Log InSign Up
HomeExecutive Assistant

Executive Assistant

$$$

Title:Executive Assistant

Location: San Jose,CA (Hybrid)

Contract: 5+ Month

Job Description

Client, Inc., has an immediate need for a talented Executive Assistant to provide administrative support backup coverage to C-Suite executives and various levels of professionals. Client seeks the best and brightest candidate who is driven, values professional relationships complimented by creativity and teamwork. Further, the right candidate will have demonstrated progressive success as an Executive Assistant supporting dynamic, senior-level executives in a fast-paced, high-tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to meet deadlines and expectations for support.

This position is expected to involve a high degree of confidentiality, creativity, latitude, flexibility, and availability for effective and efficient performance for support required.

Major Duties And Responsibilities

Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executive and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex and changing calendars, schedule appointments, meetings, and organizational functions.

Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community, and political representatives.

Manage a wide range of critical tasks and projects including research, contract database and entity maintenance administration, retention of records and other operations programs.

Make detailed and complex global travel arrangements, including obtaining passports and visas.

Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determines if executive action is needed.

May arrange organization events and offsites, plan programs and small events for meetings and entertainment of visitors.

May initiate and facilitate meetings, take meeting minutes and manage / track action items.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, summaries, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.

May create POs and process invoices in e-billing systems.

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Use political savvy and sophistication to filter through and facilitate actionable items.

Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.

Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrate a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health compliance.

Provide administrative support and cross-coverage to manager, executive assistants, and administration staff, as necessary.

Other Duties As Required.

Required Profile (education, experience):

BS or BA with 8+ years of experience supporting C-Suite executives or equivalent experience with at least 4 years’ working within a highly demanding fast-paced oriented environment.

Exceptional calendar management. organizational and time-management skills.

Exceptional communication skills, verbal and written.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of integrity with a humble nature; fully capable to be proactive, take initiative, manage, and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

High level of work ethics, integrity, confidentiality, and flexibility.

Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets Profile (skills, Experience, Education)

Experience assisting within a corporate environment.

Experience using such as Concur, Jira, Zoom, DocuSign, NetSuite, E-Billing, etc.

Experience in a highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Highly driven to succeed.

Must be reliable and able to work independently.

Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines, and organizational structure.
WinMax

Related jobs:

Job Description
A documentary series is seeking a local sound engineer for a full-day shoot during an indie production tied to Essence Fest. The series highlights the journey of four men navigating the high-stakes world of music promotion, showcasing the raw highs, lows, and behind-the-scenes moments with some of the industry’s top artists. The content will be both emotionally resonant and technically engaging, requiring strong sound capture for intimate and dynamic scenes.

Job Responsibilities

  • Provide professional on-location audio recording for full-day shoot

  • Capture clean, balanced sound across multiple speakers in varied environments

  • Set up and manage multiple microphones (lav and boom) for interviews and b-roll

  • Collaborate with directors and producers to ensure optimal audio quality

  • Troubleshoot audio issues in real-time during the shoot

Requirements

  • Must be based in or able to work locally in New Orleans

  • Own equipment required: boom mic, minimum 4 lavalier mics, mixer, recorder

  • Prior experience with documentary or reality-style production preferred

  • Strong communication and teamwork skills

  • Punctual and prepared for a full 9am call time

Compensation

  • $600 for a full-day shoot

  • Independent contract opportunity with potential for future collaborations

Boom Operator for Cosmic Horror Student Film

Job Description
A student film production is seeking a Boom Operator for a three-day shoot on a cosmic horror short film. The project aims to create an unsettling, atmospheric experience and will require a sound technician comfortable working in an eerie, story-driven setting. All professional sound equipment will be provided on set.

Job Responsibilities

  • Operate boom microphone and manage sound equipment during filming

  • Collaborate with the director and sound team to ensure audio clarity

  • Monitor environmental sound and adjust mic placement accordingly

  • Ensure clean dialogue capture in both indoor and outdoor settings

Requirements

  • Experience with boom operation on film sets (student or professional)

  • Ability to work efficiently in a fast-paced, collaborative environment

  • Strong understanding of on-set audio workflow

  • Open to working on a student project with limited resources

Compensation

  • Rate negotiable based on experience

  • This is a low-budget student film; flexibility appreciated

  • All necessary equipment will be supplied

Job Description:
An exciting opportunity for experienced film professionals to join a fast-paced production shooting in Atlanta this July. We’re building a full crew across all departments for a 25-page project filming over 5-6 days. This is a professional production offering competitive rates for qualified crew members.

Positions Available:

  • Camera Department (DP, Operators, ACs)

  • Grip & Electric (Gaffers, Best Boys, Technicians)

  • Sound Mixers & Boom Operators

  • Art Department (Production Designers, Set Decorators)

  • Hair/Makeup Artists

  • Production Assistants

  • Other key crew positions

Job Responsibilities:

  • Execute department-specific duties professionally

  • Work efficiently under tight production schedule

  • Collaborate with other departments

  • Maintain safety standards on set

Requirements:

  • 2+ years professional experience in your department

  • Full availability July 15-21 in Atlanta

  • Own necessary equipment/kits (where applicable)

  • Strong references from previous productions

Compensation & Benefits:

  • Competitive daily rates (based on position/experience)

  • Meals provided during shoot days

  • Professional working environment

  • IMDb credit

Model Recruiters for Fashion and Talent Agency

Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.

Job Responsibilities

  • Identify and recruit potential modeling talent through online platforms and personal networks
  • Build and maintain a pipeline of qualified candidates for agency representation
  • Conduct initial outreach and guide talent through the application process
  • Attend weekly calls and monthly virtual meetings for team updates and support
  • Stay informed on trends in the modeling and entertainment industries

Requirements

  • Must be 18 or older
  • Familiarity with the fashion or modeling industry preferred
  • Self-driven, organized, and results-oriented
  • Smartphone and/or computer required for daily communication
  • Able to work independently with minimal supervision

Compensation

  • Commission-based pay structure with unlimited earning potential
  • 90% remote flexibility
  • Access to an established network within the Atlanta modeling market
  • Ongoing mentorship and brand-building opportunities

Share this job:

Job overview

Location:
Job type:
Ethnicity:
Body type:
Expiration date:
08-24-2023

Job skills

Are you ready to get discovered?

Gain access to thousands of jobs and appear higher in the search results now!