NYC Casting Calls & Acting Auditions

Would you like to join a premier entertainment law firm in Manhattan where you can learn the business and grow your skills? If you answered yes, then please consider applying for the Assistant position at Davis Shapiro Lewit & Grabel, LLP.

WHO WE ARE:

Davis Shapiro Lewit & Grabel, LLP was initially established as a boutique transactional law firm representing premier talent in the entertainment industry. The firm further leveraged its reputational market-share and credibility to include representation of industry executives, concert promoters, independent labels, music publishers, major international brands, and entrepreneurs.

Currently, employees are participating in a hybrid work environment.

WHAT WE ARE LOOKING FOR:

We are seeking an Assistant to provide support to at least two attorneys in its Meatpacking District New York office. The Assistant will:

• Answer, screen, and route incoming phone calls.

• Provide routine assistance including electronic filing, drafting correspondence, formatting documents, time entry and invoicing.

• Organize meetings, appointments, calls, travel and maintain electronic calendars.

• Coordinate with clients for execution of documents, obtaining documents and other information.

• Cover for other Assistants and provide office support when needed.

THE IDEAL CANDIDATE will possess at least two years of relevant administrative experience. Previous experience in entertainment law is a huge plus. The candidate should also possess:

• Superior verbal and written communication skills.

• Excellent attention to detail.

• Top notch interpersonal skills and a high degree of tact.

• Superior organizational and time management skills.

• The ability to work and thrive in a team environment.

• Proficiency in MS Office including Word, Excel, Outlook.

• Mac proficiency and the ability to learn new programs quickly.

WHAT WE OFFER:

Salary up to $45,000/year commensurate with relevant experience, potential for year end bonus, comprehensive medical and dental plans, 401(k) with company match and paid time off including 10 paid holidays per year.

Thank you for considering joining the team at Davis, Shapiro, Lewit and Grabel!

Davis Shapiro Lewit & Grabel, LLP

Our client is a reputable communications firm in Manhattan and they are looking for a Personal Assistant to support their CEO. This role will work hybrid out of their midtown office.

Principal Responsibilities:

• Manage complex and ever-changing calendars for executive(s) and family members
• Own the design and coordination of private events, including liaising with vendors and handling vendor-related proposals, menus and other event-related matters for the home
• Responsible for researching and updating lists of vendors including caterers, florists, entertainment, décor, gift ideas, restaurants and venues
• Plan/coordinate travel, including domestic and international, and create travel itineraries
• Coordinate schedules with drivers and/or family members
• Responsible for purchasing/coordination of gifts and planning annual events

Requirements:

• 4+ years of personal assistant experience, ideally supporting a CEO/founder
• Bachelors Degree preferred
• Strong communication skills

The annual base salary range is $80k to $100k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Atlas Search

About Gelfand, Rennert & Feldman

Founded in 1967, Gelfand, Rennert & Feldman (“GRF”) is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking a Senior Administrative Assistant to join our team of dedicated professionals.

Location: This position is fully in-office out of White Plains (NY).

Overview of Role: The primary responsibility of this role is to assist with a variety of administrative tasks to support the operations of their office and assigned partners, including calendaring, expenses and billing.

Responsibilities:

• Manage day to day schedule and commitments of remote and/or in-office Executive(s)
• Provide support for pick-ups, drop-offs, and deliveries
• Maintain filing systems and other general office duties
• Screen calls; establish oneself as point of contact with employees as well as business network
• Keep calendar, schedule meetings, and make travel arrangements
• Assist with monthly client billing, timesheets, expense reports
• Special projects and events as needed
• Assisting with tax correspondence
• Assist with coverage for Executive Assistants, Administrative Assistants and Receptionist, as needed
• Perform other administrative support functions and duties as assigned

A successful candidate will possess the following qualifications:

• High School Diploma or GED equivalent is required
• 2+ years of similar experience in a fully in-office capacity
• Strong computer skills and proficiency in Microsoft Office, especially Excel, Word and Outlook
• Excellent written and verbal communication skills
• Self-starter with ability to organize own work and meet deadlines while managing and prioritizing multiple tasks

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Up to 12 paid holidays per year
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus
• Commuter benefits
• Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location, the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $60,000 to $70,000 per year.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

Gelfand, Rennert & Feldman, LLC

We’re looking for a full-time assistant project manager to join our team in New York City.

