San Francisco Casting Calls & Acting Auditions

JOB FUNCTION

The Administrative Coordinator position involves providing administrative support to a team of up to 4 investment professionals. We are seeking a candidate who is passionate about and excels in a support role. This role will report directly to the Administrative Manager.

***Hybrid schedule!! Market hours, Amazing benefits including lucrative bonuses, health benefits, PTO, 401k matching, etc.

***Beautiful SF Financial District office with sweeping views***

Responsibilities of the role may include, but are not limited to:

Administrative Support:

• Efficiently manage calendars and facilitate meetings with representatives from public companies, research providers, and industry contacts.
• Act as a gatekeeper for investment professionals, evaluating and managing incoming information and callers, and handling correspondence.
• Engage in communication with sell-side brokers regarding corporate access offerings, research, and models. Compile comprehensive research packets using online resources and research outlets, including brokerage and company reports.
• Aid in tracking meetings and projects using internal systems.
• Organize and coordinate a substantial volume of domestic and international travel arrangements, along with preparing detailed travel itineraries.
• Prepare expense reports, maintaining a solid understanding of travel and entertainment policies and compliance procedures.
• Assist with event planning and contribute to ad hoc projects as necessary.
• Provide backup coverage for an Investment Assistant.

Office Management:

• Warmly welcome and assist guests, ensuring smooth logistics for on-site meetings.
• Receive and distribute mail and package deliveries, as well as prepare outgoing FedEx shipments.
• Facilitate lunch orders and manage lunch deliveries, while effectively communicating with team members.
• Maintain the general office, supplies, and kitchen area, restocking items as needed.
• Coordinate and collaborate with building contractors to schedule office maintenance tasks.

QUALIFICATIONS

The ideal candidate should have:

• An undergraduate degree with a proven academic track record.
• 2-3 years of administrative experience in the financial industry required.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, and PowerPoint).
• Demonstrated customer service orientation.
• Previous experience in a support role within a team environment.

The ideal candidate possesses the following qualities:

• Strong interpersonal skills: able to work well with colleagues within the firm and external stakeholders, building professional relationships.
• Team-oriented: willing to collaborate with team members and assist with ad hoc tasks and requests to ensure all needs are met.
• Effective communicator: able to communicate clearly and directly in a fast-paced work environment.
• Proactive: capable of recognizing, anticipating, and addressing needs with a sense of urgency.
• Sound judgment: able to handle sensitive or confidential information discreetly.
• Accountability: takes ownership of individual responsibilities and work product.
• Process-oriented: pays close attention to detail and strives for continuous improvement.
• Experience within the Financial Industry is a plus.

****4 days Onsite role – Local Candidates Only****

Pacific Placement Group, LLC.

An International Trading company is seeking a Bilingual Japanese/English Sr. Administrative Assistant to join their team in Santa Clara, CA. This position is responsible for providing administrative and operational support to the GM. A bachelor’s degree, 2-3 years of administrative experience, and ability to speak, read, and write Japanese are required. This is a full-time, non-exempt, hybrid position with excellent benefits and 401k.

Bilingual Japanese/English Sr. Administrative Assistant Duties:

• Managing full Outlook company calendar
• Communicating with top executives from HQ (both English/Japanese)
• Supporting external established professional networks
• Creating and updating presentation materials (external & internal facing presentations, press releases, etc.)
• Processing Outgoing mail (USPS/FEDEX)
• Collect and distribute Incoming mail
• Answer incoming calls to General office phone
• Processing expense reports as requested
• Prepare office related expense payment for submission to NY HQ – data entry
• Update routine reports (i.e. quarterly guarantee status) and submit to HQ
• A/P & A/R for all intercompany related bills/invoices
• Coordinating all Investment Committee sessions
• Meet and Greet Office Visitors at Lobby Area
• Completing monthly reports
• Set up Video Conferences meetings with internal and external parties
• Assisting with IT related problems with Conference rooms, etc. coordinate with HQ.
• Travel arrangements
• Make arrangements for all meetings, dinners, etc. as requested
• Planning and hosting various office events (dinners, etc) as needed (evenings required)
• General office/facility maintenance – keeping conference rooms in order, keeping kitchen and office supplies stocked
• Assisting in Monday All-Hands meetings co-ordination
• Creating and updating all inter-company service agreements
• Support rotational staff onboarding and relocation and other HR related administration

