San Francisco Casting Calls & Acting Auditions

The executive team of a top music management company is seeking a dedicated Executive Personal Assistant. This is a wonderful opportunity for a proactive and highly organized candidate to join a growing team and showcase your ability to juggle competing projects and deadlines while providing high-level administrative support. The ideal candidate will be well-experienced in entertainment (ideally music), have a consistent and stable work history, as well as have a flexible, 24/7 mindset when needed.

Requirements:

• 3-5+ years of experience in executive support
• Extensive travel and meeting coordination and preparation
• Outstanding written and verbal communication skills and a positive, forward-thinking mindset
• Exceptional technical skills and proficiency in MS Office
• Strategic and thoughtful problem-solving skills; ability to track varying deadlines

Please submit your resume for consideration.

Confidential

High-Level Executive Assistant Positions | Fortune 500 Companies | Temporary and Temp-to-Hire Opportunities | $40-$50/hour DOE | Los Angeles, CA

Our top clients clients in the Entertainment, Creative, and Finance sectors are currently in search of Executive Assistants for both temporary and temp-to-hire positions to complement their teams in Los Angeles, California. These roles involve direct interaction with clients, requiring you to manage a diverse array of administrative projects while offering crucial assistance to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed

Requirements:

• 3-5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking domestic/international travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Our client, a known entertainment company is looking for a Photo Coordinator to join their team!

Candidates should have excellent communication and writing skills, and have experience working with Photographers, Retouchers, and Artist Relations.

Hybrid – on site in Culver City 3x per week

Contract, 3 months, with potential to extend

40 hrs per week

Responsibilities :

• Monitor editorial booking quips, calendars and update internal photo documentation with image status and/or final links that inform teams of artist studio visits

• Track airdates of episodes and communicate with teams to align on image approval and retouching priorities

• Partner with Radio production design to coordinate incoming artist visits and upcoming episode art requests

• Managing the conversation between photographers and design production on image status and image deadlines

• Tracking photo approvals, quality checking decks and links as needed

• Partner with the archiving team in order to transition platforms

• Update documentation around process to reflect changes made in real time

• Be the point of contact between show producers and the radio studio photographers, managing the communication for availability, timeline feasibility and deliverables

• Create launch reports at end of month as well as with any large featuring moments

• Track how images are used throughout the platform

• Partner with teams to ensure the correct assets are delivered ahead of deadlines

• Communicating with show producers, video team and studio photographer to prep for live interviews

• Finding solutions for faster turnarounds with artist approvals and retouching

24 Seven Talent

Job Title: Awards Coordinator

Location: 5808 Sunset Blvd, Los Angeles, CA 90028

Compensation: $41.00/hr

Contract Details: The world’s largest streaming entertainment company is seeking an Awards Coordinator for a three month contract to assist with the remaining 2023/2024 Season. Duties are shown below.

Screening Assets

• Sending assets for screenings (key art, trailers, film info, etc.)
• Sending posters
• Fulfilling AMPAS library poster requests

Invites Support

• Internal AMPAS/Guild list Invites (Constant Contact)
• Event Google Form management
• Proofing

RSVP Support

• Tracking Event RSVPs, leading on updating the team daily on current RSVP
• counts
• Pulling clean RSVP lists for tastemakers + special events
• RSVP Support for Judy

Website Support

• Website Assets & Delivery
• Helping Rebecka to ensure all awards/accolades are included

Events

• Advertising updated panelists

Consultant Support

• Resource Guide Updates
• Tasking consultants with inviting to events
• Setting consultant calls with Sydney/Nathalie

Timelines

• Updating Title Timelines

Events at a Glance

• Keeping the document up to date
• Requesting security for events
• Requesting agency briefings + coverage for events
• Calendar Invites

Moderator Briefings

• Kick off and manage the ROS portion.
• Ensure they are sent to moderators in advance of the event.

Staffing

• Helping to staff for check-in/talent support where necessary
• Helping to staff film festival programmer screenings

Coordinating venue pickup and deliveries

• Parking validations
• Special chair needs

Talent Relations & Award Ceremonies

• Updating noms/wins airtable and Film Honors doc
• Update master grids w/ nominee info and event logistics
• Calendar invites
• Book ads
• Face Sheet Curation
• Ordering Name Cards
• Invoices
• Gifting
• Kick off speech drafts
• Staffing support as needed

Booking presenter/talent cars for ceremonies/awards events

• Organizing car grids for ceremonies
• Pulling driver names/numbers for executives
• Creating talent schedules

Voter Guides

• Buildout, updates and approvals for nomination and final voter guides
• Manage outreach schedule re voting windows

Tailored Management

We are looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up.

