San Francisco Casting Calls & Acting Auditions

Job Summary:

Assist the Superintendent and Project Manager in managing the construction project and act as a resource for the Superintendent in running the day-to-day field operations. This includes assisting in preconstruction phase activities such as constructability reviews, QA/QC reviews, value engineering, subcontract scoping, site logistics plan, and preconstruction schedule management. In addition, assist in managing and supervising construction phase activities such as project setup, safety management, subcontractor scope review, schedule management, field operations, trade production, subcontractor coordination, labor management, QA/QC management, timely procurement, staff management, risk management, document management, punch list management, and project closeout.

Essential Duties & Responsibilities, including but not limited to:

• PRECONSTRUCTION: Assist in the estimating / budgeting process. Assist in the creation of constructability reviews throughout the design process. Assist with QA/QC reviews to eliminate high-risk details. Assist in developing and managing the value engineering process. Assist in the preparation of preliminary schedules. Assist in scope reviews and evaluating appropriate subcontractor bid lists and proposals. Assist in developing site logistics plans.

• CONTRACT DOCUMENTS: Clearly understand all documents that make up the “Contract Documents” and ensure that Contract Documents are promptly transmitted to all new subcontractors.

• INFORMATION ORGANIZATION: Ensure all documents are readily accessible and neatly organized.

• BIM/COORDINATION DRAWINGS: Assist with the execution of the BIM plan. Assist with ensuring the successful process of reviewing mechanical and electrical systems for compatibility with each other as well as other building components and space constraints. Assist with ensuring areas of conflict are identified and resolved prior to the commencement of construction. Assist with ensuring detailed notes and minutes are maintained to ensure continued momentum with the coordination process. Assist with ensuring errors are minimized in the coordination process so that the impacts from coring, x-raying, saw cutting or demolition of completed building elements do not occur or are mitigated.

• DIRECTORY/FILES/REPORTS: Ensure that all project documents, files, and reports are current, filed and distributed in accordance with our policy.

• QA/QC: Assist with the execution of the Bernards Quality Management Manual (QMM) outlining our quality policies, standards, and procedures. Assist with ensuring the project specific Quality Management Plan (QMP) is created and followed to establish the quality assurance systems and standards that will be utilized on the project. Assist with ensuring that mock-ups are constructed prior to the commencement of work in the field. Assist with ensuring that pre-installation meetings are conducted prior to any subcontractor mobilizing on-site. Assist with the execution of the Bernards Water Intrusion Prevention Plan (WIPP) and assist with enforcing the policies outlined.

• DOCUMENT CONTROL: Ensure that all document control procedures are being followed. Ensure a working set of drawings and specifications are established at the jobsite.

• SCHEDULING: Assist with the creation of the initial baseline schedule and updating of all subsequent schedules. Assist in the creation and distribution of the 3-week look-ahead schedules to all subcontractors on a weekly basis. Assist in the creation of any recovery / work-around schedules as required. Assist in any pull planning working sessions with subcontractors as the project needs dictate. Assist with ensuring that the project is not delayed, and if necessary, assist in the pursuit of contract time extension(s), including added and extended general conditions costs (as applicable).

• SUBMITTALS: At project start-up, review the list of all required submittals for compliance. Assist with ensuring that submittals are received, approved, and returned in a timely manner. Assist with ensuring the submittal log is updated. Assist with ensuring submittals are accurately reviewed for compliance with the Contract Documents. Assist with ensuring that submittal approvals are timely to avoid materials or equipment arriving late.

• PROCUREMENT LOG: Assist with ensuring the procurement log is developed at the beginning of the project and is very detailed and accurate. Assist with ensuring that this log is updated and maintained to eliminate project delays.

• REQUESTS FOR INFORMATION: Ensure that all RFIs are written for all appropriate questions on the project. Properly track RFIs through the log system.

• NON-RECOVERABLE SCOPE CHANGES/ACCOUNT RECEIVABLE: As presented to you, review non-recoverable scope changes with the Superintendent and Project Manager and assist in mitigating these costs. Assist in the review of the monthly subcontractor percentage completion with the Superintendent, Project Manager, and the Owner.
• FIELD MANAGEMENT: Assist with the overall field operations leadership. Assist with ensuring the jobsite is safe, secure, and work is progressing in compliance with all OSHA regulations. Assist with ensuring the subcontractor’s work is well coordinated in a productive sequence. Assist with ensuring the work is progressing with attention to detail and in compliance with all Contract Documents.

