General Staff Jobs

pepper is looking for an experienced and passionate executive assistant to provide day-to-day and project-based administration and operations support to our CEO, with a trickle down to executive and key project leaders. This is a great opportunity to join a growing team and work on cutting-edge business issues in an exciting, fast-paced and creative environment. This role is focused on identifying, anticipating, and creating solutions with ease to facilitate peak performance and quality of service to our clients. We’re looking for a highly organized, professional and self-motivated individual who is able to think critically, react quickly, get ahead of needs, and work productively to complete essential tasks related to scheduling, legal, administrative, accounting, production and general business operations. Seeking a confident task manager with a high EQ who approaches both relationships and productivity with the utmost professionalism, and prides themselves on developing implicit trust with direct reports and colleagues in order to get the job done without waiting to be tasked. While this role may appear rooted in the “small stuff,” this key player understands their integral contribution to the bigger picture, and that their ability to navigate priorities across multiple work streams and support collective teams in job completion with an unflinching and consistent work ethic is ultimately what nourishes the success and growth of our agency from the very seed. 

On a typical day, you will:

• Schedule meetings and conference calls with internal and external parties, create meeting agendas and circulate meeting materials
• Manage multiple busy calendars and balance appropriately 
• Provide administrative support with various projects in both the development and production stages
• Support with creation, filing and execution of standard contracts for various vendors  
• Create and distribute deal memos for artists bookings 
• Support with accounts payables & payment remittance communications 
• Manage all relevant paperwork for new business and bidding across all departments 
• Liaise between internal business partners and client teams during contract development and negotiation
• Update legal and accounting trackers 
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• General office duties, including receipt filing and reconciling expense reports
• Other miscellaneous tasks assigned by executives

In this role, you will be expected to:

• Prioritize & manage multiple projects simultaneously, and follow through to completion
• Maintain knowledge base of resources, develop industry best practices, process improvements, and conduct related compliance trainings
• Maintain and update internal resources for onboarding and team-specific trainings
• Monitor changes to government guidelines and/or regulations
• Monitor usage and expirations for talent and photography
• Optimize data management and filing processes 
• Maintain team discretionary spending budget and coordinate its allotments with management
• Assure discreet handling of all company business

JOB REQUIREMENTS

• 3 years + experience supporting at a senior management/executive level
• Excellent communication skills, written and verbal
• Self-motivation and problem-solving attitude in fast-paced, deadline driven environment
• Exceptional organizational, prioritization, and time management skills and a strong attention to detail
• Ability to collaborate with various teams and facilitate decision making based on collective team input
• Working knowledge of AICP Standards of Photo and Motion Production and universal bid forms 
• Working knowledge of copyright, trademark, and licensing in the area of entertainment or advertising law with particular emphasis on digital and influencer marketing
• Understanding of Social Media platforms and Influencer/Creator Agreements
• Familiarity and comfort with advertising and media agreements and business terms
• Understanding of content production process, especially with rights, clearances and SAG
• Working knowledge of production accounting and entertainment payroll
• Experience working at a startup, especially a media company or artist representation agency

BENEFITS

• Medical, Dental and Life
• 401K 
• Generous PTO 

pepper

Our client, a Multinational Toy & Entertainment Company, is looking for a Documentation Coordinator to join their team on a temporary basis beginning ASAP. In this role, you will be responsible for migrating documents from existing systems into a new system, while ensuring documents are formatted and transferred correctly. This is a great opportunity for someone who has strong computer skills, strong attention to detail, and a high level of proficiency in Microsoft Office 365.

Please note: This role is fully onsite, 5 days a week in East Aurora, NY.

Responsibilities:

• Prepare technical documentation
• Migrate documents from existing systems into a new system.
• Ensure documents are formatted and transferred correctly.
• Ensure files and folders are accurately managed and have correct labelling.

Qualifications:

• Associate degree or equivalent experience in business or related field
• Strong computer skills
• Strong attention to detail and accuracy
• High level of proficiency in Microsoft Office
• Comfortable being on-camera during virtual meetings

Please submit a resume for immediate consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Syndicatebleu

Executive/Personal Assistant to a Sports and Entertainment Icon

Leading CEO who is an iconic mentor has an immediate need for an extraordinary right arm. The ideal candidate will have a minimum of 10 years’ experience supporting at the C-level. This is an incredible opportunity for a true task master who is exceedingly strong with domestic and international travel, well-experienced in working in multiple time zones and complex calendar management. A proactive approach, top technical skills and a proven track record of problem-solving will all be key to being truly successful in the position. Seeking someone with strong communication skills, both written and verbal along with a natural EQ ability, who is interested in a long-term growth opportunity working alongside a creative icon.