As a Sponsorship Coordinator, you will assist in the execution of sponsorship programs for DWP’s brand partnerships team. This position will assist in various stages of the sales life cycle, from administrative and organizational management to onsite activation fulfillment. This candidate will have an upbeat and positive personality who can work well in a fast-paced and high-pressure environment. This candidate will be resourceful, innovative and forward thinking, gaining hands-on experience working with guidance from industry mentors and a team with decades of experience. The ideal candidate is a highly motivated, strategic thinker who can collaborate and multitask on a wide range of projects that benefit both the DWP team and external client portfolio. 

Duties and responsibilities

• Maintain an in-depth working knowledge of DWP’s festivals, events, past sponsorship programs, and current brand partner portfolio.
• Support the sponsorship team in sales when needed, such as creating standard and customized deal point memos and overviews as well as program recaps for all assets under the DWP umbrella.
• Translate deal point memos into initial client contracts.
• Manage program financials including budget tracking, billing, invoicing, and other relevant financial activities.
• Prepare and deliver custom client recaps as needed.
• Provide coordination support to team including data entry, ticket fulfillment process & data tracking management.
• Book department travel and accommodations as needed.
• Attend DWP Festivals to provide onsite support as needed for the team.
• Assist with scheduling meeting needs and maintain team appointment calendar.
• Help team members facilitate the delivery of contractual agreements including planning, execution, and measurement.
• Work comfortably in a fast-paced environment.

Qualifications

• 3-5 years direct experience in administrative work, brand management coordination & client services. Entertainment, media and or sports industry experience preferred but not required. 
• Must be an ambitious self-starter as well as a high-energy individual who thrives in a fast-paced environment.
• Excellent communication skills and ability to anticipate problems before they occur.
• A proactive, collaborative and organized working style with the willingness to take the initiative and consistently meet deadlines.
• Strong attention to detail, organized, solution-oriented and good time management skills.
• Follow department and company processes and procedures.
• Microsoft Office skills with proficiency in Excel, Word, PowerPoint, Keynote required; Airtable, google asset tracking tools experience preferred. 

This position is based in Los Angeles, CA on-site 5 days a week. Remote and/or hybrid will not be considered. Please only apply if you are willing to relocate to Los Angeles, CA.

The estimated salary range for this position is $50,000 – $60,000 and includes medical/dental/vision/401k benefits. This represents the typical salary range for this position and is just one component of DWP’s total compensation package for employees.

Danny Wimmer Presents

Our client in the entertainment industry is seeking and Executive Assistant to join their team in Glendale, California! This position provides administrative support to the President and Managing Director.

• Pay $35-$40 per hour

Responsibilities:

• Act as the primary contact for all incoming communication and ensure interactions are handled in a professional manner.
• Proactively manage President’s complex calendar, coordinate meetings, and plan and execute travel arrangements.
• Ensure daily prioritization of communication, meetings, and action items in a fast paced environment that requires working directly with senior executives, teams and external partners in the Asia and Europe regions.
• Prepare executive level presentations, memos, letters, spreadsheets and other correspondence.
• Provide overall office administration and organizational task support, including screening and routing phone calls, maintaining filing system, preparing expense reports, and processing workflow requirements through SAP.
• Manage all work with the highest degree of confidentiality – exercising discretion, judgment, and diplomacy.
• Display initiative, ingenuity, and constant communication as a consistent means of accomplishing these activities.

Required Qualifications:

• Proven experience working in a global organization and ability to manage calendars, communication, and priorities across multiple time zones
• Minimum seven years of proven administrative experience supporting senior level executives in a corporate environment
• Ability to work autonomously and support an executive with frequent travel to the Asia and Europe regions
• Experience working across multiple geographies
• Positive team player with an enthusiastic attitude and a strong service orientation
• Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
• Ability and eagerness to learn the substance of the work in which the President is involved, in order to be an effective facilitator within the business unit
• Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs
• Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
• Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
• Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands, and change course of action quickly in a fast-paced environment
• Strong relationships across the segment and enterprise that help drive efficiency in managing scheduling issues, problem solving, and creating positive outcomes
• Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook, and SAP; as well as the ability to learn new technologies and applications for MAC, iPhone and iPad.
• Proven experience with Video TeleConferencing (VTC) and Telepresence equipment and applications (WebEx, Bluejeans, Zoom, and Skype for Business)
• Ability to be flexible with work schedule including evening

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn.