• ALL OTHER DUTIES AS ASSIGNED.

Preferred Experience, Education and Skills:

• Bachelor of Science in Construction Management, Civil Engineering or Architectural Engineering preferred.
• Over 5 years of construction industry experience managing projects within our market segments and of our typical project sizes from start-up to completion.

Project Specific Requirements:

• Multifamily project experience
• Projects ranging from $50M to $200M

About Bernards

Established in 1974, Bernards is a growth-oriented Employee-Owned multidisciplinary commercial builder and construction management company delivering technical expertise and outstanding construction services to developers, corporations, educational institutions, and public agencies for projects ranging in size from $5 million to over $500 million. The most significant disciplines in which Bernards projects are focused in, Multifamily, Healthcare, K – 12/Higher Education, Government, Entertainment, Mixed-Use, Retail, and more.

Aligning with our mission of building a better experience for our customers, industry partners, and Employee-Owners, Bernards continuously builds its premier contractor status by exhibiting core values of mutual respect, integrity, serving others, and continuous improvement, daily.

As an Employee-Owner, you’ll experience competitive pay and enjoy comprehensive benefits that include:

• Medical, Dental, and Health Insurance
• Auto Allowance
• Gas Card
• Stock Interest in the Employee Ownership Plan
• Health Savings Account
• Flexible Spending Account
• Employer Paid Life Insurance –
• 401(k) with employer match
• Open Personal Time Off
• Sick Time
• Paid Holidays
• Tuition Reimbursement
• Employee Referral Bonus
• Employee Assistance Program
• Flexible Work Hours

Bernards is an equal opportunity employer that strives to attain and retain, top diversified talent in the construction industry. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.

Bernards

About Orca

We’re building the next generation of retail through livestream and social commerce, which is poised to be a $250 billion business in the US by 2026. In our short three years in existence, we’ve already been recognized by Business Insider as one of the ‘12 Most Innovative Companies in Livestreaming’. Orca was founded by a team of digital media and content professionals that have helped build some of the largest creator businesses online. We’re backed by notable leaders in the creator economy, entertainment and global finance. Learn more here: https://orcashop.co/.

Job Description

The Head of Talent will manage and grow the in-house talent program at Orca. This role includes building upon a pre-existing live and social shopping talent roster, delivering exceptional talent to our brand partners, and developing tiered programs for host trainings and incentives. The Head of Talent will work with external and internal teams to identify “everyday people” with potential to become star live shopping talent in various categories, provide robust training to the hosts and work with account managers to fulfill livestream deliverables. The Head of Talent is a hands-on role, regularly reviewing 100’s of potential talent leads, running auditions in-house, training promising talent how to generate sales during their lives and preparing official live hosts with brand and product knowledge. The Head of Talent is responsible for creating and maintaining an incentive program and community to keep top talent in-house. They will work with the legal department and talent representatives as necessary, to lock in talent agreements and navigate obstacles along the way. Additionally the Head of Talent will oversee the talent team and the day to day operations of scheduling and briefing talent from the early audition phase to official live shopping launches. The Head of Talent will provide weekly reports on the growth and KPIs of the talent department including the roster and various programs.

This position does not involve celebrity talent bookings or scripted talent bookings. Host talent are experts in specific categories whether that is beauty, fashion, tech, culinary or other. Live Shopping streams are not scripted; talent will need to engage live audiences, adapt in real time and ultimately, sell products. The Head of Talent will identify and grow superstar talent in this exciting role in the new and emerging live and social shopping space.