Bilingual Japanese/English Sr. Administrative Assistant Skills:

• Fluent in both written and verbal Japanese and English (required)
• 2-3 years of administrative experience (required)
• Advanced software skills (MS office suite, general software knowledge)

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for almost 20 years. We have offices in Los Angeles, Chicago, Atlanta, Texas, New Jersey and Canada. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas industries. With the recent expansion to California and the NYC/NJ area, our coastal offices have started working with clients in the Banking, Finance, and Entertainment Industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.

Please visit our website at www.activ8usjp.com >>> Click “Job Seekers” to see more jobs and register online!!!

Activ8 Recruitment & Solutions

About the Company

The Ellen brand was built off of the multi-hyphenate comedian, actor, writer, producer, author, entrepreneur, and 33-time Emmy award-winning talk show host.

The Ellen Digital business comprises several core lines of business, including her e-commerce and lifestyle brands (such as Ellenshop and Be Kind), her engaging and wide-reaching social media content, and her original intellectual property, including popular digital games like Heads Up! and Psych, as well as her digital series like ‘Momsplaining’ and ‘Fearless’.

Description of the Role

We are looking for an experienced Head of Operations to optimize the Ellen brand’s day-to-day business operations with a wealth of knowledge in managing and enhancing operational efficiency and implementing best practices to drive business performance. This role will work supporting the General Manager, who runs the brand’s creative and strategy, to ensure the efficient functioning of the business.

The ideal candidate is highly strategic, growth-minded, and analytical with a proven track record in growing a high-revenue business, operational management, financial decision-making, and risk mitigation.  This person is an expert in developing and deploying processes and systems to drive operational efficiencies, financial and business modeling, cross-functional communications, growth and profitability, with experience in building profitable businesses from the ground up.

Core Responsibilities

●     Analyze and understand Ellen’s current lines of business, strategy, and performance in order to make informed recommendations about the current and future direction of the business

●     Oversee daily business operations and ensure excellence in all aspects of the business

●     Work alongside the GM to develop and implement strategic initiatives and achieve business performance goals – be a key driver of company scale and profitability.

●     Develop and implement operational processes to increase efficiency

●     Develop, manage, and report on the company’s financial performance including budgeting, revenue, expenses, and profitability

●     Partner with leadership team to model & forecast all growth-related initiatives (e.g., new program development, expansion into new markets, evergreen marketing & sales campaigns)

●     KPI tracking and reporting for each department in the organization to inform weekly departmental meetings, quarterly and annual planning processes

• Identify areas for improvement and make recommendations to implement changes to optimize operational efficiency

●     Build and maintain relationships with vendors, suppliers, and other partners to ensure the smooth functioning of the business

●     Maximize profitability and organizational efficiency through direct management of the company’s administration, finances, operations, tech systems & key process development

●     Help set the company’s strategic priorities; partnering with GM to identify metrics for success and evaluating progress

Who You Are

●     A highly experienced leader with a history of successfully running day-to-day business operations and optimizing efficiency

●     Possess an excellent ability to think critically, develop strategic business plans, and improve on current processes to achieve organizational goals

●     Has exceptional communication skills, with the ability to build relationships and collaborate effectively with colleagues and stakeholders at all levels of the business

●     Displays impressive problem-solving skills with a data-driven approach in order to evaluate and strategically advise on what is working/not working for operational success

●     Possess a strong understanding of financial planning, analysis, and decision-making for a business, including budgeting, forecasting, P&L, and ROI

●     Can manage change and lead a business through obstacles while identifying and mitigating risks

●     Has extensive experience or knowledge in e-commerce, DTC, digital games, entertainment content development, social media, and digital marketing

●     Living in or around Los Angeles is a plus.