Opportunity Awaits.

Solomon Page

Why Join Inworld

Inworld is the best-funded startup in AI and gaming with a $500 million valuation and backing from top tier investors like Intel, Microsoft, Lightspeed, Bitkraft, Founders Fund, Kleiner Perkins, and more. Inworld was recognized by CB Insights list of the 100 most promising AI companies in the world. We’ve also been nominated alongside Anthropic, DeepMind, OpenAI and Nvidia for the Generative AI Innovator of the Year at the VentureBeat Awards 2023, and are a Gartner Cool Vendor in 2023.

Inworld is the leading character engine for creating AI NPCs in games and immersive entertainment. Inworld powers NPCs in experiences built by Niantic, NetEase Games, LG, Alpine Electronics, the Disney Accelerator, and more. We go beyond large language models (LLMs) to add multimodal orchestration of personality and contextual awareness that renders NPCs within the lore and logic of their worlds.

Inworld is well positioned to take a long-term view when it comes to supporting the developer community today, and stay ahead of the curve in the ever-evolving landscape of generative AI for tomorrow. By joining us now, you’ll be stepping into a role where your ideas and efforts will directly influence our path forward, making this moment an extraordinary one to become a key player in our journey of shaping the future of AI and gaming.

We are seeking an Executive Assistant to provide strategic administrative, project, and program management support to several executives at our fast-growing Generative AI startup. In this role, you will act as a liaison and time advocate for executives, and ensure operational efficiency and administrative assistance across various projects.

You’ll be a great fit for our team if you:

• Have a strong commitment to accuracy and superior attention to detail.
• Thrive in a fast-paced startup environment.
• Possess exceptional organizational skills, can handle multiple critical tasks, and meet tight deadlines.
• Exhibit excellent written and verbal communication skills.
• Demonstrate a strong sense of ownership and a bias for action.

Desired Skills and Experience:

• 5+ years of experience assisting at the executive level.
• Project management experience.
• Excellent calendar and time management skills.
• Experience providing administrative support to product, business development, or engineering teams.
• Proficiency in Microsoft Office and Google Workspace.

In this role, you will:

• Manage complex scheduling and calendars, keeping the team organized and on track.
• Plan, coordinate, and facilitate meetings, events, travel arrangements, and other activities.
• Support cross-functional alignment and maintain effective communication.
• Create presentation materials.
• Take initiative in researching, implementing, and improving systems and processes.
• Supporting ad-hoc projects and requests.

Work Location: Hybrid in Mountain View.

The US base salary range for this full-time position is $70,000 – $150,000. In addition to base pay, total compensation includes equity and benefits. Within the range, individual pay is determined by work location, level, and additional factors, including competencies, experience, and business needs. The base pay range is subject to change and may be modified in the future.

Inworld AI

Our mission is to bring blockchain to a billion people. The Alchemy Platform is a world class developer platform designed to make building on the blockchain easy. We’ve built leading infrastructure in the space, powering over $105 billion in transactions for tens of millions of users in 99% of countries worldwide.

The Alchemy team draws from decades of deep expertise in massively scalable infrastructure, AI, and blockchain from leadership roles at leading companies and universities like Google, Microsoft, Facebook, Stanford, and MIT.

Alchemy recently raised a Series C1 at a $10.2B valuation led by Lightspeed and Silver Lake. Previously, Alchemy raised from a16z, Coatue, Addition, Stanford University, Coinbase, the Chairman of Google, Charles Schwab, and the founders and executives of leading organizations.

Alchemy powers the top blockchain companies globally and has been featured in TechCrunch, Forbes, Bloomberg, and elsewhere.

The Personal Assistant position is a high-exposure role — you will be interacting with the founders investors, advisors, and our family and friends (both at Alchemy and outside of work)! Your day to day will consist of working closely with Nikil and Joe to manage all aspects of our personal lives. You’ll become intimately familiar with what it means to be a founder of a high-growth technology startup. Responsibility and ownership are unbounded – planning complex projects, managing day-to-day, hosting large weekend retreats – infinite room for growth.

Responsibilities:

• Help achieve optimal health: We lead extremely busy lives, but also understand that our health is super important for us to give our best to Alchemy. This person will help research, plan, coordinate and outsource solutions for us to achieve our health, sleep, nutrition and fitness goals.

