Executive Assistant Coordinator

ROLE:

Executive Assistant Coordinator (Music Videos)

ABOUT THE COMPANY:

We’re a hybrid production company whose work transcends the boundaries between branded entertainment, music, and short and long form film and television projects. With extensive backgrounds in award-winning brand content, music videos, experiential and interactive storytelling, the company is continually recognized for cultivating talent and developing and producing high-end entertainment for an array of global clients.

GENERAL RESONSIBILITIES AND EXPERIENCE: 

Our perfect candidate will be passionate about Music Videos and short form production, thrives in high pressure environments, processes tasks quickly with precise detail, is extremely driven and organized, self-sufficient, has an outstanding work ethic and most importantly, has real “working” entertainment experience within a production or commercial environment.

•       Support all administrative tasks for an extremely busy Executive Producer (maintaining a calendar, scheduling meetings, updating and maintaining contacts, generating and distributing reports, processing invoices and expense reports, and arranging complex and detailed travel plans and itineraries).

•       Manage Music Video crew holds/crew lists. 


•       Job research and bid support 
(while learning bidding/bid smaller jobs). 


•       Manage Music Video drop box database (production files/wrap). 

•       Provide production support on in house led projects.

•       Manage and keep start up package forms current. 


•       Track, maintain, and update directors preferred crew. 


•       Confirm awarded budget and create award form. 


•       Attend Start Up/Wrap Meetings. 


•       Get bid specs, contract, NDA , budget and complete link to teams.

•       Production support – Rental Agreements, AHA. 


•       Oversee Production teams. 

•       Send out Music Video award emails / forms.

•       Work with Production Supervisor on sending job links.

•       Work with Production Supervisor on insurance check list, deal memos and agreements.

•       Keep Music Video crew sheet and rates updated.

BASIC QUALIFICATIONS: 

Minimum of 3 years of working experience in production. This is not an entry level role.

ADDITIONAL QUALIFICATIONS: 

•       Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)

•       Strong working knowledge of drop box and Google Suite

•       Excellent analytical, verbal, writing/drafting, presentation, organizational, and negotiation skills

•       Strong emotional, social, and cultural intelligence

•       Ability to build relationships in a professional and inclusive manner

•       Drive to think creatively and proactively on strategy, innovation, workflow, risk, and problem-solving

•       Takes initiative, skilled in prioritizing and managing tasks in a fast-paced environment

COMPENSATION: 

The annual base salary for this position is in the range of $48,000-$58,000. This position also is eligible for overtime, benefits and discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please speak with our Head of HR to learn more.

EXPERIENCE:

•       Entertainment Production 3+ years

LOCATION:

This is not a REMOTE nor a HYBRID position. This role is an 100% in office role, out of Culver City.

BENEFITS:

•       Health insurance

•       Dental and Vision insurance

•       401(k) plan

•       Vacation, Personal Days and Sick days

•       Paid Company Holidays

•       Healthy selection of snacks, drinks and breakfast options

INDUSTRY:

·       Entertainment

EMPLOYMENT TYPE:

·       Staff – Full-time (Mon-Fri 9am-6pm) due to the nature of working in physical production and the extremely fast pace of short format (Music Videos) a candidate must understand and be ok with the fact that OT will be required.

FINAL THOUGHTS:

·       Please only apply if you fit the above criteria, as we’re moving quickly with this targeted search and as such, will only be responding to candidates that we feel are a strong fit the role.

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