Specifics:

Role Type: Full-time

Ideal start date: Immediate

Location: Los Angeles

Ellen Digital

Executive Assistant to SVP, Marketing

EMPIRE is an independent label, born and bred out of the Bay Area (San Francisco, California). We have grown to become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia and North and South America. We keep ourselves busy with a myriad of music-related services, ranging from the creation of original content and goods (e.g., sound recordings, music publishing, merchandise, and virtual goods) as well as the marketing, promotion, distribution, and creation of brand partnerships around the same. 

EMPIRE is currently looking for an experienced and energetic Executive Assistant to support our SVP, Marketing. The ideal candidate will have music industry experience, and have great judgment with discretion and confidentiality, as well as the ability to manage projects and deadlines.

This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude is essential.

What you’ll be doing:

• Interact with client and potential clients as well as other artists and high-level visitors

• Provide high-level administrative support and have the ability to work well with all levels of internal management and staff

• Pull together various industry charts, information and reports using a variety of resources

• Manage the executive’s desk and daily schedule,  manage itineraries, meetings and events, maintaining contact to inform them of upcoming appointments and meetings; Identify key issues and prioritizing the schedule accordingly

• Coordinate the logistics of Meetings, Conference Calls and Video Conferences

• Work closely with the Leadership team to provide seamless support to the Executive

• Manage and execute various travel arrangements and process travel & entertainment expenses

• Create and send grammatically/punctually correct internal/external company communication

Requirements:

• 2+ years executive assistant experience

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management

• Ability to interact comfortably and effectively with employees of companies with which we do business

• Self-motivated, proactive, and resourceful

• Excellent follow-through and attention to detail

• Flexible – able to adjust to changing priorities, and able to multitask

• Excellent customer service skills

• Excellent organization and time management skills

• Strong oral and written communication skills

• Run presentations and troubleshoot technical challenges

• Must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines

• Knowledge of travel logistics

• Extreme discretion with sensitive information

• Has advanced research and data analysis skills

• Adaptable to a variety of situations with numerous personalities

• Proficiency in Microsoft Office and other office productivity tools

• Willingness to put time in after hours and on weekends as needed

• Develop and demonstrate professional knowledge of the music business

• Proven ability to work effectively with senior management and senior level clients

• Strong time-management skills and advanced ability to organize multiple priorities in a fast-paced environment

• Ability to create efficiency through the use of technology and music-based systems, with aptitude to learn new software and systems

• Live in San Francisco or willing to relocate

Perks Playlist:

• Competitive salary commensurate with experience
• Health insurance, vision and dental 
• Life Insurance, short-term disability and long-term disability insurance is provided at no cost to you 
• Paid Holidays and paid time off 
• Company 401k plan

At Empire Distribution Inc., we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

EMPIRE

We are Impress. We believe everyone deserves a smile they’ll love.

We are the largest chain of ortho clinics with fully digital processes. We have revolutionized the invisible orthodontic sector with the best team of professionals specialized in making people smile and using the latest technology for the diagnosis, treatment, and follow-up of all cases.

Our business model, a true combination of medical expertise and digitalization has been recognized in the top fastest-growing Health-Tech companies by Forbes and we are currently listed as a LinkedIn Top 10 start-up!

Born in Barcelona in 2019, in just 3 years, we’ve grown to pioneer leading care, flagship clinics and state-of-the-art tech across 8 countries and more than 100 locations, and we are expanding fast! Our aim is to improve people’s health and quality of life across the globe.

ABOUT THE ROLE:

We’re looking for an experienced Treatment Coordinator to help customers who visit our clinics become Impress Patients. Our Patients come into our clinics with the goal of feeling more confident and perfecting their smiles. Our Treatment Coordinator helps patients achieve the smile of their dreams by partnering with our Doctors to deliver an exceptional in-clinic experience and consultation.

This is an opportunity to make a meaningful impact by selling our patented treatment to the Bay area community. You’ll be scheduled to perform up to 40 Free Consultations per week, this includes clearly articulating Impress’s industry-changing technology, presenting treatment goals to patients, and starting new patients on their orthodontic treatment. We will also train you on how to assist the doctor in procedures that help patients progress towards the smile they’ve always wanted.

