We’re seeking an Operations Coordinator, Executive Briefing Center for a contract position with our multi-cloud enterprise analytics client headquartered in sunny San Diego, CA.
Role overview:
- Start: Immediate
- Duration: through end of the year (12/31/2023)
- Location: Onsite in San Diego, CA. — Must be willing to work in our San Diego office up to five days per week
- Anticipated Compensation: $27 – $34/hr W2 plus benefits. The offered compensation to a successful candidate will be dependent on several factors that may include (but are not limited to) the type and length of experience within the industry, education, etc.
About the Role:
The Briefing/Operations Coordinator will be working with a highly visible global program responsible for orchestrating successful customer and partner engagements.
S/he is responsible for ensuring the San Diego office is prepared for hosting successful briefings by working with other team members, Security, IT, Corporate Real Estate and Dining Services.
This role requires strong cross-group collaboration between various stakeholder groups, an understanding of our client’s field sales organization, as well as serving as the face of the company to customers visiting our headquarters location.
The ideal candidate is independent, requires minimal supervision, knows when to ask for help, and consistently delivers on commitments.
Requirements:
- Bachelor’s Degree (B.S./B.A.) required
- 2+ years in Sales, Marketing or Hospitality is preferred
- Prior IT/High Tech industry experience preferred
- Experience with AV technology and troubleshooting
- Strong mastery of Microsoft Office Product Suite (Outlook, Word, PowerPoint, Excel, SharePoint, Teams)
- A positive, professional demeanor with a Growth Mindset
- Keen attention to detail
- Ability to proactively offer solutions, especially when identifying problems (which is encouraged)
- Ability to take abstract details and organize them down to simple parts
- Ability to stay cool under the stress of last-minute changes (flexible & adaptable)
- Know what it means to build a personal and team brand – and protect it
- Strong communication, organizational and time management skills required
Role Responsibilities:
- Maintain a professional and inviting environment in the Executive Briefing Center (EBC)
- Manage all the logistics and hospitality aspects of the guest experience in the EBC
- Provide general administrative support of Briefing Program team and visiting customers
- Act as the greeter for all visiting guests to the EBC, while being positioned at the EBC Welcome Desk, and ensure a positive first impression of Client and the EBC
- Provide general support and initial troubleshooting for customers with questions or issues during briefings
- Provide concierge-style service to all customers; meet and greet customers as they arrive at reception and escort them to the EBC and to their briefing room (in-person or virtual)
- Provide logistical/concierge support for customers and account teams if needed including dining, transportation, lodging, entertainment
- Assist with any ad hoc customer or account team requests (local restaurants, hotels, theaters, events, etc.)
- Organize internal meetings and non-briefing events that take place in the Briefing Center
- Manage pre-engagement arrangements prior to the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
- Maintain and update the EBC Calendar, including schedule all engagements and events in coordination with Briefing Program Manager/Director and Briefing Consultant
- Coordinate the ordering of catering for all engagements including the setup/breakdown and cleanup
- Coordinate with Account Teams and Caterers to ensure all unique dietary/cultural needs are met with substantive options that makes their culinary experience on par with other guests
- Manage all catering procurement details (coordination for delivery, collection of receipts, and recording billing information)
- Collect any necessary information for customer engagements with account team (time, date, catering, hotels, special requests, etc.)
- Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account team
- Personalize customer collaterals and welcome screens
- Prepare all customer and account team name badges
- Maintain inventory of marketing collateral
- Handle updating all video displays that list customer engagements and events
- Help manage vendor relationships with catering, hotels, transportation, gifts
- Refresh coffee in briefing rooms as needed
- Prepare recurring and routine internal reports as well as disseminate monthly summaries to key stakeholders
- Maintain inventory of all supplies and customer giveaways
- Participate in regular meetings with Director to discuss upcoming engagements
- Serve as point of contact for security, facilities, A/V, etc.
- Maintain the briefing schedule and share it daily with security and lobby receptionist
- Maintain the Briefing Center Handbook to ensure it is updated by the appropriate stakeholders and to ensure consistency with other EBCs
- Handle all general administrative duties at the front desk of the EBC when guests are in the center
- Assist with other needs as it pertains to the EBC and supporting each EBC Consultant in curating a memorable guest experience
Soft Skills:
- Experience in client service, hospitality, meeting/events, conference center, or a related field
- Professional demeanor and appearance
- Exceptional people skills
- Excellent oral & written communication skills
- Ability to resolve conflicts in a professional manner without letting emotions get the best of you
- Aptitude to multi-task in a fast pace environment
- Expert organizational skills
- Understands the importance of diplomacy
- Works well under pressure
- Self-motivator and eager to learn and take on more responsibility
- Expert time management skills
- Ability to maintain and grow strong working relationships with others
- Works well in a team setting
The Carrera Agency
Related jobs:
Job Description
A documentary series is seeking a local sound engineer for a full-day shoot during an indie production tied to Essence Fest. The series highlights the journey of four men navigating the high-stakes world of music promotion, showcasing the raw highs, lows, and behind-the-scenes moments with some of the industry’s top artists. The content will be both emotionally resonant and technically engaging, requiring strong sound capture for intimate and dynamic scenes.