The Lab is the newest division at Theatre Projects. It exists in the space between concept and execution, delivering dynamic solutions to clients working in fine art, public art, themed environments, location-based entertainment, architectural features and attractions, exhibits/museums, immersive experiences, public arts comprehensive plans, and more.

Team members perform across project type, materiality, process, and place to generate original ideas that support original challenges. This can look like strategic planning, design engineering, technical direction, project management, fabrication and resourcing, implementation and long-term support, and anything in between.

Projects and ideas at the Lab, are moving fast. To keep up, we are looking for an assistant project manager eager to dive in and help build systems, templates, and documentation quickly. Interested? Read on.

Responsibilities of the role

To give a sense of the big-picture:

• This is a full-time, NYC-office-based position with work from home options available for New York locals.
• Start date would be as soon as possible.
• Salary is $75,000-$90,000 with great benefits.
• You’re more senior than this salary? That’s fine, let’s talk.

And the work itself?

• Every project is a prototype; as such, we’re looking for creative solution-finders and expansive thinkers.
• You will work alongside the Lab’s division head, coordinating all current and upcoming projects.
• You will support on project scheduling and general management.
• Additionally, you will be asked to generate new systems, templates, and documentation for this emerging division.
• The nature of this work is flexible and new, and the position will continually evolve.

About you

The ideal candidate would hold 3 to 7 years of experience in the below positions and industries (at least one from each of the following two sections):

Position

• Project manager
• Assistant project manager
• Event producer
• Assistant event producer
• Event manager

Industry

• Scenic fabrication
• Themed entertainment
• Experiential marketing
• Large-scale & public art (not gallery or museum experience, unless it fits this bill)
• Location-based entertainment
• Performance art

Ideal candidates are also:

• Quick
• Accurate
• Detailed to a fault
• Always looking ahead for avoidable problems
• Awesome to work with

And finally, we’re looking for someone with experience in AutoCAD or Rhino, and would love to find someone with Inventor or SolidWorks know-how as well.

What we offer

This is a consultant-level position. The annual salary range for this role is $75,000-$90,000, depending on your level of experience. In addition, we offer excellent benefits including health, dental, and vision coverage, 401(k) with match, and more.

For the right senior person with the right experience, we would be open to exploring a higher level of starting salary.

If you’re interested in this position, please DO NOT simply use the Easy Apply feature here. Instead, email your PDF cover letter and resume to jobs AT theatreprojects DOT com and put “NY Lab assistant project manager search” in your subject line.

Theatre Projects

We are seeking a visionary and strategic Director of IT (USA) to lead our technology initiatives. The Director of IT will be responsible for driving technology transformation, ERP exploitation, leveraging data insights, and ensuring efficient IT services for our US business in line with our global strategy. This role will report operationally to the VP of DO & CO US and functionally to the Group Head of Technology.

In case you don’t know who we are:

We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, DO&CO offers gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

Responsibilities:

• Take accountability for all US-based IT services, ensuring efficient delivery and alignment with global IT services.
• Act as the key liaison between the business and IT, understanding and prioritizing needs and requirements.
• Collaborate with leadership to design and implement the US IT strategic direction, aligned with global standards and industry best practices.
• Develop and maintain strong relationships with key stakeholders, leading engagement with senior business stakeholders.
• Manage the US IT budget and spend, aligning costs with IT strategy, initiatives, and budget baselines.
• Drive the integration of IT planning into the country business planning cycles, providing guidance on leveraging technology for optimal business outcomes.
• Champion the use of data within the business, driving value and awareness of data as a strategic asset.
• Establish and maintain effective working relationships with the Global IT team, ensuring alignment and collaboration.
• Develop, maintain, and provide leadership to the US IT team, ensuring appropriate resourcing and talent management.
• Manage IT Total Cost of Ownership (TCO), ensuring vendors deliver to business expectations and agreed SLAs.
• Establish regular reviews and governance to support business collaboration and effective communication.
• Lead local IT/Operational meetings, ensuring proactive reporting of IT data and statistics.

