HR Coordinator

WHO WE ARE:

Fiercely independent. Passionately creative. Fueled by data.

Ayzenberg Group, based in Pasadena, CA, is one of the largest, privately held advertising and media companies on the West Coast. A culture of curiosity, we’re filled with player/coaches who care about the work from the top down, and team members with an entrepreneurial mindset. We are an equal opportunity employer.

“Okay, nice jargon, but what does that actually mean?” Good question.

Basically, we believe we can do the best work possible, while still being kind and respectful to everyone involved.

We strive to macro (not micro) manage and give all team members the support and freedom they need to thrive—both professionally and personally.

In a nutshell, whether you’re a client or a team member, we want you to love it here.

WHO WE’RE LOOKING FOR:

Ayzenberg’s Human Resources team has an exciting opportunity for a green, motivated, and highly organized professional to coordinate and support HR activities.

As a member of our team, you will be on the front lines of the employee life-cycle, ie. recruitment, on-boarding, benefit administration and exit processing. In addition, you will be responsible for organizing HR duties.

The ideal candidate is highly responsible, flexible, organized and maintains a strict code of confidentiality. You must have a demonstrated aptitude for working well with people, and the desire to jump in and contribute to an agile, fun, and fast-paced environment.

If you want to learn more and gain significant HR experience, this could be the perfect chance.

***Please note: This is a CONTRACT role, filling in for someone out until March 2024, and will be IN-OFFICE 5 days per week, roughly 30-40 hours per week, so must be available to be on-site with our HR Director in Pasadena.

The day-to-day:

• Provide administrative support to the HR team
• Answer employee questions related to HR policies and procedures
• Assist with benefits administration
• Respond to reference checks and employment verification requests
• Complete Forms I-9, verify I-9 documentation and maintain I-9 files
• Perform HRIS data entry and personnel file maintenance
• Assist with processing of new hires and terminations

WHAT YOU’LL (IDEALLY) BRING TO THE TABLE:

• A minimum of 6 months – 1 year of experience in an administrative role
• Proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
• Excellent written and oral communication skills
• Strong critical thinking skills
• Impeccable organizational and time-management abilities
• Ability to handle multiple projects simultaneously
• Exceptional attention to detail, as well as ability to see the big picture
• Excellent customer service and organizational skills with a detail-oriented approach to problem solving
• Demonstrated ability to use discretion and confidentiality when presented with sensitive information
• Bachelor’s degree or equivalent experience

Nice to Have:

• Experience with HR systems such as Paycom
• Passion for advertising, entertainment, and/or technology industry
• Previous experience from an advertising agency or entertainment
• HR certification

So, if you’ve read this far and have that butterflies in your stomach feeling, send us your resume, we’d love to hear from you.

Ayzenberg