Job Responsibilities

• Oversee a growing talent department including the talent team and talent roster
• Develop and implement in-house talent training and incentive programs
• Work across departments to determine talent needs 
• Manage the talent pipeline of 100’s of new host leads, identify potential stars and move them through necessary programs
• Deliver top-tier, highly-trained talent to all brand partners 
• Create a community of diverse, passionate, professional and committed talent
• Report the relevant metrics and successes of our affiliates

Basic Qualifications

• 5 to 10 years of experience in a senior casting or talent role at a network, production company or online entity 
• Proven track record managing large talent rosters and developing systems and programs for streamlined execution and growth
• Hands-on experience working directly with unscripted talent
• Ability to juggle multiple moving pieces and a variety of personalities daily
• Skilled at navigating contractual needs with legal departments and talent representatives 
• Deep understanding of TikTok, YouTube, Instagram and social media platforms

Nice to haves

• A strong desire to join an early stage startup, with all of the hard work, frustrations, wins and potential upsides that come with it
• An open-mind, curiosity and creative spirit
• Inherent, internal drive that leans more toward autonomy than requiring direction
• An excitement around the creator economy, ecommerce and amazing entertainment

Orca is committed to creating an inclusive space where employees are valued for their skills, experiences and unique perspectives. To achieve our goals, we celebrate diverse voices and aim to create an environment that reflects that commitment.

Orca

Obsidian Entertainment is looking for a dynamic Producer with a passion for all facets of game development to become an integral part of our next world-class RPG.

If you’ve got stellar production skills, love to liaise, and are excited about empowering teams to deliver, then let’s talk!

This position requires the ability to work onsite or in a hybrid capacity at the Obsidian Entertainment office in Irvine, CA.

Responsibilities

• Supervise and coordinate cross-functional teams both internally and externally
• Create visibility for current team progress and trending, at both the team and leadership levels
• Ensure features and content follow established documentation and development workflows efficiently
• Anticipate and identify potential problems such as resource bottlenecks, quality concerns, unanticipated scope changes, and feature creep so they can be resolved quickly
• Be a champion for your teams’ needs, quality, and deliveries

Requirements

• 3+ years of games industry experience
• Internal game development experience, preferably in producing disciplines such as art, design, audio, and/or programming
• Proven experience working with cross-discipline development teams across several phases of game development
• Moderate proficiency using Jira or similar tasking/tracking tools
• Excellent organizational skills and a drive to keep team members working efficiently, effectively, and enthusiastically to meet project goals
• Motivation to solicit, gather, and distill feedback and provide editorial guidance on all aspects of game development

Pluses

• Experience shipping at least one product
• Passion for RPGs and gaming in general
• College degree in related major
• Working knowledge with Scrum or Agile methodologies
• Localization experience

Obsidian Entertainment is proud to be an equal opportunity employer and we are committed to creating an inclusive environment for all employees.

Please, no phone calls or drop ins. We only accept electronic applications.

Obsidian Entertainment

Thank you for considering the Senior FP&A Manager role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.

Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises.

The Role:

Due to growth, we are now looking to appoint an experienced Senior Financial Planning & Analysis (FPA) Manager: Studio to join our Studio Finance FPA team in a newly created position. In this role you would be working as part of the team who are responsible for the budgeting and forecasting process, rolling revenue forecasts, long range planning, cashflow forecasting and adhoc projects.

Responsibilities:

• Owning all components of the budget, forecasts and rolling model
• Assistance with reporting and variance analysis
• Assistance with the preparation of FPA related internal and external communications including board presentation materials and monthly report packs
• Assistance with Long Range Planning (LRP)
• Support strategic initiatives
• Support senior management in content investment decisions
• Ad hoc projects as they arise

Requirements

• Strong interpersonal skills, a collaborative nature, confident presentation capabilities and a proactive approach
• Minimum 3 years’ experience in budgeting, forecasting, and modeling or general finance experience of 5 years minimum
• Fully qualified accountant would be an advantage
• Advanced Excel experience essential
• PowerPoint knowledge preferred
• Creative problem-solving skills and critical thinking
• A team player, but also able to work autonomously
• Experience using NetSuite & Smart Accounting preferred
• Experience in animation or live action is preferred
• Media experience in animation or live action is preferred

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Wellness Resources
• Others
• $130K-140K

Moonbug Entertainment

Full Service Multi-Family Office

Overview

Boutique Independent Wealth Management Firm / Multi-Family Office seeks a Lead Wealth Advisor to join a collegial, entrepreneurial and dynamic organization. Clear track towards equity ownership.

Highlights

• High Net Worth and Ultra High Net Worth Wealth Advisory inclusive of investment management, estate and tax planning, business management, and sophisticated in house tax compliance capabilities
• Robust alternative platform inclusive of fully vetted direct real estate options, direct private equity, venture capital, and private debt
• Outsourced CFO solutions for entertainers and athletes with a full suite of cash management and personal business management services
• Extremely competitive payouts, comprehensive benefits, and additional incentives are aligned with distribution of services.

Leah Yosef International

The MANAGER, STUDIO FP&A will report to the VP of TV Studio Finance with a dotted-line to the Director of Film/Documentary Studio Finance at a film and television company. The position will be involved with many financial functions, including managing and analyzing TV/Film/Documentary Ultimates, building financial profitability models, cashflow management, monthly reporting to management, and other ad hoc financial analyses.

YOU WILL:

• Analyze financial performance of all TV, Film, and Documentary content
• Create and maintain Ultimates for TV, Film, and Documentary projects
• Create title-level financial budgets and forecasts focusing on revenue, film cost amortization and 3rd party obligations
• Manage impairment process and development write-offs in conjunction with Accounting team
• Interpret contracts, license agreements, co-production agreements, and other TV, Film, and Documentary agreements to effectively prepare Ultimates and other ad hoc financial analyses
• Prepare periodic (monthly, quarterly, annual) and ad-hoc financial reports, reporting packages, flashes, dashboards and analyses
• Provide financial support for business unit investments and new corporate initiatives
• Proactively drive ideas for improved operations, analysis, cost savings and other efficiencies by presenting analysis to management and actively collaborating with key stakeholders
• Ad-Hoc projects to support growth of division

YOU HAVE:

• 3-5 years of experience in the entertainment industry with robust experience working with TV, Film, and Documentary Ultimates
• Strong analytical skills and attention to detail, with ability to interpret and organize multiple data points to rationalize results and deliverables
• Strong written and oral communication skills required to interact across functional lines of business and with various business partners and leaders across the company
• Advanced Excel capabilities and working knowledge of business intelligence tools a plus
• An understanding of accounting a big plus, particularly with how Ultimates impact the financial statements
• An understanding of production finance, production cashflows, cost reports, trial balances
• A hunger to learn and process-improve

The Santarelli Company

We have an immediate need for a Capital Project Manager in Los Angeles, CA!

Join an established and growing healthcare organization!

This position is Direct Hire, W2, where you are working onsite at our project building site(s).

Hours: 40+ hours/week, salaried. M-F 8am to 5pm or similar

Direct Hire full time: $120K – $165K, DOE

Top Requirements needed to apply:

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field- required. (Master’s degree in a related field preferred.)
• Architectural or Professional Engineering License preferred.
• Must have 10+ years of recent experience managing Capital projects. (Strongly prefer experience with $50MM+ in hospital CAP Projects.)
• Must have 19+ years of experience managing large design/build staff. This role will have 2 Direct Project Managers and will indirectly oversee 40 staff members.
• Experience with local land use and HCAI/OSPHD.

Where?

Los Angeles, CA offers a diverse and vibrant culture, great entertainment and amenities, the nearby Pacific Ocean with its’ beautiful ocean scenery, historical attractions, fine dining, great weather, excellent schools and so much more!

Who are we?

We are a stable and growing federally qualified health organization committed to improving the health and well-being of the LA population. We provide direct patient care and supervision of health services and education. If this type of practice appeals to you, read on

What are the benefits?

· Medical Insurance

· Dental insurance

· Vision insurance

· Supplemental Insurance

· Tax deferred retirement savings plan

· Life insurance

· Paid time off

· Employee Assistance Program

· Continuing Education

Position Summary

The Capital Project Manager (Capital PM) position is a new role, due to growth! You would report to the Executive Director, Manager of Capital Projects and would interface between all Executive Team members and the Onsite Project Manager.

This role is responsible for the planning and management of the new building design and construction of capital projects, including renovation, new construction, and project administration including financial forecasting and budgeting. You will oversee a team of design and construction consultants, and senior project managers in the preparation and execution of the design and architectural programs, procurement and contract documents, and project management administration.

You will also assure projects comply with safety and regulatory standards, and applicable building codes and conform with the company’s overall goals and policies including protection of its real estate, visitors, staff, and cultural property.

