Entertainment Careers Casting Calls and Auditions

Job Description: Pay Range $30.64hr – $36.64hr

Responsibilities:

• Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
• Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Use political savvy and sophistication to filter through and facilitate actionable items.
• Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
• May initiate and facilitate meetings and take meeting minutes and manage action items.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
• May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
• Compile, prepare and process executives expense reports through the Expensify program.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
• Reconciling monthly credit card statements for the Engineering department.
• Screens all incoming correspondence and determines if executive action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
• Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.

Skills, Education and Experience:

• Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Proven skills analytically with abstract problem-solving.
• Exceptional professionalism, soft-skills, and being a team player.
• High level of work ethics, integrity, confidentiality, and flexibility.
• Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
• Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in a highly demanding fast-paced start-up environment.
• Experience in working with a diverse multicultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Cynet Systems

CONCORD IS THE INDEPENDENT, WORLDWIDE LEADER IN THE DEVELOPMENT, ACQUISITION, AND MANAGEMENT OF RECORDED MUSIC, MUSIC PUBLISHING, AND THEATRICAL PERFORMANCE RIGHTS.

With offices in Los Angeles, New York, Nashville, Miami, London, and Berlin, Concord has a diverse and vibrant roster of active recording artists, composers, and songwriters, and a vast and historic catalog of works by some of the most treasured names in music history.

As the Executive Assistant (Recorded Music), you will be responsible for providing operational and general administrative support for our Chief Label Officer of Recorded Music. In this role, you will manage communications for the Executive, both internally and externally (i.e., scheduling, filing, administrative reporting, etc.), perform administrative tasks (i.e., writing letters, sending corporate gifts, making travel arrangements, etc.), organize meetings that are led by the Executive (i.e., scheduling meetings with all participants, ordering refreshments if needed, securing and managing meeting rooms, etc.), and organize planning and execution of events as needed. This position will work under direct supervision of the Chief Label Officer.

What you’ll do:

• Be highly responsive to direct and anticipated requests; providing fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the executive as appropriate. Be highly responsive to direct and anticipated requests; providing fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the executive as appropriate.
• Heavy scheduling and calendar management including coordination of complex meetings including multiple participants and locations.
• Create and modify travel itineraries quickly and accurately. Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout. Process associated expenses as required.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Partner with other company administrative assistants and label stakeholders to collaborate, obtain information, problem solve and achieve desired results.
• Manage special projects, run occasional personal errands and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.
• Manage, organize, and maintain all the Executive’s files.
• Make and distribute copies of documents, correspondence, etc.
• Assist in the creation of Microsoft PowerPoint slide decks for executive presentation.
• Perform data analysis through Excel, using functions including, but not limited to pivot tables and VLook-ups.
• Responsible for other tasks and responsibilities, as assigned by the Executive.

What you’ll need:

The ideal candidate is a self-starter who can handle multiple projects in a fast-paced environment, maintaining professionalism and diplomacy as the key point of contact for the Chief Label Officer. This is a great opportunity for a candidate looking to later transition into a business-focused position within the music industry.

• 1-3 years of experience in a similar position, wherein administrative and organizational support was provided to a high-level executive (preferably in the entertainment field).
•  Bachelor’s Degree in Business Administration, Marketing, or related field
• Exceptional verbal and written communication skills.
• Ability to prioritize, multi-task and work efficiently.
• Knowledge and experience using advanced features of the MS Office Suite (Word, Excel, Powerpoint).
• Proficient in Excel (Pivot Tables, VLook-ups)
• Good judgment, particularly with respect to confidential matters
• Ability to handle administrative tasks quickly and with an extremely high degree of accuracy.
• Anticipates the administrative and organizational needs of the Executive as much as possible and takes the appropriate actions to address such needs in an effort to help the Executive be as effective as possible.
• Passion for the music industry and interest to learn aspects that make up the business.

Salary range: $55,000 – 65,000

*This is a hybrid role requiring 3 days minimum on-site.

At Concord, we offer comprehensive medical and wellness benefits, generous time off, parental leave, charity match, paid time off for volunteering, and other fun company perks. We have beautiful new offices and a culture committed to supporting everyone’s growth and development.