Job Responsibilities
-
Provide professional on-location audio recording for full-day shoot
-
Capture clean, balanced sound across multiple speakers in varied environments
-
Set up and manage multiple microphones (lav and boom) for interviews and b-roll
-
Collaborate with directors and producers to ensure optimal audio quality
-
Troubleshoot audio issues in real-time during the shoot
Requirements
-
Must be based in or able to work locally in New Orleans
-
Own equipment required: boom mic, minimum 4 lavalier mics, mixer, recorder
-
Prior experience with documentary or reality-style production preferred
-
Strong communication and teamwork skills
-
Punctual and prepared for a full 9am call time
Compensation
-
$600 for a full-day shoot
-
Independent contract opportunity with potential for future collaborations
Boom Operator for Cosmic Horror Student Film
Job Description
A student film production is seeking a Boom Operator for a three-day shoot on a cosmic horror short film. The project aims to create an unsettling, atmospheric experience and will require a sound technician comfortable working in an eerie, story-driven setting. All professional sound equipment will be provided on set.
Job Responsibilities
-
Operate boom microphone and manage sound equipment during filming
-
Collaborate with the director and sound team to ensure audio clarity
-
Monitor environmental sound and adjust mic placement accordingly
-
Ensure clean dialogue capture in both indoor and outdoor settings
Requirements
-
Experience with boom operation on film sets (student or professional)
-
Ability to work efficiently in a fast-paced, collaborative environment
-
Strong understanding of on-set audio workflow
-
Open to working on a student project with limited resources
Compensation
-
Rate negotiable based on experience
-
This is a low-budget student film; flexibility appreciated
-
All necessary equipment will be supplied
Job Description:
An exciting opportunity for experienced film professionals to join a fast-paced production shooting in Atlanta this July. We’re building a full crew across all departments for a 25-page project filming over 5-6 days. This is a professional production offering competitive rates for qualified crew members.
Positions Available:
-
Camera Department (DP, Operators, ACs)
-
Grip & Electric (Gaffers, Best Boys, Technicians)
-
Sound Mixers & Boom Operators
-
Art Department (Production Designers, Set Decorators)
-
Hair/Makeup Artists
-
Production Assistants
-
Other key crew positions
Job Responsibilities:
-
Execute department-specific duties professionally
-
Work efficiently under tight production schedule
-
Collaborate with other departments
-
Maintain safety standards on set
Requirements:
-
2+ years professional experience in your department
-
Full availability July 15-21 in Atlanta
-
Own necessary equipment/kits (where applicable)
-
Strong references from previous productions
Compensation & Benefits:
-
Competitive daily rates (based on position/experience)
-
Meals provided during shoot days
-
Professional working environment
-
IMDb credit
Job Description:
A new set of three non-union scripted short series is now hiring Production Interns to join a growing, motivated team. This is a non-paid internship offering IMDb credit and craft services, ideal for emerging creatives seeking on-set experience and real industry exposure. Interns will contribute to various departments and support production from pre-production through wrap.
Job Responsibilities:
-
Assist core departments on set and during prep
-
Support day-to-day production needs based on assigned role
-
Collaborate with team members and respond to direction from department leads
-
Gain hands-on experience in film and TV production workflow
Open Internship Positions:
-
Casting
-
Locations Manager
-
Wardrobe / Costume
-
Script Supervisor
-
Production Assistant
-
Crafty PA
Requirements:
-
Set experience preferred but not required
-
Must be dependable, enthusiastic, and a team player
-
Eagerness to learn and contribute to a fast-paced production
-
Must be local or able to work where production is based
Compensation:
-
Unpaid
-
IMDb credit provided
-
Craft services included
Job Description:
A new indie thriller set between 1940–1970 is now hiring a full production crew in Atlanta. This period film is seeking skilled creatives and behind-the-scenes professionals to join a passionate filmmaking team. If you’re a film graduate or seasoned indie crew member, this is your chance to gain credits, contribute to an exciting historical project, and work with a driven director on a full-length feature.
Job Responsibilities:
-
Collaborate with the director to bring a scripted thriller period piece to life
-
Contribute to pre-production, on-set, and post-production phases
-
Help maintain historical authenticity in visuals, sound, and wardrobe
-
Commit to project timelines and deliver high-quality creative work
Open Positions:
-
Cinematographer
-
Producer
-
Sound Audio Technician
-
Production Assistant
-
Production Designer
-
Film (CGI) Editor
-
Costume Designer
-
Gaffer/Grip
-
Post-Marketing Specialist
Requirements:
-
Based in or able to work in Atlanta, GA
-
Demonstrated experience in your respective field or strong portfolio (film grads welcome)
-
Collaborative mindset and passion for independent filmmaking
Compensation:
-
Paid positions
-
Credit included
-
Meals and transportation provided (up to $150)
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities