Chicago Casting Calls & Acting Auditions

Crazy Maple Studio, Inc – a fast growing gaming studio located in the heart of Silicon Valley is looking for a Full-time Superstar Bilingual Office/HR Assistant to join on-site for a contract to potential full-time opportunity.

Since 2016, CMS has trailblazed the way for quality interactive storytelling. Through CHAPTERS: INTERACTIVE STORIES, readers immerse themselves in compelling playable novels licensed from best selling global authors. Through KISS: READ AND WRITE ROMANCE, enthusiastic players are welcomed into the world of serialized romance that they can consume and create. ESCAPE has opened up new avenues in visual narrative gaming and now CMS has ventured into the next-generation of HD streaming platforms with bite-sized episodic shows on their latest release, REELSHORT. With making its way to #3 on US Entertainment, this app is creating content that enhances the player experience.

As an HR/Office Assistant, you will be a crucial part of the team here at Crazy Maple Studio, Inc. This role is a true startup environment assistant position with responsibilities that span from day to operations and office management to assisting with primary HR needs such as job postings, answering mails, managing employee data base and recruitment.

Responsibilities:

• Assisting in day-to-day office operations, including managing correspondence, manage incoming and outgoing mails, streamline contracts, invoices and payments with China team
• Office management – replenish kitchen and other office supplies, maintain communication and coordinate with service providers
• Assisting in the recruitment and onboarding process, including posting job advertisements, screening resumes, and conducting interviews.
• Plan and execute company events for on-site and remote staff
• Assisting in the coordination of employee training and development programs.
• Assisting in the administration of employee benefits processes.
• Providing general administrative support to the Project Management and HR department
• Other responsibilities on as needed basis

Requirements:

• Bilingual – Fluency in Mandarin and English (Written and Communication)
• Familiar using Dingtalk app a plus
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Ability to work in a fast-paced start up environment
• Prior experience in an office or HR/ Office administrative role is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Knowledge of HR policies and procedures is desirable.

Learn more about us at https://crazymaplestudios.com

Crazy Maple Studio, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Crazy Maple Studio, Inc.

ABOUT THREE SIX ZERO:

Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.

THE ROLE:

Three Six Zero Recordings is seeking an experienced A&R Coordinator to work out of our Beverly Hills Office. This role will be responsible for providing logistical and operational support across the label and will report into the General Manager. Additionally, the A&R Coordinator will act as direct A&R support to up to 5 assigned clients covering a range of genres. The ideal candidate will have experience in a comparable role – working at a label or publishing company.

OBJECTIVES/RESPONSIBILITIES:

• Work closely with the General Manager to help the day-to-day operations of the label
• Participate in and lead weekly internal team calls
• Attend weekly external team calls & provide updates to our label partner’s A&R Admin / Release Planning teams
• Oversee label submissions – review incoming submissions, organize, and track team feedback
• Track all artist costs and assist in managing the label’s recording budget internally & with label partners
• Create, collate & submit label copy & assets to label partners / distributors
• Ensure all audio is approved by label head, ahead of submission
• Assisting label manager with the release schedule
• Develop strong relationships quickly and consistently with publishers and managers
• Primary support for to the A&R team
• Direct A&R support for assigned clients
• Oversee the creative process with artist, label head and artist manager
• Source writers, top liners, artists and producers
• Coordinate studio sessions and writing camps
• Monitor deal statuses, assist in negotiation, and liaise with the legal team
• Lead sample clearances when they arise
• Ensure we have the correct paperwork for any third-party contributors
• Organize remixes and alt versions (where applicable), mixing and mastering

SKILLS AND REQUIREMENTS:

• Previous experience in a comparable role
• Must have a minimum of 2-3 years of experience working at a label or publishing company
• Ability to keep track of many ongoing projects with consistent follow up and strong execution
• Extreme attention to detail
• Logistically minded and extremely organized
• Strong presentation skills
• In addition to the usual hours, this role will be required to take calls and respond to emails outside of office hours so flexibility is key
• This is an urgent role and priority will be given to candidates with a short notice period
• Strong proficiency in MS Word, MS Excel, and Google docs/spreadsheets
• Excellent written, verbal, organizational, and interpersonal communication skills are essential
• Ability to work independently and prioritize multiple tasks with strict deadlines

Three Six Zero

Multiplatform Strategy and Social Coordinator

Location: New York, NY/ Silver Spring, MD/Hybrid
Duration: 12 months

Description:
Position Summary:
The Coordinator, Multiplatform Strategy and Social will support the ideation, implementation, and iteration of best-in-class digital content experiences for Client Factual brands.
These include Client, Animal Planet, and Science Channels.
They will report to the Vice President, Multiplatform Strategy and Social.
This is an entry level position that is ideal for a hard-working self-starter whos eager to learn the ropes of digital marketings ever-evolving and fast-paced industry.
Candidate will support the multiplatform team in conception and execution of high-quality content that engages and entertains our fans while meeting growth and engagement goals. He or she will collaborate with teams in marketing, media, video production, design and
product.
The coordinator will work closely with internal teams and external partners to ensure online content extends the brand, communicates a coherent message in sync with network initiatives, and drives viewers across all owned and operated platforms.
This candidate will also have the opportunity to be a part of the ideation and execution of key projects for the Factual brands, including Shark Week and Puppy Bowl.
Candidate will support the multiplatform team in recruitment and management of high-quality content from digital influencers for a team-led creator accelerator program.
The program is designed to identify and foster relationships with POC and underrepresented minority creators specifically while meeting program growth and engagement goals.
They will also play a role in the ideation and execution of new workstreams for digital
monetization and emerging revenue activations.

Key Responsibilities:
Promote Client Factual content portfolio using engaging social media content, campaigns, and online events
Build awareness, buzz and affinity for Client Factual brands on social media Craft original content for Client
Develop and maintain presence of programming on Client Factual website properties
Build partnerships with marketing, online, interactive media and programming departments to leverage all digital resources and assets.
Serve as the digital media expert for assigned programming
Monitor and evaluate new technologies to ensure that Client Factual brands are on cutting edge of new innovations in the digital media space
Collect data and evaluate performance digital successes and trends using key measurement techniques on the web (i.e. a Social Media company Insights, Google Analytics, etc)

Requirements:
Bachelors degree in New Media, Marketing, Journalism, Communication or related field
0-2 years experience in social media marketing or equivalent
Proficiency with MS Office suite and Adobe Creative Suite
Capacity and willingness to learn online tracking/reporting tools (Google
Analytics, a Social Media company Insights), online content management and publishing systems (Sprout Social), and social listening tools (NetBase)

Core Competencies:
Eager to continuously learn and adapt to new ideas and processes
Excellent attention to detail
Strong quantitative analysis and creative problem-solving skills
Excellent written and verbal communication skills
Able to multitask in a deadline- driven, fast paced environment
Able to prioritize and successfully complete multiple, ongoing projects.
Should be creative
Possess an affinity for detail and organization.
Create/sustain positive working relationships with various constituents (internal and external).
Openness to feedback and rapid campaign evolution; calm under pressure
Strategic thinking; business acumen.

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.
 
ICONMA

• Wonderful opportunity for an Admin Coordinator with a flair for analysis
• This role suits a self-starter with strong numerical aptitude
• Work back in the office five days a week – enjoy the camaraderie!

A great opportunity has arisen for a suitably experienced Administrative Coordinator to apply their strong analytical skills, and numerical aptitude via this full time, permanent opportunity with one of the world’s leading live action stunt companies – Action Horizons. The highly reputable team within Action Horizons performs stunts in film, television and – live entertainment. Yes, it’s a fun industry – however the work behind the scenes is serious stuff. And a long-term Administrator is what the team requires.

Reporting to a team of friendly, respectful and truly collegiate business owners, the Administrator (aka Administrative Coordinator) will be accountable for overseeing administrative functions and alignment for all Action Horizon’s operations and financial interests.