You will oversee 2 key projects to start:

• The new $150MM Behavioral Health Hospital/Inpatient project (building and all associated grant reporting). The current expansion will nearly double the capacity to provide inpatient acute mental health care for children in need.
• A Land Acquisition Project.

Top Key Requirements for Experience:

• Must have 10+ years of recent experience managing Capital projects. (Strongly prefer experience with $50MM+ in hospital CAP Projects.)
• Must have 19+ years of experience managing large design/build staff. This role will have 2 Direct Project Managers and will indirectly oversee 40 staff members.
• Experience with local land use and HCAI/OSPHD.

Other Qualifications

• Bachelor’s degree in Architecture, Engineering, Construction Management, or related field- required. (Master’s degree in a related field preferred.)
• Architectural or Professional Engineering License preferred.
• 10+ years of progressively responsible management and supervisory experience in the areas of project management, planning of capital and facilities renewal work, and budgeting.
• Experience navigating and adhering to all County policies and procedures, and all relevant Federal and State laws and regulations. (Los Angeles experience preferred but not required)
• Must have demonstrated experience maintaining cost and schedule performance using earned value methodologies.
• Must be articulate, and able to communicate with multiple levels of clients and stakeholders.
• Must possess the ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.

If you’d like to learn more, and discuss your professional goal for your next opportunity, please apply here and a Senior Recruiter will follow up to schedule a 30 minute call at your convenience!

Cross Country Workforce Solutions Group

About Us

Synapse is a Virtual Production and Immersive Entertainment collective, composed of filmmakers and award-winning industry leaders, including directors, cinematographers, producers, designers, engineers, VFX artists and technicians. We’ve created thousands of commercials, music videos, tv shows, films, live broadcasts, immersive experiences and esports events.

Virtual Production represents the convergence of all these mediums. Synapse leverages these cutting-edge technologies and harnesses our collective years of experience and battle-tested knowledge to craft a more robust, filmmaker-centric virtual production solution and engaging, immersive visual experiences.

Synapse VP is looking for a visionary Marketing Manager with a track record of driving success in the entertainment industry. This person will spearhead our brand, marketing, and growth initiatives. This role is instrumental in shaping our company’s market positioning in the Virtual Production space, leading the marketing strategies for our expanding studios, and propelling us to become the global authority on virtual production. If you are an ambitious marketer with 4+ years of industry experience, keep reading. 

Responsibilities:

Strategic Brand Development:

• Create and execute comprehensive brand strategies to elevate our company’s reputation and position in the market.
• Innovate marketing campaigns to increase brand awareness and forge a strong connection with our target audience.

Digital Marketing and Web Traffic

• Lead and collaborate with a team of social media and email marketing specialists to drive targeted traffic to our website and social channels.
• Oversee the implementation of digital marketing efforts, including SEO, SEM, social media, email marketing, and content marketing.

Client Acquisition and Retention:

• Identify and pursue new client acquisition opportunities to expand our customer base and global reach.
• Cultivate enduring relationships with existing clients to foster long-term partnerships and repeat business.

Revenue and Profitability Growth:

• Collaborate with the sales team to align marketing strategies with revenue goals and objectives.
• Monitor marketing performance metrics, driving continuous improvement in revenue and profitability.

High-Quality Marketing Materials:

• Create and collaborate with freelance content creators to ensure consistently high-quality marketing materials that align with our brand identity and values.
• Oversee content creation, graphic design, and multimedia production to support marketing initiatives.

Budget Management:

• Develop and manage marketing budgets effectively, optimizing resources for maximum impact.
• Data-driven decision-making to allocate funds for various marketing activities.

Collaboration and Team Management:

• Foster a collaborative environment by working closely with leadership, fellow team members, and contracting specialists to align marketing strategies with overall business objectives.

Market Research and Analysis:

• Conduct in-depth market research and competitor analysis to identify opportunities and stay ahead of industry trends.
• Utilize data-driven insights to inform marketing strategies and improve campaign performance.