HOW YOU’LL HAVE AN IMPACT

• Achieve a same-day conversion rate of 60% or more and same monthly conversion results of 75%
• Drive high patient satisfaction by clearly communicating treatment goals and next steps
• Lead all pre-sale preparations (confirm appointments and post-appointment follow-ups),
• Convert prospects to active patients (we supply the leads through our marketing channels).
• Send prompt follow-up communication to patients, enter all information timely in our electronic medical records, send communications to General Dentists and assist with follow-up sales and patient communication. Update Slack channel with patient feedback.
• Provide a smooth hand-off to our treatment planner team so patients have a phenomenal experience.
• Assist the doctor in all procedures and occasionally perform indirect delivery of orthodontic attachments to patients’ teeth and refinement visits throughout a patient’s treatment time (about 1-3 visits over 6-18 months).
• Provide clinical care to all our existing patients. This included performing procedures independently, such as using an intraoral scanner to take images of patients’ teeth and using a CBCT scanner to take advanced, 3D images of patients’ teeth.
• Maintain clinic equipment such as scanners, x-rays, and dental units, export patient scans & x-rays.
• Perform other duties as assigned

WHAT YOU’LL BRING

• 2-3 years of working experience
• Must be willing and able to be onsite in clinic each day
• Must be able to work a flexible schedule based on the needs of the business. This can include nights, holidays, and weekends.
• Must be able to travel between clinics within the market if necessary for operations and patient care
• Must be living in the market of the clinic.
• Typical physical demands, twisting and ability to lift 45 lbs, able to stand for 8 hrs at a time, and coordinate movement of small instruments.
• 1+ years sales experience preferred
• You love to collaborate and work with members of different team members jumping in to provide support to members of your team if needed.
• You lead with empathy, patience and a positive attitude.
• You are intrinsically motivated to provide the best experience and care to customers, constantly looking for ways to improve processes and drive results.
• You are adaptable and flexible – excited to work in an environment that is constantly evolving.
• You are an excellent communicator, regardless of channel (written & verbal) or group of people (both internal and externally.

NICE TO HAVE

• Prior sales experience in sales quotas and conversion
• Prior experience in a dental/orthodontist office assisting medical professionals

WHAT WE’LL BRING

• Competitive medical, dental, and vision coverage
• Bonus compensation paid monthly
• Commuter benefits
• Opportunity for growth as the company expands
• Free orthodontic treatment
• A diverse group of smart people with backgrounds from healthcare to tech to entertainment
• The chance to join an exciting early-stage startup during its growth phase
• Compensation Range: $21 – $26 per hour plus commissions

Impress

SUMMARY

Ready to take a different path? Passionate about Technology? Love horse racing? Eager to work in a rapidly growing industry? Fascinated by the world of gambling and casinos? If you answered YES to any of these questions, the 1/ST TECHNOLOGY Group could be the right fit for you!

1/ST TECHNOLOGY is a global group of Technology, service, and wagering companies that provides B2B and B2C wagering and betting infrastructure for the horse racing and casino industries.  Our companies and products include AmTote, Xpressbet, 1/ST BET, and PariMAX, and we are always eager to add enthusiastic and knowledgeable members to our growing team.  Whether you’re a railbird, gamer, or you’re just passionate about Technology, and we’d love to find out if there’s a spot where you can thrive in the 1/ST TECHNOLOGY Group.  

At 1/ST Technology, innovation drives us to create dynamic digital experiences in the horse racing and gaming industry.

We are seeking a talented CRDC Assistant to work with the CRDC team to configure, test, operate and maintain, 1/ST Technology (AmTote) wagering equipment working from a centralized location. The CRDC Assistant work remotely, operating live racetracks throughout the country preforming step by step commands and are responsible for ensuring accurate, efficient, and satisfactory service to the customer, working from a remote environment. 

Base Work Location – Position is based onsite in Arcadia, CA – Local Area Candidates Only

IMPORTANT -> Please apply for this job at:     www.amtote.com / careers / search for CRDC Assistant

We are

Employer:                            AmTote International, Inc.