What we’re looking for:

• 10+ years of experience in C-level support, stability and strong tenure is a must
• 24/7 mindset, with an interest in learning, being constantly busy and stimulated
• Extensive scheduling and calendar management experience
• Meticulous attention to detail and organization
• Exceptional written, verbal, and interpersonal communication skills
• Ability to prioritize and adapt to shifting priorities in a fast-paced environment
• Dependable and resourceful with strong follow-up
• Outstanding time management and multitasking abilities
• Team-oriented with strong collaborative skills
• Proficiency in Microsoft Office Suite

*This role requires all employees to be onsite 5x a week

Confidential

Founded by Oscar®-winning producer, Michael Sugar, Sugar23 produces world-class TV, films, & podcasts, with a book imprint and more. Each aspect of our business has pioneered a new way of doing business in entertainment. Now is another formative time at Sugar23, bridging brands & Hollywood to create world-class creative and unprecedented ROI.

Sugar23 is seeking a knowledgeable and passionate assistant to support the heads of TV and Film. Must be detail oriented, interested in development, and proficient in handling assistant duties such as managing heavy phones and scheduling. This position will be onsite in our LA office.

Duties/Responsibilities:

·      Manage inboxes, calendars, mail and contacts

·      Answering and directing high volume of phone calls

·      Provide research support in and development of new projects

·      Assist with compiling and distributing information and materials for meetings

·      Manage all information with discretion and confidentiality

Qualifications:

·      Proficiency in Outlook, Word, Powerpoint, Excel

·      Attention to detail, accuracy and follow-through

·      Ability to work with confidential and sensitive information in a discrete manner

·      Excellent time management, organization and interpersonal skills

·      Able to work well in a fast-paced environment

·      Passion and interest in creative development and production

Preferred skills:

·      BA/BS degree strongly preferred but not required

·      1-2 year of relevant agency, studio or production company experience strongly preferred

Hourly Rate:

$20-22/hr DOE

Sugar23

Job Title: Executive Administrative Assistant

Location: South Jordan, UT

Type: FullTime

The Purpose of Your Role

The OCD and Anxiety Treatment Center, a behavioral health organization seeking an experienced administrative assistant to work with the President and COO of the organization. The qualified candidate will exemplify a happy and positive disposition while having outstanding organizational, project management and communication expertise. The candidate will possess strong interpersonal skills while leveraging tact and diplomacy.

Responsibilities

• Calendar management
• Project management
• Meeting notes and action items
• Travel and Entertainment expenses
• Microsoft office, especially PowerPoint presentations
• Vendor negotiations
• Research
• Proactive, positive, and a ‘can do’ attitude
• Identifying with the mission of saving clients lives
• Supports the executive in his volunteer community work
• Light travel
• Adheres to all company policies and procedures
• Other duties as assigned

The Skills And Expertise You Have

• High school diploma or equivalent
• 2+ years of experience supporting C-suite level leaders in a fast-paced environment
• Strong written and verbal communication skills
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Attention to detail
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Must be punctual and maintain excellent attendance
• Organized, detail-oriented, takes the initiative, and completes job responsibilities independently
• Multitask, problem-solve, interpersonal skills, and strong written and verbal communication skills
• Thrives in a changing work environment, including inside, outside, and loud noise level

Preferred Qualifications

• Bachelor’s Degree in Marketing, Business, or a related field

Experience using a CRM software
Crescentia Global Talent Solutions

Overview of Job

Our Data Services is a small and agile team that works across all departments of the company on a variety of projects. The ideal candidate will be able to analyze large data sets and summarize/present findings to key stakeholders. In addition to regular reporting/data management, there are many opportunities to participate in stretch projects on a wide range of topics across the company.

Key Responsibilities and Accountabilities

• Producing regular revenue reports for agents, business affairs and accounting.
• Reviewing agent booking slips to ensure revenue is reported and recognized correctly.
• Managing and updating client loan out, tax and bank information.
• Developing ad-hoc and regular data-driven reports for key stakeholders across the company.