Concord is an equal opportunity employer. We employ, train, compensate and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We believe that diversity, inclusion and equity is paramount for the creation of music, theater and film that celebrates and empowers all cultures.

Concord

CountryHouse in Grand Island, NE, an Agemark Senior Living Community is hiring for a Life Enrichment Coordinator! For the SIXTH consecutive year; we are certified #17 in Fortune Best Workplaces for Aging Services 2022! Work to create an environment you would want for YOUR own loved one! In this Life Enrichment Coordinator position, you’ll plan and implement activities to provide gentle direction, reassuring routines, and life-enriching opportunities for residents, using the LifeCycles program curriculum and philosophy.

Life Enrichment Coordinator Position Details

• Create and post a monthly activity calendar with scheduled activities for each day.
• Encourage residents to take part in planned activities, and use reminiscing. techniques to engage individual residents and create “moments of joy”.
• Maintain the appearance of activity areas and program supplies and equipment.
• Promote positive interaction between residents and families, schools, and other community groups.
• Train and supervise other front-line staff to oversee planned activities. Experience supervising assistants and/or volunteers preferred.
• Orient new staff members regarding activity programs and procedures.
• Assist with families and help create a memory book for each new resident that highlights the resident’s family, interests, and other pertinent history. Share information with staff.
• Help the Director in developing a budget for the activity program; operate within the monthly budget to make special purchases with approval.
• Set annual goals and assess quarterly. With the Director’s approval, make improvements based on feedback from family and staff surveys, meetings, etc.
• Work closely with the Director and/or Service Coordinator to plan special events and integrate activities with marketing objectives.
• Coordinate transportation and drive the Community vehicle for activities and appointments as needed. Knowledge of the community and surrounding city is helpful as you will drive a company vehicle. Must be a minimum of 21 years of age.
• Organize recognition of resident birthdays, anniversaries, etc.
• Meet standards as outlined in the Quality Assurance Program.
• Work scheduled hours based on personnel and community needs including possible weekends and evenings.
• Proven track record of integrity and ability to recognize improvement opportunities.
• Education/degree in Recreation Therapy or similar field preferred OR at least one year of experience in Life Enrichment.
• Strong English communication skills are essential for seamless interaction with residents and colleagues.

We believe in taking care of our employees by offering comprehensive benefits:

• Choice of two health and dental plans, vision, employer-paid life, and many voluntary programs
• HSA with employer contribution
• 401(k) savings plan with a company match of 50% up to the first 6%
• PTO Accrual on day one
• Company-provided Employee Assistance Program
• Education assistance through a partnership with Bellevue University up to $10,500.00
• Licensure and certification at company expense
• Employee Perks and Discount Programs including savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and so much more
• Professional Development courses with opportunities for career advancement
• Referral bonuses and recognition programs
• Complimentary Will, POA, Advanced Directive, & Living Trust Services-Mutual of Omaha
• Worldwide Travel Assistance
• A Certified Great Place to Work that provides a fun and respectful workplace

Since 1987, at Agemark, we believe people heal and grow best when they feel like part of whole-person wellness involving mind, body, and spirit! It’s the foundation for our approach to senior care and it’s also how we choose, train, and care for our team. Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity, and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. Be part of a company where it’s our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.

IND3
Agemark Senior Living

Astoria of Omaha, an Agemark Senior Living Community is hiring for a Life Enrichment Assistant! For the SIXTH consecutive year; we are certified #17 in Fortune Best Workplaces for Aging Services 2022! Our 30+ years of experience in Senior Living have given us the insight to focus on what matters for our Residents, their families, and our Employees. Your next job as a Life Enrichment Assistant will have you assist the Life Enrichment Coach with planning and implementing highly customized activities to provide gentle direction, reassuring routines, and life-enriching opportunities for concierge-level residents, using Seasons program curriculum and LifeCycles wellness philosophy.