Location:                             Santa Anita Park

Industry:                              Gaming Industry/Race Tracks – Computer Software, Entertainment

Experience:                         4 years preferred  

Position:                              Full-Time Permanent Position w/benefits     Union Position

Union Dues:                       $39.02 bi-weekly

Probationary Pd:              6 Months

Hourly:                               19.89 per hour – eff. 6/1/2022

                                             Union Increases:  6 Months $20.89, 1^st Year $21.88 and 2^nd Year $23.86

Benefits:                              90 Day Waiting Period after you become a Permanent Employee

Work Schedule:                 Hours Vary – including holidays and weekends

RESPONSIBILITIES/DUTIES:

• Operates the wagering system and/or all other peripheral equipment or systems associated with AmTote’s service.
• Generates all necessary reports as required by customer mutuel departments and state regulatory agencies.
• Assists RDC Staff and Terminal technicians with operation and troubleshooting techniques when necessary.
• Constructive interaction with AmTote customers and co-workers in a high-pressure environment, geared towards all aspects of AmTote service operations.
• Performs other duties as needed

EDUCATION/EXPERIENCE:

• Associates’s degree in computer science or IT (preferred)
• Minimum of four (4) years of overall tote experience, including working in the field.
• Basic familiarity with real-time systems processing.
• Good understanding of PC-type operating systems, specifically Microsoft Windows 2000®, XP and NT® operating systems, including basic file management, directory structures, and command line operation.
• Good understanding of PC-based spreadsheet software such as Microsoft Excel, including formulas, formatting and reporting functions
• Ability to handle multiple tasks simultaneously.
• Well-developed typing skills.
• Good verbal and written communication skills, including job-specific software technologies, to facilitate communication with customer and systems support personnel.
• Physical ability to lift and carry 50 pounds, and to sit and/or stand for long periods of time.
• Business acumen in understanding department/operations and how this role contributes to the business
• Maintains professional integrity at all times
• Ability to work on a team and as an individual contributor
• Individual must be open to learn about and understand the ‘niche’ industry
• Ability to change course easily – knows when to be patient and when to push while working in the “gray”
• Self-starter, self-motivator, detail-oriented, highly organized
• Must be personable and approachable, demonstrate professionalism and active listening skills at all times
• Must be able to work effectively and efficiently in a fast-paced environment, including stressful situations
• Expert prioritization skills
• Motivated to excel, competitive in nature, and does not confuse “efforts” with “results”
• Demonstrates and maintains flexibility and adapts to changes within industry and company

P    

PREFERRED EXPERIENCE & EDUCATION:

• Knowledgeable in technology, horse racing, pari-mutuel wagering, gaming, sports wagering and/or experience in a start-up environment

OTHER INFORMATION:

• Compensation is commensurate with experience and includes a competitive base salary based on Collective Bargaining Agreement and benefits
• This role does not have supervisory responsibilities.

BASE WORK LOCATION:

• Position is based at Santa Anita Park in California.

We are 1/ST Technology – A fully integrated racing and gaming technology company providing solutions that drive pari-mutuel and fixed-odds wagering world-wide. A leading technology and services provider to the North American pari-mutuel wagering market, with services that include the horse racing industry’s most comprehensive and user-friendly wagering website/platform allowing customers to wager from a computer, phone, or mobile device.  Ongoing commitment to the growth and success of the global racing industry through B2C and B2B product innovation, extensive professional services offerings, the broadest integration of hosts for commingled pari-mutuel, and fixed odds and the continued evolution of the preeminent totalizator systems in the world.

1/ST Technology is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

1/ST Technology – AmTote International and Xpressbet

Title:Executive Assistant

Location: San Jose,CA (Hybrid)

Contract: 5+ Month

Job Description

Client, Inc., has an immediate need for a talented Executive Assistant to provide administrative support backup coverage to C-Suite executives and various levels of professionals. Client seeks the best and brightest candidate who is driven, values professional relationships complimented by creativity and teamwork. Further, the right candidate will have demonstrated progressive success as an Executive Assistant supporting dynamic, senior-level executives in a fast-paced, high-tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to meet deadlines and expectations for support.

This position is expected to involve a high degree of confidentiality, creativity, latitude, flexibility, and availability for effective and efficient performance for support required.

Major Duties And Responsibilities

Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executive and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex and changing calendars, schedule appointments, meetings, and organizational functions.

Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community, and political representatives.

Manage a wide range of critical tasks and projects including research, contract database and entity maintenance administration, retention of records and other operations programs.

Make detailed and complex global travel arrangements, including obtaining passports and visas.

Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determines if executive action is needed.

May arrange organization events and offsites, plan programs and small events for meetings and entertainment of visitors.

May initiate and facilitate meetings, take meeting minutes and manage / track action items.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, summaries, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.

May create POs and process invoices in e-billing systems.

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Use political savvy and sophistication to filter through and facilitate actionable items.

Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.

Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrate a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health compliance.

Provide administrative support and cross-coverage to manager, executive assistants, and administration staff, as necessary.

Other Duties As Required.

Required Profile (education, experience):

BS or BA with 8+ years of experience supporting C-Suite executives or equivalent experience with at least 4 years’ working within a highly demanding fast-paced oriented environment.

Exceptional calendar management. organizational and time-management skills.

Exceptional communication skills, verbal and written.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of integrity with a humble nature; fully capable to be proactive, take initiative, manage, and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

High level of work ethics, integrity, confidentiality, and flexibility.

Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets Profile (skills, Experience, Education)

Experience assisting within a corporate environment.

Experience using such as Concur, Jira, Zoom, DocuSign, NetSuite, E-Billing, etc.

Experience in a highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Highly driven to succeed.

Must be reliable and able to work independently.

Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines, and organizational structure.
WinMax

THE FIRM:

My client is a well-known and entirely employee-owned California based commercial general contractor currently listed on California’s top ENR ranking commercial contractors list as well as a top ranking U.S. ENR commercial contractor. The firm holds a very high reputation within the state of California and reflects a large presence within the Southern California commercial construction market. The firm has been established for over 50+ years with over 6+ offices in the state and growing, my client employs upwards to 500 full time employees and is on track to surpass over $1B in annual revenue by the end of 2023. The firm is known to be the multi-disciplinary commercial general contractor on the west coast with vertical commercial building expertise in multiple sectors of the market, including commercial, healthcare, hospitality, mixed-use/multi-family, entertainment/amusement parks, special projects, aerospace, aviation, industrial, high-bay, education, government, and senior living. My client is known for building genuine landmark commercial projects within the state with median project values typically ranging in totals between $50M to $500M.

THE NEED:

My client has asked for my assistance in securing them a new and experienced Commercial Construction Assistant Project Manager to join their rapidly growing Special Projects Building Division out of their San Diego, California office. The firm is looking for an experienced Assistant Construction Project Manager with past project experience involving one of the following: commercial interiors/tenant improvements, corporate office, aerospace, industrial/warehouse, retail, entertainment/amusement park, resort/hospitality, aviation, multifamily high-rise interiors, or another form commercial special projects. My client invests a lot in their employees and has an excellent training and development on-boarding program aimed at fast-tracking careers and allowing their employees to take their career in the direction that makes the most sense for them. If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

JOB RESPONSIBILITIES:

This experienced Commercial Construction Assistant Project Manager of the San Diego Special Projects Division will report directly to the Senior Project Manager as well as the Project Executive and Vice President of their San Diego office giving them exposure and opportunity to learn from multiple high-level executives within the leadership team.

The key responsibilities for this position include:

• Responsible for assisting and engaging in positive and confident relationships with owners and owners’ representatives, as well as architects, designers, property managers, consultants and subcontractors.
• Take part and assist with the pre-planning and conceptual phase
• Assist in developing and maintaining the project schedule
• Communicate project schedule to subs and vendors
• Budget management – assist in establishing project strategy to meet profit goals
• Ensure that accurate and complete plans and specifications are issued to all subcontractors and document any omissions or inaccuracies.
• Oversee the as-builts, submittals and manuals, in conjunction with the superintendent, and ensure all records are transmitted to the owner upon completion of project.
• Making sure all accounting for the project is accurate and complete and maintain accurate and timely reporting to the accounting department.

