Administrative Assistant

Our client, an American multinational mass media and entertainment conglomerate, is looking for an Administrative Assistant to join their team in Hollywood, CA! We are looking for a candidate with strong instincts for how to manage complex interpersonal dynamics, particularly when interacting with producers and talents, as well as internal partners, buyers and representatives.

*This role is a 6-month contract with the opportunity to extend or convert*

*Hybrid schedule in Hollywood, California *

Responsibilities:

• General administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls and calendar management
• Overseeing and managing other departmental support staff
• Tracking status of all streaming & cable Current projects
• Maintaining department grids and team resource documents, updating as needed
• Facilitating communication within the department and with other internal stakeholders
• Coordinating schedules with other assistants for meetings and calls with co-studios, networks and producers
• Improving flow of information
• Oversight of studio-wide reports, including weekly distribution
• Taking notes during calls, as needed
• Exercising discretion when handling sensitive and confidential information

Desired Experience:

• 2+ years of previous administrative assistant ideally supporting high-level executives
• Proficiency with Microsoft Outlook, Excel and Zoom
• Calendar coordination experience
• Detail oriented
• Experience within the entertainment industry (preferred)

You will receive the following benefits:

• Medical Insurance – Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Motion Recruitment