Life Enrichment Assistant Position Details

• Assist in creating and posting a monthly activity calendar along with a daily schedule.
• Encourage residents to take part in planning activities and use reminiscing techniques to engage individual residents and create “moments of joy”.
• Preserve the appearance of activity areas, program supplies, and equipment.
• Promote positive interaction between residents, families, and community groups.
• Help create memory books for new residents highlighting family, interests, and personal history. Share with staff at the property.
• Help develop and adhere to a monthly program budget. Set quarterly and annual goals. Adjust based on feedback.
• Plan special events to coincide with marketing objectives with leadership staff. Organize recognition of resident birthdays and anniversaries.
• Coordinate transportation and drive the Community vehicle to appointments and outings. Knowledge of community and surrounding city preferred.
• Work scheduled hours based on personnel and Community needs to include possible weekend and evening coverage.
• Maintain confidentiality of information regarding residents, prospects, personnel, and overall property operations.
• Cultivate a high level of integrity and flexibility in this service-oriented environment.
• Promote teamwork, support improvement opportunities, and use problem-solving skills.
• Half of the role will drive, and half of the role will be in Life Enrichment.
• Prior Assisted Living or Senior Care environment of 6 months or more preferred.
• Strong English communication skills are essential for seamless interaction with residents and colleagues.
• Pay range is $15-$16 an hour.

“Agemark and all its divisions are a family-owned and operated company with exceptional values on customer care! Although we specialize in senior housing, our “family” goes well beyond those we care for. Our employees are truly our family.”

We believe in taking care of our employees by offering comprehensive benefits:

• Choice of two health and dental plans, vision, employer-paid life, and voluntary programs
• HSA with employer contribution
• 401(k) savings plan with a company match of 50% up to the first 6%
• PTO Accrual on day one
• Company-provided Employee Assistance Program
• Education assistance through a partnership with Bellevue University up to $10,500.00
• Licensure and certification at company expense
• Employee Perks and Discount Programs including savings on hotels, rental cars, travel, entertainment, streaming services, electronics, eCommerce, and so much more
• Professional Development courses with opportunities for career advancement
• Referral bonuses and recognition programs
• Complimentary Will, POA, Advanced Directive, & Living Trust Services-Mutual of Omaha
• Worldwide Travel Assistance
• A Certified Great Place to Work that provides a fun and respectful workplace

“I love working here! They talk the talk and walk the walk, there is no drama and you will find real people that truly care about what they do, and they are carefully picked. The screening process is very thorough, as it should be in this industry and I appreciate that they take the time to find the best of the best .”

Since 1987, at Agemark, we believe people heal and grow best when they feel like part of whole-person wellness involving mind, body, and spirit! It’s the foundation for our approach to senior care and it’s also how we choose, train, and care for our team. Agemark Senior Living Communities embraces FOUR core values: Professionalism, Commitment, Integrity, and Compassion. If you believe in doing what feels right, advocate for our elderly community, and want to be part of our Great Place to Work, we would love to hear from you. Be a part of our organization where it’s our job to create a purposeful life for our loved ones and be the change we all want to see in our world. EOE.

IND3
Agemark Senior Living

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

Litigation:

Excellent organizational skills and attention to detail.
Familiarity with case and/or project management is beneficial.
Experience with databases and litigation software packages a plus, i.e., Relativity.
Familiarity with document production and trial preparation is valuable, interest in or prior experience with labor and employment litigation cases a plus.
Familiarity with obtaining, reviewing, and indexing legal records and documents for litigation matters.
Interest in gaining experience with organizing and maintaining discovery files,
Ability to assist attorneys in preparing correspondence, documents, and pleadings:
Prepare deposition materials, including exhibits and summaries.
Become well versed in e-filing in State and Federal Court(s).
Ability to conduct legal research and comprehend Court rules.
Familiarity with preparing case materials for experts and witnesses.
Willingness to assist with trial preparation and attend trial.
Ability to work and learn independently and within a team setting;
Ability to calendar deadlines.
Excellent writing and proofreading skills; and
Ability and willingness to learn cite checking and blue booking skills, a plus.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College Degree required.

Experience: Interest in labor and employment litigation a plus; General office skills required.

Skills: Excellent organizational skills. Must be extremely detail oriented. Effective oral and written skills. Proficiency in MS Excel and MS Word preferred.

Other

Pay Range: $52,000 – $68,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

hi5.agency is a full service creative agency that takes a social-first approach to owning the moment. An ego-free and inclusive environment that offers award winning services across Strategy, Social, Creative and Production. We take the work seriously, not ourselves. The office Manager is a unique administrative position that not only supports our Creative, Strategy, Production and Social teams but also works directly with our Founder and Sr. People Experience Manager.

This is an in-office position for our Pasadena headquarters, Monday- Friday.

Office Administrative Tasks:

• Welcoming guests/clients and team members with positive and upbeat attitude
• Ad Hoc Tasks related to office management. Field ad hoc tasks and errands
• Field unscheduled tasks and projects from producers and team leads
• Be open and ready to assist Creative (VO, modeling, capture, etc.)
• Mailing and shipping and general in office needs
• Stock media acquisition for Creative team members
• Coordinate with AV team for on-site media and asset management and drive delivery
• Administer/ coordinate office services (ie. facilities, runner requests)
• Organize hi5.agency’s digital calendar and event planning and execution (birthday/ off-sites/ etc.)
• Look for opportunities to simplify processes and find efficiencies
• Coordinate and manage schedule/calendar ensuring all meetings are made for Chief Creative
• Booking and coordination of travel
• General in office IT Support (i.e. Machine restarts)

People Experience Support:

• Assist with onboarding and off boarding process
• Manager all employee time off calendar request
• Various people experience administrative tasks given by sr. people experience manager (I.e. background checks, profile set-ups, communication with employees, reports)
• Maintains high standards of confidentiality of all associate information
• Assist with developing people engagement opportunities

Creative Resource Management:

• Run the daily 9am Creative Resource meeting ensuring there are no resource gaps and projects are fully covered
• Recommend and develop updated or new processes to streamline resource bookings
• Collaborate with Creative Leads to understand and fill freelance requests, confirm the needs with Producers, clarifying with finance before booking
• Source outside freelance talent on a regular basis including static designers, art directors, motion designers, editors, copywriters and more, through research and relationship building
• Ensure Freelance Creative Resource spreadsheet is current with contact information, rates and links to portfolios and reels for all potential freelance talent
• Assist Creative management in ensuring the creative team is properly staffed with full time resources and help inform potential full-time hires
• Lead the onboarding of all freelance hires
• Deftly manage daily resource sheet while staying aware of and identifying any upcoming gaps or overages in resource needs and time
• Keep things moving under pressure and on tight deadlines while remaining organized, attentive to detail, flexible and diplomatic; understanding that client needs arise during off hours and may need to be addressed
• Develop a keen understanding of the skill set/strengths/weaknesses of each resource to help advise on proper placements
• Gather ongoing feedback from Creative Leads about new and existing freelancers and keep updated in freelance sheet
• Communicate status/confirmation of receipt of resourcing requests from creative leads

This does not encompass all task and responsibilities that might be assigned or given

Culture:

• Always be punctual and effectively manage your time while communicating proactively
• Honor our commitment to maintain a diverse and inclusive environment embracing different voices, experiences and perspectives
• Be kind and respectful endlessly
• Turn up responsibly

Qualifications, Skills, and Experience:

• The ability to excel in a fast paced and deadline-focused environment that is driven to produce world class results
• Strong communication and interpersonal skills
• Currently in the possession of an ego-free personality that can work with a highly motivated team to get shit done
• Proficiency in Google docs, Google Calendar, Slack, Basecamp and various digital platforms
• Willing to work off hours and weekends as needed (limited occasions)
• Entertainment or Ad agency experience preferred but not mandatory

Hourly Position: $28-$36 based on experience

hi5.agency

Sr. Administrative Assistant – Sales

Durham, NC onsite role 2 days a week

6+ Months Contract

Searching for a talented Sr. Administrative Assistant to help provide administrative to Vice Presidents and levels of professionals within the Sales organization. seeks the best and brightest candidate who values professional relationships complimented by creativity and team work. Further, the right candidate will have demonstrated progressive success as an Administrative Assistant supporting dynamic, senior-level executives in a fast-paced, high tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to met deadlines and expectations for support.