Qualifications and Requirements:

• Bachelor’s degree in IT/Technology or a relevant business-related field.
• Proven experience in a leadership role, driving IT transformation and delivering strategic outcomes in ERP and high-volume, customer responsive operational environments.
• Strong management skills, including cost-benefit analysis, decision-making, negotiation, and financial analysis.
• Technical fluency with a keen interest in emerging IT technology.
• Extensive knowledge of key business applications, such as MS Dynamics, SCM, WHM, SaaS, and Cloud.
• Comprehensive understanding of IT strategies, standards, policies, and structures in a global context
• Exceptional relationship-building and communication skills with stakeholders at all levels.
• Strong problem-solving abilities and abilities to drive results in a global, matrix/team environment.
• Ability to build strong relationships with business stakeholders, including executive officers and senior leaders.
• Proactive mindset with high levels of energy, tenacity, and enthusiasm to deliver results.
• Excellent planning and organizing abilities, with the ability to meet deadlines and deliver according to plan.
• Demonstrates integrity, teamwork, respect, and professionalism.
• Strong system aptitude and affinity with technology.
• Excellent command of written and verbal business English (and additional language requirements as applicable).

What we offer:

• Comprehensive health care, 401K, and medical, dental, and vision coverage.
• Free Parking: Convenient and hassle-free parking.
• On-site Cafeteria: Enjoy hot and healthy meals at our free on-site cafeteria.
• Engaging Work Environment: A welcoming workplace with fun colleagues and exciting events.
• Valuing Innovation: An environment that encourages new ideas and embraces innovation.
• Career Development Opportunities: Genuine opportunities for growth, both nationally and internationally.
• Leading the Gourmet Entertainment Market: Representing innovation in the luxury global gourmet entertainment industry.

Diversity & Inclusion statement

We want everyone to feel welcome, respected and we are committed to providing the best space, experience, and workplace for our teams – no matter what race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status and all the other fascinating characteristics that make us different and makes you. That’s what makes our team so special.

DO & CO AG

WHO WE ARE

Direct Agents is an independent, award-winning and future-focused performance marketing agency rooted in AI + Strategic Innovation

CLIENTS WE’VE WORKED WITH INCLUDE

Marvel, Belkin, Linksys, NBA, NYSE, Hubble, CW, Morgan Stanley, and more

WHAT SETS US APART

With a track record of excellence and recognition, we are dedicated to fostering an environment where professionals can excel and evolve. Join our team of innovative thinkers and help shape the future of digital marketing.

Fast Tracked Professional Growth

2x speed for individual learning and career development

Minority Owned and Diverse

We are proud to be certified as a Minority Owned business by the National Supplier Diversity Council. We thrive on growth and diversity. We are one of the few agencies to be 48% BIPOC across the agency and 38% of senior leadership. We are also proud to be 62% Female, 42% of senior leadership.

WHY DIRECT AGENTS

We believe that personal success comes from the hard work that you put in. We skip the politics and bureaucracy and empower you to directly impact the speed of your growth. Some of the opportunities you’ll have to thrive as a thought leader include:

• Small group mentorship and real face time with executive leaders
• Access to internal and external trainings and conferences across technical skills, professional growth, and leadership and management
• Strategic roundtable discussions
• Marketing certifications (Google, Facebook, Amazon, etc.)
• Inclusion in marketing initiatives including our blog posts, podcasts, videos and more
• Speaking opportunities across publications like Media Post, Digiday and more
• Award submissions opportunities (team and individual)
• Access to participate in our ERG’s to help reinforce community within the agency.

WAYS YOU’LL MAKE AN IMPACT:

As a Senior Paid Social and Programmatic Manager at Direct Agents, you will be a key driver in orchestrating the planning, executing, and optimizing of paid advertising campaigns on various platforms to meet client objectives. Your ability to closely analyze campaign performance metrics and your strategic acumen will be key in contributing to our agency’s ongoing success.

RESPONSIBILITIES:

Campaign Management:

• Assume responsibility for optimizing the performance of paid media campaigns across various clients and industry verticals, including e-commerce, entertainment, and mobile apps. This includes Paid Social, Amazon (AMS/DSP), Programmatic, and Paid Search campaigns.
• Employ a data-driven approach to continuously analyze and optimize campaigns. This includes evaluating conversion rates, keyword bids, impression shares, seasonal and geographical trends, search queries, keyword and ad copy research, landing page performance, conversion funnel efficiency, quality score improvement, competitive analysis, and distribution channel optimization, all aimed at achieving the highest possible ROI for clients.
• Work closely with cross-channel teams to devise omnichannel strategies that enhance campaign performance and maximize client success.

Research & Strategy

• Conduct in-depth research to gain a deep understanding of clients’ business models, products/services, industry verticals, and competitive landscape. Utilize this knowledge to develop and execute campaigns that drive tangible business profitability and sustainable growth.
• Collaborate with the Client Strategy team to align with client goals, address their specific needs, and develop effective media strategies that deliver measurable results.
• Provide valuable insights and guidance during campaign planning, defining the success criteria and recommending optimal utilization of various media channels.