REQUIRED QUALIFICATIONS:

This qualified Commercial Construction Assistant Project Manager of the San Diego Special Projects Division will have:

• A minimum of 1-3+ years’ experience working as an Assistant Construction Project Manager, Senior Project Engineer, or Construction Project Manager for a full-service commercial general contractor in the state of California
• Past project experience involving any of the following special projects: commercial interiors/tenant improvements, corporate office, aerospace, industrial/warehouse, retail, hospitality, entertainment/amusement park, aviation, multifamily high-rise interiors, or any other similar forms of commercial special projects
• Bachelor’s Degree in Construction Management, Architecture, or Engineering or another applicable field from a U.S. accredited college or university (preferred but not required)

THE COMPENSATION PACKAGE:

The successful Commercial Construction Assistant Project Manager of the San Diego Special Projects Division will be compensated with a competitive base salary ranging from $100,000.00 – $160,000.00 based on work experience, this figure does not include additional benefits and perks that are listed below.

Benefits Package includes the following:

• Employee stock ownership plan (ESOP)
• Companywide annual discretionary based bonus
• Companywide annual market salary adjustment, salary raise of 3-5% every year
• $450 monthly vehicle allowance
• Company credit card for all gas expenses
• Company provided laptop and mobile work phone
• 401K retirement plan
• Premium Health/dental/vision benefits w/ family coverage
• Tuition Reimbursement program
• Open vacation policy (equivalent to 3-4 weeks of vacation PTO)

If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

C.SEC | An Executive Search Firm

Who We Are

Devsisters is an Entertainment company fueled by the success of the Cookie Run universe of games where all players can join together in the power of play, pursue new adventures, and feel part of the community.

Over the last 15 years, with over 200 million game downloads worldwide, Devsisters’ games and Cookie characters have become well-known and loved by players with a dedicated community that continues to grow, year over year. Devsisters is an internationally operating game developer headquartered in Seoul, South Korea, with offices in Japan, Taiwan, Berlin, and San Mateo, California.

Summary

The Licensing Manager will report to the VP, Business Development and be responsible for growing IP revenue streams across the Cookie Run Universe. You will lead licensing efforts across a broad number of categories, including apparel, toys, fashion, and food and beverage. By working closely with licensing agents and licensees, you will grow our consumer product and retail statement while also staying true to the DNA of the brand. Additionally, you will explore and execute critical partnership opportunities with companies that share similar values, in an effort to increase brand awareness and affinity of the Cookie Run Universe.

This is a high impact role that works across numerous internal and external cross functional teams. This is an incredibly exciting opportunity to leverage a successful entertainment franchise to grow burgeoning business streams. Even though Devsisters is a successful international company, we still have the fighting spirit of an entrepreneurial startup and want you to come with that spirit as well. This role supports English speaking regions and Latin America and operates out of Devsisters U.S.A.’s San Mateo office.

Responsibilities

• Category Management and Strategy: Partner with VP, Business Development to refine the licensing strategy and generate product opportunities that meet the needs of our core consumers while also filling gaps by territories, demographics, and distribution channels.
• Licensee Contact: Operate as key contact for designated Cookie Run licensees as related to day-to-day business. Assist licensees with business needs including brand on-boarding, database training and implementation, forms processing, data gathering and reporting, etc.
• Product Approvals: Review approvals and serve as the liaison between licensees and Devsisters creative teams. Check submissions against approved line plans, ensuring products are high quality and designed to achieve category goals and sales.
• Sales & Marketing: Generate new business AND fuel brand affinity by reaching out to new potential licensees and partners. Work closely with our marketing team to ensure programs are being amplified.
• Reporting: Partner with legal and finance to ensure that quarterly reports are received from licensees and that all requested information is being provided.
• Legal: Manage contract processing and tracking through the entire pipeline. Facilitate generation, processing and delivery of required legal forms including manufacturer’s agreements and customs letters.

You Have:

• Bachelor’s Degree required; MBA is a plus
• You have 5+ years of experience in gaming, licensing, consumer products and or entertainment.
• You are highly collaborative, entrepreneurial, and possess (or can possess) a passion for our Cookie Run Universe.
• You have the ability to think critically and strategically, problem solve, lead with integrity, motivate, and make decisions appropriately.
• You have a strong drive to succeed in ambiguous situations. You are a natural leader and salesperson and seek out answers and solutions.
• You possess the courage to make connections and reach out to people that may not be in your current network.
• You have exceptional verbal and written communication skills.
• You are organized, detail oriented, with the ability to consistently manage time and expectations of yourself.
• You have a strong knowledge of Google Suite and Microsoft Office Suite.
• You are bold, playful and inclusive.

