AMISEQ

SR ADMINISTRATIVE ASSISTANT

San Jose, CA Hybrid role 2 days onsite

12 Months Contract

Responsibilities:

Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex and changing calendars, and schedule appointments, meetings, travel, and organizational functions as well prepare flawless communication materials on behalf of internal and external customers.

Use political savvy and sophistication to filter through and facilitate actionable items.

Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.

Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.

Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.

May initiate and facilitate meetings and take meeting minutes and manage action items.

May arrange and plan programs and small events for meetings and entertainment of visitors.

May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Compile, prepare and process executive’s expense reports through Expensify program.

Manage all incoming POs, creating, keeping track, and working closely with vendors, finance, and Engineering team.

Reconciling monthly credit card statements for the Engineering department.

Screens all incoming correspondence and determine if executive action is needed.

Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.

Provide administrative support and cross-coverage to manager, executive assistant and administration staff, as necessary.

Other duties as required but not limited.

Required Profile (education, experience):

Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.

Exceptional calendar management skills.

Exceptional communication skills, verbal and written.

High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of work ethics, integrity, confidentiality and flexibility.

Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets profile (skills, experience, education):

Experience assisting Vice Presidents in a Hi-Tech industry.

Experience in highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Must be reliable and work independently.

Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

AMISEQ

Marcom Project Manager

San Jose, CA – Remote

12 Months Contract

We are looking for a Marketing Project Manager to drive comprehensive end-to-end project management for the Corporate Marketing Team. This role will connect the dots within the marketing organization and ensure global marketing alignment in order to deliver on successful campaigns, events and launches.

The Project Manager will partner most closely with the Global Web Team, ensuring incoming requests are reviewed and triaged before delivery to the team. This individual will foster open communication with the Web team to ensure clarity and completeness of the requests continually improves. This also requires ongoing training of the requestors so they provide comprehensive information in their requests to further streamline the process.

This role will also manage incoming Localization of assets and Web content; providing quotes to the team as needed, maintaining close collaboration with the third-party agencies who complete localization projects, and managing overall execution.

You will also meet daily with the Creative and Content teams to manage incoming requests and make sure these move to the correct owner(s) quickly and efficiently.

Our ideal candidate is an excellent communicator and a critical thinker who is able to build trust and strong working relationships across teams. He/she/they will program manage marketing initiatives to successful, on-time completion by establishing milestones, communicating clearly with key stakeholders, and creating accountability across teams.

Responsibilities:

· Partner with cross functional marketing teams to develop project scope, requirements and integration points to build out timelines and review milestones to ensure teams are on track and aligned throughout

· Manage each program to ensure full transparency around project roles, status, changes, inputs needed and deadlines

· Facilitate decision making, and help move projects forward effectively

· Connect marketing to the rest of organization to ensure planning and execution align with GTM initiatives (e.g., brand and demand gen campaigns, launches, corporate events, etc)

Qualifications & Education:

· A relationship builder who can establish trust and influence

· A self-starter who is comfortable navigating ambiguity in highly dynamic environments, identifies and solves problems with urgency and enthusiasm, and brings initiative and organization to complex situations

· An excellent communicator and confident presenter who is comfortable presenting to all levels of the organization and getting buy-in on recommendations and plans

· A change agent who drives progress and improvement by setting clear priorities and expectations, motivating partners, and delivering on commitments

· A strategic thinker who develops and successfully executes on complex projects

· 3-5 years in project and/or program management roles with a focus on marketing and/or web marketing

· Ability to manage cross-functional projects at scale, and maintain project scope and timelines

· Experience in a matrixed organization and managing multiple stakeholders with competing projects and priorities on tight deadlines

• · Efficient with a variety of collaboration and project management tool sets, ideally Wrike

AMISEQ

Sr. Administrative Assistant – Sales

Durham, NC onsite role 2 days a week

6+ Months Contract

Searching for a talented Sr. Administrative Assistant to help provide administrative to Vice Presidents and levels of professionals within the Sales organization. seeks the best and brightest candidate who values professional relationships complimented by creativity and team work. Further, the right candidate will have demonstrated progressive success as an Administrative Assistant supporting dynamic, senior-level executives in a fast-paced, high tech environment.

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests to met deadlines and expectations for support.

Responsibilities:

Provide diverse, routine to complex administrative support with keen ability to foresee and anticipate the needs of the Vice President’s and organization to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

Manage and maintain highly complex, changing and detailing calendars, schedule appointments, meetings, and organizational functions.

Work closely with the Executives, Executive Assistant and Administrative Assistant as a key liaison for the team and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.

Make detailed and complex global travel arrangements, including obtaining passports and visas

Create and Manage Global SalesOps Purchase Orders.

Use political savvy and sophistication to filter through and facilitate actionable items.

May initiate and facilitate meetings and take meeting minutes and manage action items.

May arrange and plan programs and small events for meetings and entertainment of visitors.

May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures

Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.

Compile, prepare and process executive’s expense reports through Expensify program. Screens all incoming correspondence and determine if executive action is needed.

Performs other functions such as greeting guests, organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.

Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.

Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.

Provide administrative support and cross-coverage to Sales Admin team and administration staff, as necessary.

Other duties as required.

Required Profile (education, experience):

BS or BA with 5+ years of experience supporting Vice Presidents and above or equivalent experience with at least 3 years’ working within a highly demanding fast-paced Sales oriented environment experience highly preferred.

Exceptional calendar management and organizational skills.

Exceptional communication skills, verbal and written.

High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

Proven skills analytically with abstract problem-solving.

Exceptional professionalism, soft-skills and being a team player.

High level of work ethics, integrity, confidentiality and flexibility.

Highly proficient in the MS Office suite (Word, Excel, PowerPoint, Outlook, Project) and Google Drive.

Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education):

Experience assisting within a Corporate Sales environment.

Experience in highly demanding fast-paced start-up environment.

Experience in working with a diverse multi-cultural environment.

Must be reliable and work independently

• Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

AMISEQ