Knowledge and Experience

• Knowledge of Microsoft Office esp. Excel, Word, and Teams

Skills and Abilities

• Enthusiastic, proactive, and adaptable with excellent organization skills and attention to detail
• Ability to manage multiple projects simultaneously in a fast-paced environment
• Strong oral and written communication skills
• Commitment to maintaining confidentiality
• Comfortable leading an initiative or playing a support role on the broader team

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Endeavor

Woods & Co Recruitment has partnered with the premier real estate law firm in New York in their search for an Executive Assistant. Boasting one of, if not the largest real estate practice group in New York, this firm has a reputation across the city as your ‘go-to’ firm for any commercial or residential real estate disputes.

As an Executive Assistant you will be a self-starting, organized individual with the capability to support the day to day needs of 7-8 partners. Ideally, you will have worked in a law firm environment before and had 1-3 years experience.

What’s in it for you?

• $75,000 – $85,000 + Comprehensive Benefits Package
• Midtown Manhattan Location
• Work for the largest real estate focused firm in the city
• 4 days in office, 1 day from home
• Supportive, collaborative environment
• Career growth opportunities

What do you do?

• Provide administrative support to 7-8 partners as required
• Answer, screen and direct phone calls for attorneys
• Draft and submit new engagement letters
• Formatting documents such as; Table of Contents, Table of Authorities, Page Numbers etc
• Data and time entry
• LinkedIn Management
• Task management
• Travel & Client Entertainment bookings and management
• Adhoc administration duties as required

What do you need?

• 1-3 years in a similar role in a law firm will be highly regarded
• Demonstrate a clear ability to prioritize projects
• Critical thinking
• Excellent written and verbal communication skills
• Expertise in Microsoft Office, Windows 10 and Adobe is required
• Strong organizational skills

If you’re as passionate about this position as we are then feel free to apply now! We are interviewing immediately! To find out more about this position please reach out to Zach at [email protected].

Woods & Co Recruitment is committed to creating a diverse, equitable, and inclusive workforce that values and celebrates all backgrounds and experiences. We are an equal-opportunity employer and do not discriminate on the basis of race, religion, color, nationality, gender identity/expression, sexual orientation, age, marital status, veteran status, or disability.

Woods & Co

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Job Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

Career Group Companies is looking for an ambitious and dedicated Administrative Assistant to join our growing team in Brickell, Miami!

This is an opportunity for someone to learn the ins and outs of recruiting and join a Talent Acquisition training program. You will assist with managing talent and accounts for the nation’s leading brands ranging from startups and beauty to venture capital/private equity to VIP Entertainment and celebrities, health & wellness, fashion and many other industries! This is an amazing position for someone who thrives in a fast-paced and collaborative environment to cultivate your career.

Responsibilities:

• Create job descriptions and postings
• Source active and passive candidates using a variety of recruiting tools and techniques
• Maintain accurate and up-to-date candidate information
• Reach out to and follow up with existing candidates in our internal database
• Conduct phone screens and virtual interviews
• Pitch jobs to appropriate candidates and submit accordingly to clients
• Coordinate, confirm, and coach candidates for client interviews
• Perform candidate outreach, solicit feedback, and conduct debriefs
• Handle reference checks
• Keep informed of new sourcing strategies

Who We Are Seeking:

• Bachelor’s degree
• Happy working onsite with a dynamic and collaborative team
• At least 1-2 years of corporate administrative experience
• Interest in learning recruiting
• Excellent written and verbal communication skills
• Confident, engaging, and professional communication and interpersonal skills
• Ability to thrive in a deadline-driven, detail-oriented environment
• Proficiency in MS Office Suite; familiarity with sourcing and recruiting tools such as LinkedIn, Monster, CareerBuilder, etc. a plus

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

Financial Services T&E Executive Assistant

Location: ONSITE – Madison Ave, New York, NY

M-F: 8am-5pm

JOB DESCRIPTION

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.

RESPONSIBILITIES

· Maintain complex and detailed calendars

· Screen incoming calls and determine the level of priority, while using caution in dispensing information

· Manage the coordination and logistics of both internal and external meetings

· Arrange and coordinate complicated domestic and international travel

· Organize all aspects for offsite conferences and external events, including catering and transportation

· Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

· Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

QUALIFICATIONS

Must Haves

· 5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environment

· Experience supporting Managing Director level or above

· Experience managing calendars for high-level executives and teams

· Experience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)

· Proficiency within Microsoft Office (Outlook, Teams)

· Proficiency with Zoom (to help setup/coordinate internal meetings)

· Excellent telephone etiquette and ability to manage competing priorities (i.e. calendar management)

· Advanced ability to organize

· Tact and good judgment in confidential situations, and proven experience interacting with senior management

· Strong interpersonal, written, and oral communication skills

· College degree is a PLUS

DISYS