Responsibilities:

Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the Vice President’s and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex, changing and detailing calendars, schedule appointments, meetings, and organizational functions.

Work closely with the Executives, Executive Assistant and Administrative Assistant as a key liaison for the team and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.

Make detailed and complex global travel arrangements, including obtaining passports and visas

Create and Manage Global SalesOps Purchase Orders.

Use political savvy and sophistication to filter through and facilitate actionable items.

May initiate and facilitate meetings and take meeting minutes and manage action items.

May arrange and plan programs and small events for meetings and entertainment of visitors.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determine if executive action is needed.

Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.

Provide administrative support and cross-coverage to Sales Admin team and administration staff, as necessary.

Other duties as required.

Required Profile (education, experience):

BS or BA with 5+ years of experience supporting Vice Presidents and above or equivalent experience with at least 3 years’ working within a highly demanding fast-paced Sales oriented environment experience highly preferred.

Exceptional calendar management and organizational skills.

Exceptional communication skills, verbal and written.

High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of work ethics, integrity, confidentiality and flexibility.

Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education):

Experience assisting within a Corporate Sales environment.

Experience in highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Must be reliable and work independently

• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

AMISEQ

The Company You’ll Join

The OCD and Anxiety Treatment Center (TOATC) is the nation’s largest provider of IOP services for individuals dealing with OCD, Anxiety and Trauma. As the leading provider our clinical outcomes are second to none. You will join a winning team that is committed to evidence-based treatment and long-term results. We are passionate about bringing help and hope to some of the most underserved clinical populations. We strive to change the lives of individuals and their families suffering from unrelenting anxiety, disturbing and terrifying thoughts, uncontrollable worry, exhausting behaviors and rituals, and avoidance that keeps them from living their lives. We are an evidence-based practice, which means we do what works, stay up to date with scientific research, and regularly attend international training to keep us at our very best.

Our Investment in You

• A competitive base salary starting at $50,000/year
• 401k match
• Core benefits: medical/dental/vision, with the company contribution to medical benefits for employee
• Company-paid employee life insurance
• Voluntary benefits
• Paid time off includes 15 days (120 hours) of “Paid Time Off,” 5 days (40 hours) of “Sick Time,” and 9 days (72 hours) “Company holiday” pay
• Paid specialized ongoing training, strengthening your skills, experiences, and connections that will help advance your career

The Team You’ll Work With

The success of our organization is dependent on the trust and confidence we earn from our employees, clients, and community. Our values are connected to our work at The OCD & Anxiety Treatment Center and are measured against the highest possible standards of ethical business conduct.

• We act with integrity and communicate honestly and openly
• We are passionate about meeting the company’s needs and delivering for our clients
• We are accountable for all our actions
• We work together as a team and are committed to excellence and innovation
• We respect each other and celebrate our diversity

We set the bar that high for practical and aspirational reasons. Candidates with similar ethical standards, who have the ability to adapt to a fast-moving working culture, and who are committed to providing excellent client service are encouraged to apply.

The Purpose of Your Role

The OCD and Anxiety Treatment Center, a behavioral health organization seeking an experienced administrative assistant to work with the President and COO of the organization. The qualified candidate will exemplify a happy and positive disposition while having outstanding organizational, project management and communication expertise. The candidate will possess strong interpersonal skills while leveraging tact and diplomacy.

Success Indicators/KPI’s

• 100% of the Agenda’s are sent out ahead of time with notes/action items included
• Calendar of meetings are up to date with purpose and/or agenda of meetings included
• Achieve 80% or higher in semiannual job evaluation survey

Competencies

• Ability to remain positive and upbeat
• Be proactive and willing to take on projects without being asked
• Skilled at Microsoft office suite
• Skilled in creating PowerPoint presentations
• Skilled in written communication including memo’s, press releases, etc.

