Title:Executive Assistant
Location: San Jose,CA (Hybrid)
Contract: 5+ Month
Job Description
Client, Inc., has an immediate need for a talented Executive Assistant to provide administrative support backup coverage to C-Suite executives and various levels of professionals. Client seeks the best and brightest candidate who is driven, values professional relationships complimented by creativity and teamwork. Further, the right candidate will have demonstrated progressive success as an Executive Assistant supporting dynamic, senior-level executives in a fast-paced, high-tech environment.
Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to meet deadlines and expectations for support.
This position is expected to involve a high degree of confidentiality, creativity, latitude, flexibility, and availability for effective and efficient performance for support required.
Major Duties And Responsibilities
Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executive and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.
Manage and maintain highly complex and changing calendars, schedule appointments, meetings, and organizational functions.
Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community, and political representatives.
Manage a wide range of critical tasks and projects including research, contract database and entity maintenance administration, retention of records and other operations programs.
Make detailed and complex global travel arrangements, including obtaining passports and visas.
Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determines if executive action is needed.
May arrange organization events and offsites, plan programs and small events for meetings and entertainment of visitors.
May initiate and facilitate meetings, take meeting minutes and manage / track action items.
May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, summaries, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.
May create POs and process invoices in e-billing systems.
Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.
Use political savvy and sophistication to filter through and facilitate actionable items.
Work closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.
Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
Demonstrate a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health compliance.
Provide administrative support and cross-coverage to manager, executive assistants, and administration staff, as necessary.
Other Duties As Required.
Required Profile (education, experience):
BS or BA with 8+ years of experience supporting C-Suite executives or equivalent experience with at least 4 years’ working within a highly demanding fast-paced oriented environment.
Exceptional calendar management. organizational and time-management skills.
Exceptional communication skills, verbal and written.
Proven skills analytically with abstract problem-solving.
Exceptional professionalism, soft-skills and being a team player.
High level of integrity with a humble nature; fully capable to be proactive, take initiative, manage, and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
High level of work ethics, integrity, confidentiality, and flexibility.
Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.
Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.
Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
Preferred/Assets Profile (skills, Experience, Education)
Experience assisting within a corporate environment.
Experience using such as Concur, Jira, Zoom, DocuSign, NetSuite, E-Billing, etc.
Experience in a highly demanding fast-paced start-up environment.
Experience in working with a diverse multi-cultural environment.
Highly driven to succeed.
Must be reliable and able to work independently.
Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines, and organizational structure.
WinMax
Related jobs:
Job Description
A high-energy brand activation is seeking Brand Ambassadors and Production Assistants to support a large-scale Super Bowl Watch Party event. This opportunity is ideal for reliable, professional individuals with strong communication skills and event experience. Team members will help represent a major spirits brand while ensuring a smooth and engaging guest experience throughout the event.
Job Responsibilities
Brand Ambassadors
-
Welcome and check in guests at the event entrance
-
Serve as the face of the brand throughout the activation
-
Answer guest questions and provide event information
-
Distribute promotional materials and branded items
-
Encourage guest participation in brand activities
-
Maintain a clean, organized event space
-
Support social media engagement by encouraging guests to share content
-
Follow all brand guidelines, dress code standards, and safety protocols
Production Assistants
-
Assist with event load-in, setup, and breakdown
-
Support the production team throughout the event day
-
Reset and organize event spaces as needed
-
Transport and lift equipment and supplies
-
Remain flexible with duties and schedule adjustments based on event needs
-
Represent the brand professionally at all times
Requirements
-
Prior event, brand ambassador, or production experience preferred
-
Strong communication and interpersonal skills
-
Professional appearance and positive attitude
-
Ability to work in a fast-paced, live event environment
-
Production Assistants must be able to lift 50 lbs or more
-
Production Assistants must have a valid driver’s license
-
Must be reliable, punctual, and detail-oriented
Compensation Details
-
Paid opportunity
-
$30 per hour
-
Branded crew t-shirt provided
-
Talent must wear their own dark jeans (no rips or embellishments) and clean white or black sneakers
Job Description
A short dark thriller film is seeking motivated crew members to join an upcoming production. This project is ideal for emerging film professionals who are eager to gain hands-on set experience, earn screen credit, and continue growing within the film industry. The production values collaboration, learning, and practical on-set experience in a supportive environment.
Job Responsibilities
-
Support camera, lighting, and grip departments during production
-
Assist with camera operation, focus pulling, lighting setup, and rigging as assigned
-
Follow direction from department leads and collaborate with the crew
-
Maintain a professional, reliable presence on set
Requirements
-
Open to entry-level or less-experienced crew members
-
Willingness to learn and develop technical skills on set
-
Strong work ethic and positive attitude
-
Ability to work collaboratively in a fast-paced production environment
-
Interest in pursuing long-term growth in the film industry
Compensation
-
Copy and screen credit
-
Meals provided during shoot days
-
Valuable on-set experience on a narrative film project
B-Roll Camera Operators and Editors Hiring Call
Job Description
A digital entertainment network is now hiring experienced B-roll camera operators and video editors for ongoing and upcoming productions. This paid opportunity is ideal for reliable professionals with strong technical skills, creative instincts, and a solid work ethic. The team is seeking camera operators for on-set shoots and editors for post-production, with flexibility for remote editing roles.
Job Responsibilities
-
Capture high-quality B-roll footage for digital and reality-style productions
-
Operate professional camera equipment efficiently on set
-
Edit video content with clean pacing, storytelling, and visual polish
-
Collaborate with producers and creative leads to meet project needs
-
Deliver finished content on schedule and to spec
Requirements
-
At least 1 year of professional experience as a camera operator or video editor
-
Strong technical knowledge of filming or editing workflows
-
Reliable, professional, and detail-oriented
-
Ability to work independently and meet deadlines
-
Editing roles may be remote; camera operators must be available for on-site shoots
Compensation
-
Paid professional positions
-
Ongoing work opportunities based on performance and project needs
-
Opportunity to work with a growing entertainment network
Craft Services & Catering Crew
Job Description
A short film production is hiring Craft Services and Catering crew to support cast and crew during filming. This role is essential to keeping the set energized, organized, and running smoothly.
Job Responsibilities
-
Set up and maintain craft services area
-
Prepare and organize snacks, meals, and beverages
-
Ensure cleanliness and food safety standards
-
Support crew morale during long shoot days
Requirements
-
Prior craft services or catering experience preferred
-
Organized and reliable
-
Comfortable working on a film set
Compensation
-
Paid crew position (rate discussed upon selection)
Job Description
A local media and storytelling team is hiring a full-time Creative Producer to help shape engaging stories that connect Las Vegans to their city. This role supports content development across audio and digital platforms, working closely with the team to plan, produce, and deliver compelling local storytelling. Candidates must live in the Las Vegas metro area and be excited about community-focused content.
Job Responsibilities
-
Develop, pitch, and produce local story ideas for audio and digital platforms.
-
Coordinate production logistics, including scheduling, planning, and managing deliverables.
-
Support recording sessions and help guide content structure from concept to final output.
-
Collaborate with hosts and internal team members to ensure content aligns with editorial goals.
-
Maintain organized workflows and timelines for ongoing content production.
Requirements
-
Must live in the Las Vegas metro area.
-
Experience producing audio, podcast, or digital content (professional or comparable experience).
-
Strong storytelling instincts and knowledge of local culture/community interests.
-
Excellent organizational skills and ability to manage multiple deadlines.
-
Comfortable working collaboratively in a fast-paced content environment.
Compensation Details
-
Compensation details are not listed in the post (to be provided during the application process).
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities