with a better way to hire. We are currently assisting a local customer source top talent to fill their Assistant position in Los Angeles, CA, US

Seeking a detail-oriented person to assist at a Los Angeles-based entertainment company. Duties would include handling phones (including rolling calls, managing call logs, etc.), scheduling, and making appointments/reservations/travel arrangements. Additionally, the candidate would be assisting in the day-to-day management of the office operations and should be willing to travel.

Special Skills And Qualifications Include

• Previous experience as an assistant, clerical work, or in a managerial position.
• Strongly proficient in Word, Excel, PowerPoint, and Outlook.
• Candidates should be extremely detail and goal-oriented, possess excellent interpersonal, written, and oral communication skills, clerical skills, organizational skills, time management skills, and an ability to exercise good judgment, show initiative, and be proactive, as well as have high standards of ethics and confidentiality to handle sensitive information.

Part-time, with the potential to grow full-time.

Candidates will not be considered if they do not include a cover letter with their resume.
WizeHire

Overview

We are looking for a sharp, dynamic, smart, highly organized, and charismatic Executive Assistant to work for the Owner/President. Our ideal candidate is eager to learn about the PR field first-hand and finds satisfaction in being an integral member of the executive leadership team. This person works with every employee in the company and thus has to be able to manage a wide array of personalities and work styles. Being able to work independently with high productivity while also thriving in a communal work environment is a must. A proven superstar and valuable team member will ascend within the company quickly.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Administrative duties include managing a high volume of calls, emails, scheduling, expenses, travel, etc.
• Organizing meetings, including scheduling, sending reminders, and facilitating connections via phone or virtual platforms
• Managing the executive’s calendar, including making professional and personal appointments and prioritizing the most sensitive matters
• Communicate accurately and professionally on behalf of the executive they support
• Handling all travel accommodations, including flights, hotels, and transportation, within multiple time zones
• Answering phone calls in a polite and professional manner
• Filter and prioritize client visits and phone calls
• Maintaining comprehensive and accurate records 
• Maintain and update the company website
• Working closely with company-wide support staff
• Assisting in the field for photoshoots, events, etc.
• Travel with or on behalf of the executive or company as needed
• Availability on the weekends and late nights periodically is a must

SKILLS, EXPERIENCE, AND KNOWLEDGE:

• Bachelor’s Degree, preferably in PR or Communications
• Minimum 2-year full-time administrative experience
• Experience working closely with high-level executives preferred 
• Highly organized
• Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills
• Proactive and able to handle multiple projects simultaneously in a high-pressure, fast-paced, and often changing environment
• Meticulous attention to detail
• Self-starter with ambition, able to work independently and collaborate on teams
• -Strong ability to prioritize, problem-solve and be resourceful
• Ability to work well on deadlines and take direction
• Dependable: meets deadlines, prioritizes well, and has a high sense of urgency
• Strong writing and proofreading skills
• Professional, confident, and mature demeanor
• Able to anticipate needs
• A passion or strong interest in tv, film, music, culture, and sports 
• Interest in exploring a career in Public Relations
• Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail

Who We Are

Creativity. Culture. Connection. Communications.

Based out of Los Angeles, CA, AM PR Group is a boutique public relations agency specializing in entertainment, music, lifestyle, sports, and philanthropy.

Our approach to public relations and communications is different because, well, we’re different.

Our boutique size allows us to foster meaningful connections with our clients, which produces a customized, tailored experience for each of them. And with creative and cutting-edge ideas and a hands-on technique, we pride ourselves on not only working hard but smart.

Working closely with our talent and corporate clients, we bring ideas to fruition all while capturing the attention of the news and entertainment media and the forever-changing desires of the public.

Representing the best and most talented is our guiding principle and our roster (both clients and personnel) proves that diversity isn’t just a word or trend to us.

AM PR Group

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-30 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive Assistant Positions | Fortune 500 Companies | (Temp/Temp- to -Perm) | $30-40 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Act as the first point of contact for the department and or leaders
• Administering ad hoc project assistance as needed
• Perform clerical, administrative, and office tasks

Requirements:

• 3-7+ years minimum of administrative assistant experience within a corporate or professional services environment, working with senior-level management
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group