Responsibilities

• Calendar management
• Project management
• Meeting notes and action items
• Travel and Entertainment expenses
• Microsoft office, especially PowerPoint presentations
• Vendor negotiations
• Research
• Proactive, positive, and a ‘can do’ attitude
• Identifying with the mission of saving clients lives
• Supports the executive in his volunteer community work
• Light travel
• Adheres to all company policies and procedures
• Other duties as assigned

The Skills And Expertise You Have

• High school diploma or equivalent
• 2+ years of experience supporting C-suite level leaders in a fast-paced environment
• Strong written and verbal communication skills
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Attention to detail
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Must be punctual and maintain excellent attendance
• Organized, detail-oriented, takes the initiative, and completes job responsibilities independently
• Multitask, problem-solve, interpersonal skills, and strong written and verbal communication skills
• Thrives in a changing work environment, including inside, outside, and loud noise level

Preferred Qualifications

• Bachelor’s Degree in Marketing, Business, or a related field
• Experience using a CRM software

Disclaimer

TOATC has not designed this job description to contain a comprehensive list of activities, duties, or responsibilities required of the employee. Furthermore, TOATC reserves the right to change or assign new duties, responsibilities, and activities at any time, with or without notice.

Equal Employment Opportunity Commission (EEOC) statement

TOATC is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, genetics, disability, political affiliation, personal appearance, family responsibilities, or any other legally protected class under federal, state, or local law. This applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, and social, educational, and recreational programs.

Website

https://www.theocdandanxietytreatmentcenter.com/
The OCD & Anxiety Treatment Center

NeueHouse is a work and social club where creatives and thought-leaders gather and connect. Our community of members aligns in their ambition to live a creative life, supported by an elevated experience bringing work and social together through iconic buildings, timeless design, thought-provoking cultural programming, and gracious hospitality. NeueHouse: Home of the New.

NeueHouse currently operates across four different, but equally iconic, properties in New York City and Los Angeles:

• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well-known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.
• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre- defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, NeueHouse Venice Beach is a new work, social, and cultural hub for the Venice creative community.

The Role

The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. The Administrative Assistant will support the Regional Director of Operations and the Leadership Team with strategic matters relating to:

• Procurement systems/policies and procedures
• Purchasing and Inventory templates and procedures

• Budget management and performance reports (checkbook)
• Payable procedures (Vendor set-up)
• Special Event receivable management
• Help coordinate the month-end closing procedures and GL review/executive letter.
• Prepare, review, and distribute weekly comprehensive financial reports for senior leaders  

• Help prepare forecasts, and analyses for all administrative and managerial functions.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate meetings, upkeep, and contract maintenance.

Requirements

We are looking to connect with candidates who have:

• 2+ years administrative support experience at an executive level. In a financial capacity is a plus
• Advanced knowledge of Excel to include:
  • vlookup
  • pivot tables,
  • arrays
  • data Validation and protection,
  • charts and graphs etc.,
  • Word, PowerPoint and SharePoint
• Ability to create graphs in MS Office products
• Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• Strong analytical skills

• Excellent written and verbal communication skills
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem-solving skills
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Flexible and proactive, responding quickly and positively to changing environments.
• Strong project management skills are required and will need to be demonstrated on a daily basis; a project management certification is not necessary for the role but would serve the Administrative Assistant well
• NeueHouse values diverse educational and training backgrounds in consideration of the role

The anticipated hourly rate for this position is $25.00-$30.00 an hour. NeueHouse is committed to equitable and competitive compensation and benefits packages for our team members and will consider many factors when extending offers of employment. Some of the factors we consider may include: qualifications of individual applicants against the position and business needs, years of relevant experience in role or industry, specific or unique skills, certifications or professional accreditations specific to the role, and the location in which the applicant lives and/or from which they will perform the role. The anticipated range for compensation shared here does not include any other components or benefits that may available.

COVID19: The health and well-being of our members and staff has been our number one priority and the guiding force behind all our decisions as we open our doors. We encourage you to learn more about our commitment to safety by reading the steps we have taken to ensure that all Members and teams feel safe, comfortable, and secure, going forward on our website.