Qualifications:

• 4+ years in a marketing/seo role, preferably in an entertainment or production company.
• Deep understanding of virtual production, the entertainment industry, or related fields is a significant advantage.
• Demonstrated success in developing and implementing marketing strategies that drive brand growth and revenue.
• Proficiency in digital marketing platforms, analytics tools, and CRM software, including Hubspot, Clearbit, Google Analytics, and social media posting ad and scheduling platforms. 
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with C-suite executives and team members.
• Creative mindset with a data-driven approach to decision-making.
• Strong leadership and team management abilities.
• Proficiency in content creation for both social media and email marketing. 

Benefits:

• Joining a fast-growing company at the forefront of virtual production technology.
• Opportunities for career growth and professional development.
• Competitive salary and performance-based incentives.
• Comprehensive benefits package, including health insurance, retirement plans, and more.

Join us on this exhilarating journey to becoming a global authority on virtual production. Apply now and be a key player in shaping the future of our brand and industry.

Synapse Virtual Production

A leading toy company is in search of an Associate Brand Manager to assist their design team in a 3 week project!

Job Details

ON-SITE – EL SEGUNDO, CA

HYBRID

PAY – $25-$29/HR

TEMP – DURATION : 3 WEEKS

Responsibilities:

• Collaborate closely with the graphic design team to brainstorm and suggest innovative and creative visuals for strategic marketing activities.
• Collaborate with the influencer team to supply necessary samples for influencers, assess influencer videos, and act as the brand lead for the social media team.
• Administer the Master Price List by inputting pricing information, ensuring its accuracy and completion.
• Organize the delivery of samples for marketing initiatives, such as influencer campaigns and photoshoots.
• Handle the processing of invoice payments for marketing activations and maintain a record of invoices per brand.
• Possess a comprehensive understanding of the product line and the ability to craft messaging and content.
• Maintain up-to-date brand sell sheets and presentations for the benefit of global sales teams.

Qualifications:

• A relevant academic qualification, including an undergraduate degree or equivalent professional experience, will be considered.
• 2+ years of experience in marketing or marketing-related function, ideally within a
• 2-3+ years of experience with kid-targeted category like toys, entertainment, food, sports, video games, or another type of Consumer Packaged Good product or brand.
• MUST BE ABLE TO WORK ON-SITE IN EL SEGUNDO, CALIFORNIA.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Syndicatebleu

We are currently looking for our:

Coordinator, Property & Client Services

What we offer

Reporting to the General Manager and supporting the Center Management Team, this is a full‐time role responsible for all center‐level administration, including but not limited to service contract and vendor administration, finance administration, and tenant administration and coordination. Coordination and execution of the on‐site Specialty Leasing and Brand Ventures program, and providing all customers including guests, retail partners, contractors, and internal cross‐functional teams with an exceptional service experience, while always maintaining compliance with company policies and procedures.

Scope

Contracts Administration (Service Contracts, Work Orders & General Expenditure)

• Maintains the Center Contract Log: logs new contracts, amendments and follows up with Facility Operations on expirations that require a new contract or renewal.
• Works in partnership with Facility Operations, drafts work orders and service contracts, checks and updates forecast expenditure balance.
• Monitors and manages compliance of center teams with the Contract Policy and Finance Authorization Matrix.
• Through Procore, supports the bidding process:
• Performs Know Your Partner/GAN Compliance checks.
• Notifies vendors of recommendations.
• Collects vendors’ Certificates of Insurance.
• Drafts contracts and issues to vendors for execution.
• Uploads vendor executed contracts and follows through internal approvals.
• Reconciles costs to process vendor payment.
• Creates and processes Change Orders.
• Attends weekly progress meetings with Facility Operations and follows through assigned actions.
• Supports Facility Operations in the preparation of work permits for center contract works (e.g. sprinkler drain‐ down) and furnishes contractors with relevant permits (through the Sine visitor management system for Flagships and manually for Regionals)

Finance Administration (Accounts Payable, Accounts Receivable and Other Finance Processes)