Client Engagement:

• Engage in regular client communication by participating in weekly calls, sharing meaningful insights, and providing updates on campaign progress.
• Collaborate with the business development team to conduct audits and contribute to the development of customized pitches tailored to client needs.
• Foster and cultivate relationships with key vendors and media partners, staying at the forefront of emerging technologies and trends to identify new growth opportunities for clients.

Team Collaboration

• Collaborate closely with a seasoned and supportive team, leveraging their expertise to enhance your skills.

YOUR BACKGROUND:

• 2-4 years of experience in managing biddable paid media campaigns, preferably within an agency setting.
• Proficiency in at least one biddable channel (social, search, programmatic, or Amazon) with a genuine interest in expanding knowledge across various marketing channels.
• Strong data analysis skills, including the ability to work with raw data and identify trends.
• Proficient in Microsoft Excel.
• Demonstrated entrepreneurial mindset, a strong work ethic, and a track record of taking initiative.
• A holistic perspective on marketing strategies while being hands-on and adaptable to tackle tasks as needed.
• Exceptional analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Outstanding time management, attention to detail, and organizational capabilities.
• An in-depth understanding of customer acquisition and direct response online marketing is a plus.

OUR AWARD WINNING PEOPLE FIRST CULTURE

6x Winner of Crain’s Best Places to Work (2018 – 2023)

Most Dedicated to Employee Growth finalist in Digiday’s Work Life Awards

At Direct Agents, hybrid is about:

• Human connection and establishing strong working relationships
• Fostering a tailored approach for team members’ rapid growth
• Making space for camaraderie and just for fun moments
• Prioritizing mental health & overall wellness
• Hybrid work schedule of 3 days in-office
• 2 weeks of WFA (Work from Anywhere)

ESSENTIALS & PERKS:

• A competitive salary range of $75,000 – $90,000 with reviews based on performance
• Regular performance reviews occur at 1, 3, 6, 11 month marks during onboarding and biannually after that.
• Health, dental, vision, and mental health benefits including access to providers like:
• One Medical, Talkspace, KindBody, and Health Advocate
• Paid Time Off, Birthdays, Volunteering Time
• PTO ranges from 15 – 24 days/year with additional days allocated for sick time
• A newly built and sun drenched penthouse office with incredible views over Flatiron
• Our ‘Acceleration Hub’ is our new NYC HQ located on 5th Ave in the heart of the Flatiron District
• Help getting here including access to commuter benefits and annual memberships to Citibike
• Happy Hours and our premier annual events including ‘Field Day’ and our annual themed Holiday party extravaganza
• A new MacBook Pro laptop for ease of work in office or remotely
• Dog friendly office!
• An inspiring atmosphere with supportive colleagues and innovative projects
• Future career development opportunities with internal and external opportunities for professional growth and networking
• Epic regular team building and celebrations
• An unwavering belief that we can build, create and grow together!

If you’re looking for a new role with space to directly influence the business and company culture, apply today!

COME AS YOU ARE

We think of our organization as a tight-knit team built on a foundation of respect. Your gender, your skin color, who you love, or who your big shot uncle is doesn’t make a difference here. Direct Agents is a progressive and open-minded meritocracy. If you’re smart and good at what you do, come as you are.

We are proud to be an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Direct Agents makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Direct Agents

What You’ll Do:

We are looking for a Director, Communications with a primary focus on the sports industry. As the Director, Communications, you will play a crucial role in shaping and executing our communication strategy for the rapidly growing sports business division. The ideal candidate will be a dynamic and forward-thinking communications professional, deeply passionate about the sports industry.

• Develop and execute WME’s corporate communication strategy specifically tailored to the sports industry, encompassing all communication mediums.
• Create compelling narratives for WME, its divisions, agents, and executives through strategic media placements across various media outlets with a primary emphasis on the sports sector.
• Craft press releases, pitches, and other PR materials in support of sports division agents, executives, and clients.
• ·Collaborate with divisions to design executive communications programs, including media training, talking points, and thought-leader conference strategies aligned with the larger company-wide communication goals.
• Provide support for crisis management communications, assisting leaders in navigating high-intensity and reputation-impacting challenges.
• Address internal communication needs across WME’s divisions and offices, including offering guidance to senior executives, extensive liaison with internal stakeholders, and managing internal initiatives across different time zones.
• Cultivate and maintain strong relationships within the sports and entertainment industry, identifying external partnerships or programs that align with WME’s communication objectives.
• Extend your network to contribute to the agency and its clients’ success in sports awards campaigns.