What We Offer

Competitive Salary and Benefits, including:

• Full medical, dental, and vision insurance benefits
• Group term life and disability insurance
• 401(K) matching
• Generous vacation policy
• Catered lunch, snacks, and happy hours

Please be aware that benefits are subject to change.

For this full-time position in San Mateo, CA, the base salary range is $90,000 – $120,000. This range is specific to the onsite/hybrid role in the Bay Area and does not apply to locations outside of the region. Our salary structure considers various factors such as role, level, location, and individual skills, experience, and education. In addition to competitive base pay, you may also be eligible for stock options and incentive compensation, although this is not guaranteed.

This position is for our San Mateo, hybrid location.

Devsisters is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Devsisters USA

Title: Executive Legal Assistant I

Duration: 4 + months

Location: Universal City, CA 91608

Professional Category

• High school degree or GED required. Bachelor’s degree is preferred.
• Experience assisting with domestic and international commercial transactions, licensing, compliance requirements and/or contractual obligations.
• Excellent interpersonal and oral/written communication skills.
• Experience in a law firm or corporate legal department required.
• Must be familiar with the media/entertainment industry, production and digital media, basic contract documents and legal terms and procedures.
• Proven experience supporting multiple calendars, processing expenses, arranging travel and maintaining document management systems.
• Strong computer skills, including high proficiency with MS Word, Excel, Power Point and Outlook and aptitude to master other databases and applications.
• Ability to read and comprehend instructions, correspondence, contracts and memos.
• Ability to write correspondence and complete form contracts and documents.
• Excellent organizational skill and attention to detail, including the ability to quickly and accurately maintain and keep records.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Ability to deal with problems involving variable situations.

Responsibilities:

• The Paralegal/Executive Legal Assistant, Universal Parks & Resorts (UPR) shall be responsible for the duties and responsibilities listed below. This individual shall assist the Senior Vice President, Legal & Business Affairs-Licensing, UPR and his/her Legal team members.
• Providing administrative support to Attorneys and Legal team. Generating department correspondence and/or reports, including typing, faxing, and copying. Proofreading documents for accuracy, grammar and organization. May create documents and obtain documents for attorney use in responding to requests or requirements. May create presentations and/or corresponding materials for projects using MS PowerPoint and other computer programs.
• Initiating and following up on action items for new and/or routine contracts, legal forms, projects, processes, and/or policies. Arranging for payment of invoices for law firms and other outside service providers. Maintaining tickler systems, rights and clearance research, approval logs and other databases. May circulate documents for signature by computerized or by manual means and may be required to send fully executed documents to counterparties. May be required to obtain insurance certificates, royalty reports, evidence of trademark use or other items required to be received from counterparties under legal agreements. Coordinating with other departments and/or external sources.
• Screening, prioritizing, directing incoming calls and email/correspondence taking appropriate actions as necessary. Maintaining calendars, scheduling meetings and conference calls (both audio and video, including reserving conference rooms), and setting appointments. Making travel and/or training arrangements when necessary. Preparing expense reports and legal invoices.
• Organizing and maintaining research regarding derivative production rights for film, television, theme park and location-based entertainment projects. Documenting and logging legal clearances and licensing approvals in support of licensed partner, production and marketing initiatives.
• Using MS Word, Excel, Outlook and other computer programs to create, analyze, compile, update and maintain department contracts, licensing agreements, correspondence and/or reports. Incorporating data/contracts/information into and retrieving data/contracts/information from such systems. Disseminating confidential data/information to the appropriate parties as requested by attorneys. Perform all duties while maintaining a high degree of confidentiality, discretion, diplomacy and respect.
• Serving as a liaison with other departments in acquiring and maintaining technology, supplies and other logistical needs through standard UPR procedures.

eTeam