• Accounts Payable (CAM/center‐specific and CAPEX):
• Processes payables (PO/PA‐Invoices)
• Matches invoices to purchase orders/projects.
• Obtains necessary back‐up documentation.
• Routes invoices and follows up payments with corporate Accounts Payable and Fixed Assets.
• Monitors payable system for invoices on hold, coding errors etc. and troubleshoots with Facilities Director/General Manager.
• Accounts Receivable:
• Supports the General Manager, Operating Manager and AR Manager, as instructed.
• Responsible for uploading request and back‐up documentation into the Box file for the Portfolio Associate to action.
• Violations (OTH)
• Construction (CCH) Manual Billing
• Services Sold (SVS)
• Legal Manual Billing
• Receives manual checks and maintains the Check Log for recording and auditing receipt of manual checks. Arranges FedEx delivery of manual checks to the centralized lockbox.
• Specialty Leasing Percent Rent Billing:
• Obtains sales from Tenants in accordance with lease terms, follows‐up on any outstanding data to full completion and uploads data into Salesforce.
• Verifies Tenant billing on the monthly Rent Roll and issues to the General Manager for approval.
• Calculates percentage rent billing from sales data and creates/processes/sends manual bill.
• Month End/Quarter‐End/Year‐End Processes:
• Prepares a list of accruals and collates back‐up documentation. Verifies accruals in system and assists the General Manager with the forecast.
• Reconciles P‐card expenses, uploads receipts, and verifies payment.
• Centers with central Plant – prepares Central Plant Union (Engineers) payments:
• Calculates Union Dues/Annuity/Pension, creates invoice for overtime and bill‐back.
• Creates a check request for Dues/Annuity/Pension and submits into Nexus, routes to Accounts Payable.

Specialty Leasing & Brand Ventures Coordination of Center‐level Program

• Supports Specialty Leasing and Brand Ventures operations. Responsible for center‐level coordination and management of ALL temporary in‐line and common area mall activations, including Retail Merchandizing Units (RMUs), pop‐up in‐line stores, and kiosks.
• Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines.
• Monitors pipeline activity, distributing reports to center team, and plans the activation schedule.
• Arranges regular communications with center teams to align on activity (General Manager/Asst. General Manager/ Facility Operations.
• Arranges regular communications with the Specialty Leasing team to plan the schedule, align on Tenant requirements and troubleshoot issues.
• With support from Marketing, liaises with Tenants on retail and center operations, sales, and customer service, optimizing performance and income.
• Obtains permits from the local authority, where required, and supports Tenants with the same.
• Obtains Tenant Certificates of Insurance and uploads to Salesforce.
• Obtains Tenant signage proposals and internal approval from Retail Design Management, ensures the Tenant implements according to the approved specification.
• Coordinates the roll‐on roll‐off of units, issues instructions to Facility Operations and follows through to completion.
• Issues meter readings and utilities supplier information to Tenants (in‐line stores and kiosks only).
• Inventory management in partnership with Facility Operations:
• Communicates maintenance and repairs. Creates associated purchase orders/invoices and forecasts for expenditures.
• Checks Exiting Condition Reports are completed for all vacant, outgoing in‐line units and kiosks.
• Maintains an equipment and asset inventory schedule.
• Takes photos of activations, media, and space opportunities and uploads them to Salesforce as required.

General Coordination & Duties

• Sales Collection:
• Obtains sales from ALL permanent and temporary retailers in accordance with lease terms and uploads data into sales tracking system.
• Completes Sales Report sign‐off and issues to the General Manager for approval.
• Processes Open/Closed/What’s Happening Notices in accordance to policy.
• Uploads executed storage leases in the system.
• Processes mail – receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information.
• Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant.
• Coordinates URW Connect:
• Uploads URW communications from Management Team to Tenants.
• Responds to Tenant requests and communicates these to relevant team members for follow‐up.
• Processes Tenant requests for works and approves after hours work permits (checks insurance, reviews work in conjunction with Facility Operations).
• Attends weekly staff meeting and customer service (“Style” program) sessions.
• Attends required training classes and programs.
• Other duties, as assigned.

What we are looking for

• BA or BS degree or equivalent experience required.
• 2‐3 years’ prior experience in an administration role, working with cross‐functional teams.
• Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting.
• Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous.
• Ability to understand and interpret legal agreements.
• Ability to conform to policies and procedures and familiarity of working within a compliance framework.
• Ability to respect confidentiality and sensitivity of information.
• Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish.
• Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means.
• Ability to maintain composure in all scenarios.

Compensation

Non Exempt

$65,000 – $80,000 Annually

What is important to us

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.

Unibail-Rodamco-Westfield