You Have These:

• 5+ years of senior-level experience in a communications role.
• A background in the sports industry is a prerequisite, with experience in the entertainment industry being highly desirable.
• An established reputation and strong relationships within the sports business, including trade media and entertainment contacts at top-tier publications (Sports Business Journal, etc.), newspapers, magazines, and digital outlets.
• Proven experience in crisis management.
• Demonstrated success in securing high-impact media placements in a broad range of media outlets, including sports and entertainment trades and domestic and international business press.
• Exceptional writing and storytelling skills.
• Extensive experience in corporate communications, with the ability to drive media placements for individual agents, executives, and the agency.

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Endeavor

Brigade is a growing full-service Digital Marketing and PR agency providing a wide range of services to entertainment industry clients. We work closely with an impressive list of top-tier companies including Universal, Netflix, Warner Brothers, Amazon, Focus Features, Hulu, Lionsgate, United Artists, and Disney just to list a few. Our focus is on marketing for motion pictures and television.  

To put it mildly, we love our work. Our culture is driven by a unique blend of creative and passionate people who thrive on pushing ourselves to take our work to the next level. The people who really fit in here are hands-on, ego-less and talented individuals who don’t mind rolling up their sleeves and chipping in wherever work needs to be done. The work we do is innovative, fun, and creative.

The Digital Publicity Coordinator is responsible for assisting the Publicists on the Digital Publicity team in the execution of their campaigns. This demands exceptional organization, proactive problem solving, and attention to detail.

You’ll work on:

• Daily breaks and clippings – pulling quality screen grabs from sites featuring campaign coverage

• Assisting with talent appearances/press functions

• Media research for blogger/targeted site outreach

• Researching and updating press lists

• Pitching editorial features, content exclusives, press days, talent interviews, festival coverage, etc.

• Establishing and securing various promotional partnerships depending upon campaign and title

• Maintaining stellar press and client relations

• Sweeping sites and blogs for pickup

• Putting together link documents for campaign wrap reports

• Promotional Prizing fulfillment

• Media research, pulling data organically from websites (contact info, site demographics, etc.)

• Attend local events and premiers

We’re looking for the following skills:

• 1+ year working in a digital or publicity environment, preferably Digital Publicity

• Strong interpersonal skills and ability to work in high-pressure situations

• Outstanding organizational skills and attention to detail

• Exceptional verbal and written communication skills

• Ability to multi-task and manage multiple deadlines

• Solutions-oriented attitude and ability to work in a fast-paced environment

• Fluent in using Google Workspace, PowerPoint/Keynote, Word, Excel

   

• Familiarity with the media and entertainment blogosphere

• A keen sense of online editorial outlets, editors and bloggers – including presence, following and influence within the social media space

• Ability to work nights/weekends as needed

• Administrative experience is a plus

Brigade offers a comprehensive benefits package including health, dental, vision, and a generous paid time off package.  Compensation $40,000-$45,000 plus overtime.

Brigade Marketing is an Equal Opportunity Employer. Brigade does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other status protected under federal, state, or local law.”  All employment is decided on the basis of qualifications, merit, and business need.  We believe a diverse and inclusive environment makes us stronger, together. 

Brigade

Engage Partners is actively seeking a dynamic full-time Senior Coordinator for Marketing Events. This role involves spearheading, managing, and executing client-facing and internal events to bolster our clients firm business development goals.

RESPONSIBILITIES:

• Collaborate with partners, practice managers, and the Events Team to conceptualize and plan client events.
• Utilize marketing platforms (Vuture, InterAction, On24) for event invitations in various formats (in-person, virtual, hybrid).
• Research, negotiate, and contract venues, entertainment, and vendors/suppliers.
• Project manage event logistics, including timelines, budgets, menu, décor, entertainment, transportation, and staff coordination.
• Oversee the entire event lifecycle, from planning to post-event follow-up, including invoicing, attendance tracking, and feedback analysis.
• Organize events in collaboration with sponsorships and external organizations.
• Manage virtual webcasts and conferences, coordinating technical aspects and CLE requirements.
• Collaborate with the firm’s Conference Center for logistics coordination.
• Ensure vendors’ contracts and payments align with firm standards.
• Uphold the firm’s core values and consistently represent them.

