Cynet Systems

Job Description:

Responsibilities:

• Executive support (phones/meeting schedules/mail delivery, etc).
• Department Administration (processing invoices and budget tracking, travel planning and ordering supplies, etc).
• Collaborate and work closely with Network Directors of Production in overall communication and guidelines for deliverable processes to on designated programs.
• Review team production schedules, treatments, scripts, rough cuts, fine cuts, final screening copies, and other materials.
• Provide, organize, and dispense production information to outside production companies (i.e. clocks, technical guidelines, producers packet, logo, uplink numbers, credits, ad sales guidelines, copyright language, research information, beta selects, slides, QC results, suggested breaks, etc).
• Maintain constant communication with production companies to ascertain the most accurate and updated production information such as production schedule, shoot locations, episode descriptions, credits, scripts, graphics, etc.
• Make copies/dubs and distribute tapes, scripts, proposals, and correspondence.
• Assist with coordination and communication with other internal departments. Including:
• Press/IPR Provide treatments, episode descriptions, cuts, production delivery dates, and shoot locations. Coordinate with the Press regarding promotable titles, Upfront programs, and TCA to include production personnel relations and presentation tape production.
• Programming Provide episode descriptions, episode and show titles, program clips for ad sales reels, delivery updates, and Upfront information. Develop alternative program titles, facilitate the title clearance process, provide parental ratings, and recommend viewer advisories.
• Program Editing/Shared Program Services Notification of master deliveries, production schedules, suggested edits, viewer advisories, narration, and off-line/online supports as needed, and assist in resolving QC issues.
• Production Management Provide timely updates on production schedules, milestone payment confirmation, and other deliverables information.
• Viewer Relations Provide Viewer Relations representatives/viewers with airdates, contact information, and filed program content questions.
• Awards / Competition Provide required information for selected award entries and materials (includes information such as clips, episode and segment selection, program descriptions, credits, and contact info.).
• Marketing & Promotions Assist in selecting and distributing tapes, scripts, and artwork for promo editing and consumer marketing campaigns.
• Business Affairs / Legal Coordination and communication with Business Affairs and Legal as needed regarding business and contractual matters.
• Provide administrative support to the VP of Production. Arrange meetings, conference calls, and travel arrangements and handle travel and expense reports as requested.

Qualifications:

• Detail orientation/organizational skills, ability to work well with many and diverse personalities, ability to thrive under pressure, ability to work well with numbers, strong communication skills.
• Strong organizational ability to prioritize multiple tasks and meet deadlines.
• Should be proficient in Word, Excel, and PowerPoint.
• 2-5 years of experience in a support role preferred.
• Education college degree preferred.

Cynet Systems

Job Description:

Responsibilities:

• Support Exploratory Biopharmaceutics and leadership team, and Drug Product Development organization.
• Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks; work closely with Drug Product Development function to support organization administration & operations.
• Manage calendars, schedule meetings, conferences, and events, makes domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off- boards employees.
• Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate and organize high level department meetings, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site.
• Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools.
• Draft and send out communications to department; strong professional writing skills.
• Strong organizational skills, pay close attention to detail and follow-up, and properly balance priorities and resources.
• Coordinates across other operational and administrative staff in the organization.
• Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
• Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
• Anticipate key issues and implement action plans based on changing priorities and commitments.
• Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
• Maintains professional and technical knowledge by remaining current with company continuous learning modules.
• High proficiency with MS Office Suite, Sharepoint and strong learning agility to keep up with tools.
• Will require occasional travel to other company sites in NJ (SW, PP, Lville)–less than 10%.

Qualifications and Experience:

• Require associate degree; BS highly preferred; educational experience may be substituted for appropriate and relevant experience.
• At least 4 years administrative or comparable experience.
• Prior Executive Associate or Project Coordinator.

Cynet Systems

Job Description:
Responsibilities:

• Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify, and initiate/facilitate thoughtful solutions.
• Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.
• Use political savvy and sophistication to filter through and facilitate actionable items.
• Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
• Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.
• Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
• May initiate and facilitate meetings and take meeting minutes and manage action items.
• May arrange and plan programs and small events for meetings and entertainment of visitors.
• May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.
• May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Anticipate and/or identify needs and issues within the organization and proactively initiate and facilitate solutions.
• Compile, prepare and process executives expense reports through the Expensify program.
• Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.
• Reconciling monthly credit card statements for the Engineering department.
• Screens all incoming correspondence and determines if executive action is needed.
• Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
• Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.
• Play an active role in creating a safe and *** workplace and comply with all applicable safety and health rules.
• Provide administrative support and cross-coverage to manager, executive assistant, and administration staff, as necessary.

Skills, Education and Experience:

• Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
• Exceptional calendar management skills.
• Exceptional communication skills, verbal and written.
• High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
• Proven skills analytically with abstract problem-solving.
• Exceptional professionalism, soft-skills, and being a team player.
• High level of work ethics, integrity, confidentiality, and flexibility.
• Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
• Must be highly flexible with time and schedule; able and available to come to work early and stay late with minimal advance notice.
• Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
• Experience assisting Vice Presidents in a Hi-Tech industry.
• Experience in a highly demanding fast-paced start-up environment.
• Experience in working with a diverse multicultural environment.
• Must be reliable and work independently.
• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Cynet Systems