The successful candidate will also coordinate the Company’s global administrative teams regarding SOPs and basic financial protocols. Whilst the majority of work will be undertaking administrative tasks, there will be times you are required to assist management and clients with the development of new processes, programs, and procedures.

To offer you greater detail, as our successful candidate, you will:

• Create basic budget proposals and purchase orders
• Raise and monitor invoices
• Coordinate and standardize payroll procedures company-wide, and complete financial close-outs
• Connect and coordinate with other AH Administrators
• Liaise with clients and cast, as required
• Work and support AH management, as required
• Undertake daily package and mail retrieval
• Answer phones and disseminate information in a respectful and friendly manner
• Transport items to/from USH, as needed
• Assist with managing inventory, stockroom, equipment, shipping, and packaging
• Liaise with vendors to upkeep water, post, cleaning etc.,
• Ensure that COVID compliance, documentation etc., is always current and in place
• Actively engage staff to foster a positive and productive (and safe) work environment
• Undertake other tasks upon request (JD available for candidates who reach interview stage)

To apply for this role, you must possess the following:

• Advanced MS Excel working knowledge (you will be assessed during the recruitment process)
• Several years (min) experience working in an Administrative role
• Discretion, professionalism, and a very friendly and pleasant demeanor
• Willingness to assist and support the AH team
• A flare and interest in numbers with strong analytical skills
• Excellent attention to detail
• Excellent written and verbal communication skills
• A genuine desire to work in an Administrative role

In return, you will be rewarded with the most inviting, professional, and friendly work environment, and team of colleagues. Benefits available. Appreciation guaranteed. The potential for international travel in the future!

Please upload your updated resume (and preferably a tailored cover letter as well) in order to be considered for this wonderful opportunity.

We are excited to hear from you!

MIN Hourly Rate: $20.00

MAX Hourly Rate: $25.00

Action Horizons

OVERVIEW

The Executive Assistant will be responsible for managing a variety of Leadership team (11 members) and overall Trade School agency needs. This position requires the ability to anticipate needs, work autonomously, think critically and proactively, and offer strategic solutions to problems with a high level of professionalism and confidentiality. You will provide administrative support to ensure our executives and leadership team operate in an efficient manner with external clients and partners, as well as internal coworkers and teams. You will interface with a variety of internal and external audiences, representing the Trade School brand and values.

RESPONSIBILITIES

Executive and Leadership Team Administrative Support

• Support Executive team in-office needs when working onsite
• Complete expense reports for all Leadership team members in a timely manner
• Work with GBG Executive/Leadership team to schedule cross portfolio meetings for Trade School leadership and executives
• Lead all calendering, prep, and meeting management of all-staff events
• As needed, create, proofread, and edit meeting documents
• As needed, provide high level calendar management for Executive team, prioritizing inquiries and requests while troubleshooting conflicts
• Book travel for Leadership Team, as needed
• Gift ordering/shipment for client gifts and employee relations

Office Services / Events Support

• Support in-office events at Trade School (internal and external)
• Work with GBG Office services team to schedule cleaning, ensure snacks/drinks are appropriately stocked, offices (both Trade School workshop and Trade School Studios) are tidy, clean, and presentable for guests
• Coordinate setup/prep with IT/AV
• Lead all food setup/catering prep and clean up
• Manage security/alarms/guest list with GBG Facilities Director
• Office management needs
• General tidiness and aesthetics
• Be available as needed onsite to receive/ship mail and packages
• Managing service appointments/needs in partnership with GBG Facilities Director
• Organization, inventory management, and displays of Trade School Swag

Trade School Culture Support

• Support planning and execution of company events and culture initiatives, such as Lunch Tables, Holiday events, monthly happy hours, and others (planning, budget management, calendering, setup, clean up, expense reports, etc.)
• Support management of NailedIt awards program
• Support L$NCH money incentive distribution, as needed

QUALIFICATIONS

• Highly organized, ability to prioritize, and ability to manage up to multiple stakeholders
• Excellent communication and facilitation skills, both written and verbal
• Solutions oriented, proactive, ability to think on your feet, and be flexible/plan for changes
• Sense of urgency and follow through on deadlines
• Experience handling confidential and/or time-sensitive information with ease and professionalism
• Proficiency in Google Workspace
• Atlanta-based, with the ability to be on-site at Trade School work spaces as frequently as needed; ability to run local errands; physical ability to move boxes, set up for events, etc.

At least 5+ years professional experience; preferably experience in supporting executives and/or leadership teams in tech, media/entertainment, advertising

This is an Atlanta-based Hybrid role. You will be required to be in the office anywhere from 1 to 3 days per week depending on team needs.

Trade School

Job Description:
Responsibilities:

• Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
• Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Use political savvy and sophistication to filter through and facilitate actionable items.
• Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
• May initiate and facilitate meetings and take meeting minutes and manage action items.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
• May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
• Compile, prepare and process executives expense reports through the Expensify program.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
• Reconciling monthly credit card statements for the Engineering department.
• Screens all incoming correspondence and determines if executive action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
• Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.

Skills, Education and Experience:

• Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Proven skills analytically with abstract problem-solving.
• Exceptional professionalism, soft-skills, and being a team player.
• High level of work ethics, integrity, confidentiality, and flexibility.
• Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
• Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in a highly demanding fast-paced start-up environment.
• Experience in working with a diverse multicultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Cynet Systems

Hyatt Regency Green Bay is seeking a Front Office Manager. Did you know we are located in the heart of downtown and home of the Green Bay Packers? The hotel is minutes away from major sporting events, cultural activities, entertainment, museums, and attractions. We are the largest, full-service hotel in the market with 241 all-suite guest rooms and 80,000 square feet of space.

We believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing meaningful connections and memorable experiences.

The Front Office Manager will be responsible for all duties of the front desk operation which include: staff training, inter-department communications, and staff scheduling. The Front Office Manager should possess strong communication skills and demonstrate leadership abilities. In addition to assisting in the operation of the Front Office operation and guest services personnel, this position will respond quickly to quest requests and/or complaints in a friendly manner and ensure that appropriate action is taken to guarantee guest satisfaction.

Duties and Responsibilities include, but are not limited to:

• Responsible for short and long term planning and the management of the hotel’s Front Office operations
• Develop and recommend the budget, labor cost plans and objectives and manages within those approved plans
• Maintain guest room inventory
• Coach and counsel employees to reflect Hyatt Service Standards and Procedures
• Perform all tasks of a Front Office staff as needed to facilitate service
• Ensure all operations and cash handling are done per policies and procedures
• Maintain excellent communication with the housekeeping department
• Maintain information on prices, rates, specials packages, programs, etc., while ensuring all staff are trained in all areas
• Analyze, investigate, and resolve guest complaints
• Create expectations, lead people, manage processes, and hold people accountable for the agreed upon activities and time tables
• Insures proper staffing levels for customer service goals
• Coach and counsel employees to reflect Hyatt service standards and procedures.

Why Work for Hyatt?

• Discounted Room Nights for you, your friends and family
• Medical/Dental/Prescription/Vision Insurance after 30 days for Full-Time positions
• Free Hyatt Room nights after 90 Days of Service
• Paid Time Off (PTO) after 90 Days
• Family Bonding Time and Adoption Assistance
• Flexible Schedules
• 401(k) retirement savings with company match
• Employee Stock Purchase Plan
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace and More!
• Tuition Reimbursement
• Free meals in our employee dining area
• Career Growth and Advancement Opportunities. Hyatt believes strongly in promoting from within.

Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Qualifications

• Demonstrated ability to effectively interact with people of diverse socioeconomic, cultural, disability, and ethnic backgrounds
• 4 years or more of progressive hotel rooms management experience
• With opening hotels, previous hotel pre-opening experience preferred
• Service oriented style with professional presentation skills
• At least 2 years progressive management experience within the Rooms Division of a hotel
• Hotel/Hospitality degree an asset
• Must possess the following strengths: high energy, entrepreneurial spirit, motivational leader, effective communicator, effective in providing exceptional customer service and ability to improve the bottom line.
• Clear concise written and verbal communication skills in English
• Mist be proficient in Microsoft Word and Excel
• Must have excellent organizational, interpersonal and administrative skills.