ADDITIONAL RESPONSIBILITIES:

• Provide support to Event team colleagues as needed.

QUALIFICATIONS:

• Bachelor’s degree and 3-5 years of experience in a professional setting or services firm.
• Must be available to work overtime, evenings, and some weekends.
• Strong written and verbal communication skills for confidential and diplomatic communication.
• Ability to lead and work independently, meet deadlines, and perform well under pressure.
• Detail-oriented, self-starter, outstanding project management skills, and a team player.

PREFERRED REQUIREMENTS:

• Event experience in New York or other major cities; knowledgeable about venues and vendors.
• Familiarity with databases and platforms; Zoom and M.S. Office required—Vuture, On24, and InterAction preferred.

If this resonates with your skills and experiences, we encourage you to submit your application for consideration.

sharon@engagestaff.com

Engage Partners Inc.

SENIOR COORDINATOR, MARKETING EVENTS

Marketing Department

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost-efficiently. We believe in hiring talented and dedicated individuals as members of our administrative and professional community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a Senior Marketing Events Coordinator to become an integral part of the Marketing Department. The Senior Marketing Events Coordinator will lead, project manage and execute client-facing and internal events supporting the firm’s business development goals and initiatives. This includes high-touch and high-profile client development events and activities, webcasts and seminars, key internal firm events and special partner projects.

RESPONSIBILITIES include but are not limited to:

• Work closely with partners, practice managers, business development colleagues and the Events Team to conceptualize and pitch ideas, venues and entertainment for client events.
• Fluently use our marketing platforms (Vuture, InterAction, On24) to create and send save-the-dates/invitations and correspondence for social and content-facing events in person, virtually, or hybrid.
• Responsible for researching, sourcing, negotiating and contracting venues, entertainment and vendors/suppliers.
• Project manage by developing and communicating timelines, budgets and event details for live events such as the menu, décor, entertainment, photography, videography, ticketing, gifting, transportation/car service, security, arranging special accommodations and hiring staff and outside consultants.
• Oversee the lifecycle of events from start to finish, handle all logistics for virtual and live events, including on-site event management, scheduling and running tech rehearsals, and post-event follow-up, including all invoicing/payments, preparing estimated budgets and final cost reports, tracking attendance, drafting follow-up correspondence, logging activities and tracking client and lawyer feedback.
• Organize events in conjunction with sponsorships and outside organizations (i.e., International Bar Association (IBA), American Bar Association(ABA), International Council of Commercial Arbitration(ICCA), Securities Industry and Financial Markets Association (SIFMA), etc.
• Manage virtual webcasts and conferences, including coordinating with virtual producers; creating and sending invitations and email communications; scheduling and running the technical rehearsal and live event, confirmations and post-event follow-up; and coordinating Continuing Legal Education (CLE) letters and certificates with our CLE Specialist.
• Work closely with the firm’s in-house Conference Center to coordinate logistics for virtual and on-site events.
• Coordinate with Accounting and the General Counsel’s Office to ensure all vendors/suppliers’ contracts and payments are managed appropriately and the firm receives the best level of service.
• Represent the firm and its core values at all times.

Additional Responsibilities

• Provide support to Event team colleagues as necessary.
• Oversee Events support administrative staff who assist with large-scale events and virtual events.
• Be creative and stay up to date on new venues, vendors, event trends, locations and resources.
• Understand the firm’s market offerings, practice areas and target business market.
• When needed, partner and provide oversight to outside event consultants handling events for the firm.

REQUIREMENTS:

• Bachelor’s degree and 3−5 years of experience in a professional setting or services firm.
• Must be available to work overtime, evenings and some weekends.
• Strong written and verbal communication skills to confidentially and diplomatically communicate with lawyers, senior management, clients and colleagues.
• Ability to lead and work independently, meet deadlines and perform well under pressure.
• Detail-oriented, a self-starter, outstanding project management skills and a team player.

PREFFERRED Requirements:

• Event experience in New York or other major cities; knowledgeable of venues and vendors.
• Familiarity with databases and platforms; Zoom and M.S. Office are required—Vuture, On24 and InterAction preferred.

TO APPLY

A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted.

Send required materials to:

Human Resources

tkyarborough@debevoise.com

212.909.7388 (TTY only)

Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.

Debevoise & Plimpton