• Include tasks such as: managing medical appointments, hiring and coordinate with personal trainers and cooks, and ensuring the pantry is stocked with healthy options.
• Household Management: Developing and automating daily household tasks for us, and overseeing all projects in our respective homes. Includes tasks such as: supervising and managing household staff (cleaners, cooks, maintenance personnel, and laundry services), and being at the home to oversee deliveries and maintenance work.

• Entertaining: We love to host events with their close friends, investors, and celebrities that we’ve been fortunate to meet through our journey at Alchemy. This person will partner closely with us to plan, organize and create a regular system to celebrate special occasions for the people we care about most. This includes tasks such as assisting and organizing dinners, hosting events, and selecting personal gifts for family and friends of Alchemy on our behalf.

• Travel: This person will also be a whiz at coordinating personal travel for us and our families; including planning itineraries, shopping and packing for trips.

• Financial Management: This person will also help oversee the system that will allow our financial matters to be well-organized and in order; including working with financial planners, bill payments and tracking personal expenses.

• General Assistance: While we expect this person to be an amazing project manager and should be able to oversee the systems and people that will help to make our life run smoothly – they should be open to rolling up their sleeves to run errands and complete various tasks to make sure the job gets done! ????

The top qualities we’re looking for:

• Live in San Francisco: We have an in person culture and it’s an absolute blast. To be an effective team we need to operate together in person.

• Organization: There will be a high volume of requests, some quick short term tasks, and some longer term projects. We expect this person to be extremely organized to triage all of the requests, and be able to create project plans for more complex and long-tail tasks.

• Integrity: You will have access to more of our sensitive information – both Alchemy and personal. Trust and integrity is an absolute must.

• Stellar Communication: You’ll be in constant communication with both of us – this is the key to a great team. In addition you will be meeting with and talking to our team, investors, celebrities, and other people we interact with on a daily basis. Giving them a great experience is ultra important. High quality written and verbal communication, and asking the right questions are absolutely key to success.

• Execution / Hustle: High energy and a bias towards action is a must. You don’t wait to be told what to do – by then you’ve already done it. Where other people see barriers, you find a way.

Alchemy

Sr. Data Analyst

12-Month Contract

$55 to $70/hour (based on experience and fit)

Overview:

We’re seeking a skilled Data Analyst for a 12-month remote contract at our entertainment company. The ideal candidate should be technically proficient, with a strong grasp of SQL in a business context, contributing to performance analytics, budget forecasting, and business optimization.

About the Team:

Join a dynamic team focused on revenue maximization, and analytics in the entertainment industry.

The Role:

Collaborate closely with the team, prioritizing performance enhancement through data-driven insights.

Responsibilities:

• Conduct data analytics to help retain customer subscriptions and maximize revenue
• Fulfill ad hoc requests, reporting on subscription premium performance, and contribute to campaign strategies.
• Collaborate cross-functionally on campaigns, assessing overall business impact.

Day-to-Day Responsibilities:

• Prioritize and handle incoming data requests, ensuring a clear understanding of business inquiries.
• Collaborate with various teams to deliver effective insights and reports.

Essential Skills:

• Intermediate proficiency in SQL.
• Strong expertise in Excel, Tableau, and Databricks.
• Excellent communication skills for conveying complex insights.
• Understanding of data structures.
• Experience in working with subscription data and handling large datasets.
• Proven track record of impacting revenue or business performance.

Harnham

An entertainment and consumer brand is looking for a Project Manager specializing in managing Oracle Cloud Transformation projects for a long term temporary contract.

Job Details

Remote

PAY – $70 – $89/ HR

TEMP – Duration: Up to 6 months

Responsibilities:

• Evaluate project task, milestones, and predecessors.
• Oversee and provide input on Risks, Issues, Actions, and Decisions.
• Assist IT Leads with updating the IT project plans – including Conversions, Reporting, and Integrations.
• Support the Sr. Program Manager with creating documents for presentations.
• Monitor various project management processes (Change Requests, escalations, etc.) to ensure progress and resolutions.
• Convey project implementation options affecting cost, schedule, and risk to stakeholders.
• Create documents for presentations to program leaders.
• Assist the Sr. Project Manager and program leads with clerical and other tasks as requested.

Experience:

• 2-5+ years of experience managing extensive and complex implementation projects.
• 1-2+ years overseeing ERP migration projects.
• Capable of effectively handling multiple simultaneous project tasks and schedules of varying complexity, resolving issues proactively.
• Proficiency in MS Project, Excel, PowerPoint, and Jira.
• Familiarity with software development life cycles.
• Excellent analytical, problem-solving, facilitation, and conflict resolution abilities.
• A background in finance is preferred.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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