Hyatt Regency Green Bay

EXECUTIVE ASSISTANT

San Francisco Office

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented, dedicated and highly motivated individuals as members of our Professional Staff. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a full-time Executive Assistant who will provide senior-level support to two to three Partners and will be the point person for several other Lawyers (Counsels and Associates). The role is based in San Francisco, CA and will report to the San Francisco Office Manager.

The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative and team-oriented environment.

Responsibilities include but are not limited to:

• Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

• Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

• Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.

Business Development/Client Impact:

• Understand business development and client priorities of each supported Partner/Lawyer.

• Maintain and update current list of contacts and business activities in CRM/Interaction database.

• Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

• Build relationship with clients and client assistants.

• Execute requested follow up calls with clients.

• Schedule client entertainment and assist with local event management.

• Assist with preparing materials for use in meetings, pitches and proposals.

• Undertake research in support of Partners/Lawyers’ business development as directed.

Administrative Support:

• Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

• Track and enter Partner/Lawyers’ time submissions.

• Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

• Coordinate travel and accommodations based on Partners/Lawyers preferences.

• Complete and submit timely expense reports.

• Manage document production and filing, including storage and disposal of confidential client information.

Teaming:

• Provide coverage for other assistants who are out of the office.

• Provide training and support to new assistants.

• Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.

•Requirements:

• A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.

• Strong interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

• A great sense of client service and comfortable working in a high pace environment.

• Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system. Knowledge of Interaction, a +.

• Excellent project management and analytical skills.

• Strong presentation and writing

• Interpersonal skills and the ability to interact credibly, diplomatically and effectively with all levels within the firm and with clients

• Ability to work on-site, in the office four days a week, with the option to work remotely one day a week

• An undergraduate degree or relevant professional or industry experience is required.

Debevoise & Plimpton LLP is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law.

Debevoise & Plimpton

Our client who is an American multinational media and entertainment company is currently seeking an onsite Executive Assistant in Bristol CT.

Location: Bristol, CT 06010

Pay: Up to $35 an hour

Contract: 6 Month Contract

Responsibilities:

• Coordinates and performs a wide range of routine and complex administrative and clerical duties.
• Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support.
• Demonstrates a high level of professionalism and positive service attitude at all times.
• Strong attention to detail and excellent organizational skills.
• Will also provide back-up support for other assistants as part of an executive assistant team.
• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.
• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Basic Qualifications

• High school diploma required
• College degree preferred
• Minimum of 3 years of relevant experience required
• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Knowledge of administrative functions and processes.
• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Preferred Qualifications

• High school diploma required
• College degree preferred
• Minimum of 3 years of relevant experience required
• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Knowledge of administrative functions and processes.
• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision-making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Benefits: We put our Ambassadors first. When it comes down to it, we know we can’t fulfill our Promise to our business customers without your commitment. You represent our organization while on assignment. In return, we do our best to show our commitment to you. Our Ambassador Benefits package includes: Medical, dental and vision coverage. It also includes 401k, sick time, holiday and much more. We are an equal opportunity employer

Roth Staffing

Job Description: Pay Range $30.64hr – $36.64hr

Responsibilities:

• Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
• Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Use political savvy and sophistication to filter through and facilitate actionable items.
• Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
• May initiate and facilitate meetings and take meeting minutes and manage action items.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
• May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
• Compile, prepare and process executives expense reports through the Expensify program.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
• Reconciling monthly credit card statements for the Engineering department.
• Screens all incoming correspondence and determines if executive action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
• Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.

Skills, Education and Experience:

• Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Proven skills analytically with abstract problem-solving.
• Exceptional professionalism, soft-skills, and being a team player.
• High level of work ethics, integrity, confidentiality, and flexibility.
• Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
• Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in a highly demanding fast-paced start-up environment.
• Experience in working with a diverse multicultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Cynet Systems