Diversity & Representation: NeueHouse is committed to building and supporting inclusive and representative communities, long-term career opportunities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

Benefits

• Salary Range: $25.00 – $30.00 an hour
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

NeueHouse

TO APPLY: All resumes must be emailed to [email protected] for consideration

Classification:         Non-Exempt

Department:            Administration

Reports To:             President/CEO with duty specific supervision and direction from the COO and EVP –

Government Affairs

Position Overview:

The Executive Assistant to the President/CEO serves as a primary liaison with the NBWA staff, officers, Board of Directors, NBWA members and other individuals. The position provides executive support to the CEO and EVP- Government Affairs along with a minimal amount of NBWA Office Manager duties. The role of the Executive Assistant requires attention to detail as well as leadership, discretion and organizational skills. The position includes but is not limited to the requirements and responsibilities listed below.

Executive Assistant Duties & Responsibilities:

• Provide all aspects of administrative assistance and support to the President, maintain a working knowledge of

the Association’s policies and procedures, industry activities and staff schedules

• Provide written response from the President to any communication from association officers, members, and third parties, including necessary daily e-mails, congratulatory, sympathy and thank you letters, as well as educational and informational letters about NBWA’s mission and activities. Maintain master contact list
• Draft, edit and proofread executive communications, Board materials and membership correspondence
• Coordinate all facets of travel and meeting arrangements for CEO and officers. Prepare detailed travel packets for each trip. Organize hospitality dining events for board meetings and in-house entertaining. Prepare, reconcile, and submit expense reports
• Assist EVP with industry and political related travel and meetings. May include assistance with registration and hotel reservations. Prepare, reconcile and submit travel expense reports for EVP
• Prepare agenda and presentations for speaking engagements, internal and external meetings, and member visits. Communicate with appropriate contacts about the meeting logistics and substance. Work with other departments to circulate talking points and other collaterals for the engagements
• Interface with association staff in executing duties. Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Communicate with the officers, Board of Directors and State association executives regarding questions, schedule and upcoming meetings
• Maintain and update the President’s calendar and administer executive master calendar Provide daily/weekly schedules. This includes scheduling appointments for staff members, members of Congress, beer distributors, industry allies, media and others
• Provide scheduling assistance to EVP including appointments for members of Congress, beer distributors and industry allies. Coordinate with both CEO & EVP calendars
• Accept all telephone calls directed to the President’s office in a professional manner and respond or redirect in a timely fashion when necessary
• Assist as necessary in organization of Government Affairs materials for annual Legislative Conferences & Conventions
• Assist in providing telephone relief for the receptionist as need basis
• Provide support to other departments as requested to meet specific deadlines

Office Manager Duties & Responsibilities:

• Work directly with COO to perform office-related duties including:
• Maintain a pleasant work environment
• Maintain office condition clean and safe
• Plan in-house or off-site team activities such as happy hours, celebrations, and team building exercises
• Provide general support to visitors

Required Skills/Abilities:

• Excellent oral and written communication and attention to detail
• Exemplary time management skills and the ability to identify and anticipate the CEO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and NBWA members
• Handle highly sensitive and confidential financial, legal, personnel and association information while exercising professionalism and discretion
• Ability to assist in executing communications and scheduling which maximizes the President’s visibility with the U.S. Congress, Washington trade association community, lobbyists, beer industry contacts, the media and NBWA members
• Good interpersonal skills as a team player capable of cultivating productive working relationships across the association staff and with its members
• Some travel may be required

Education and Experience:

• Undergraduate Degree preferred
• Excellent computer skills including the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and SharePoint

External Relations:

• Contact with officers, Board of Directors, industry allies, NBWA members, State association executives, trade associations representatives, members of Congress, congressional staff, the media and NBWA staff

Work Environment/Physical Demands:

This job is performed in a professional office environment. This position regularly uses standard office equipment such as phones, copiers, and computers. While performing the duties of this position, the employee may occasionally be required to lift boxes that weigh 20 lbs. and stand for long periods of time.

                                                                                                                      September 2023

National Beer Wholesalers Association