Music Video Casting Calls and Auditions

Come work in the entertainment industry!

Location – Santa Monica, In Person

Contract Length – 2 months

Pay – 25/hour

Duties:

• Receive and screen incoming calls

• Update and maintain calendars

• Coordinate travel – provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar • Organizing and submitting managers expenses

• Manage and oversee department quarterly budgets including process invoices and set up vendors

Connect artist phone interviews

• Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations

• Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork

• Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule

• Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage

• Update Republic media contact lists

• Compiling and oversee guest lists for shows and events

• Pitch regional media for artists on tour if/when instructed to

Skills: – Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management – Ability to interact comfortably and effectively with external partners – Strong administrative, organizational and creative skills – Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential – Ability to work under high pressure and speed – Great social and interpersonal skills – Ability to keep information highly confidential – Must be flexible and able to multi-task – Passion for pop culture and entertainment knowledge is critical – 1-2 years of marketing and/or administrative experience. – Experience supporting more than one senior executive is preferred.

24 Seven Talent

Innovative and renowned creative firm seeks an experienced Executive Assistant to provide exceptional right-hand support to a C-Suite executive.

Location: Los Angeles, CA

Compensation: $150k-$170k, DOE

Responsibilities: Managing extensive calendars, scheduling meetings across time zones, maintaining high-level email and phone correspondence, arranging high-volume private travel (including domestic and international logistics), generating expense reports, creating and distributing meeting materials, regularly interfacing with high-profile clients and business contacts, and providing personal assistance as needed.

Please note: this is a 24/7, on-call position based out of the Los Angeles office 5 days a week.

Perks: Generous base salary, strong benefits package, an inspiring team of colleagues, and endless opportunities to work with incredible leaders within the creative industry.

Qualifications: Prior experience supporting a C-level executive within the entertainment or music industries. Superb communication skills, exceptional attention to detail, top-tier multitasking abilities, and a commitment to the utmost confidentiality will be crucial for success.

Apply today if interested and qualified. No calls, please.

Administrative Recruiting Firm

A successful entertainment management company that was founded 12 years ago is looking for an Executive Assistant to support the Founder. The role is in office with some flexibility to work remotely when the Founder is traveling. Experience working in a creative industry a big plus. The office has a 15 employees and a casual vibe. Dogs come to the office and the dress code is casual

About the Job:

¨ Review potential clients and opportunities and make recommendations

¨ Interact with clients

¨ Be the point of contact with artist’s managers

¨ Review contracts

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Maintain an ever-changing calendar

¨ Schedule internal and external meetings

¨ Coordinate complex travel arrangements including flights, visas/passports, cars, hotels, and other reservations

¨ Vet and prioritize the Founder’s emails and respond on his behalf

¨ Put systems in place

¨ Process expense reports

About You:

¨ Minimum of 5 years of experience in a related support position

¨ BA/BS from a college or university a plus

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Experience working in a creative industry a big plus.

¨ Interest in and knowledge of the music scene a plus

¨ Dynamic and proactive comfortable in a fast-paced environment.

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Hours 10-6

C-SUITE ASSISTANTS

Music Theatre International (MTI) is seeking a highly organized and detail-oriented executive assistant to support the daily operations of the President/CEO. The EA will be responsible for providing support to the CEO as well as working interdepartmentally. The candidate must be a proactive self-starter with good people skills and a can-do attitude. The ideal candidate is proactive, efficient, positive, discreet, creative, professional, and extremely resourceful.

Responsibilities include:

• Work directly with the President/CEO to support all aspects of his daily work responsibilities and long-term projects. 
• Manage the President/CEO’s calendar, and organize, prioritize and summarize incoming matters of attention.
• Draft, revise and send correspondence on behalf of the President/CEO.
• Serve as a primary point of contact and liaison between the President/CEO and MTI staff, authors, rightsholders, agents, industry executives, vendors, customers, and the public.
• Anticipate and prepare documents, agendas, reports, and presentations for meetings, conferences, and other events.
• Attend meetings and take minutes for distribution and follow-up.
• Handle a variety of administrative duties including preparing decks, updating contact lists, managing expense reports, arranging travel, filing, proofing,and more.
• Work interdepartmentally on a variety of additional projects, including scouting, acquiring, and launching new shows.
• Partner with the Executive Assistant to the COO/Director of Education & Development on special projects and to provide coverage for vacations and PTO. Assist other departments and executives as needed.
• Perform occasional personal requests as needed.

Qualifications

• Bachelor’s Degree.
• 3+ years of experience as an EA assistant or in a similar capacity.
• Musical Theatre and entertainment industry knowledge and interest.
• Outstanding written and verbal communication skills, including exceptional proof-reading skills and attention to detail.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong time management, organization and project management skills.
• Excellent interpersonal and presentational skills with ability to effectively manage up.
• A “no task is too big or too small” mentality.
• Expertise with Microsoft Office Suite and Adobe Acrobat with a proven ability to adapt to new technologies.  

This is a full-time, in-house, New York City-based position. The job offers a competitive salary in the $65k – $80k range as well as a 401k and benefits. If interested, please email your resume to [email protected] with the subject line MTI EA and your name.

Music Theatre International MThI

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing. Recognized as a leader in the real estate industry, TSC has won Developer of the Year awarded by The Greater Houston Builder Association and ranked as a Top Workplace for four consecutive years.

ESSENTIAL JOB RESPONSIBILITIES:

• Maintains senior leaders’ calendars in Outlook by coordinating and scheduling meetings, conferences, teleconferences, and some travel
• Develops and administers tracking systems for executive’s and departmental use
• Welcomes guests and customers by greeting them in person or on the telephone
• Among other documents, prepares agendas, notices, and minutes for meetings and internal use
• Uploads and maintains documents in a clear and organized fashion into an authorized online document management system
• Maximizes executive’s efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information
• Coordinates complex and detailed individual and group travel plans and itineraries.
• Compiles documents for travel-related meetings; maintains “on call” status during such travel
• Coordinates with multiple internal and external parties to plan meetings and maintain partnership relationships
• Prepares expense reports which may include reconciliation of company credit card statements
• Maintains customer confidence and protects operations by keeping information confidential
• Responds to routine external correspondence independently
• Screens incoming calls and correspondence and responds independently when possible
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Ensures availability and operation of technology tools including conference audio/video equipment and video conferencing applications
• Responds to emails and calls outside of normal business hours when necessary,while exhibiting sensitivity to both internal and external relationships
• Attends business meetings as needed
• Researching and analyzing relevant industry topics and trends and preparing ad hoc summary reports in order to help the CEO stay informed
• Reviewing and proof-reading contracts under negotiation and aid in the due diligence process
• Interacting with various institutions related to both business and personal financial needs
• Preparing correspondence, maintaining corporate and personal files, and other duties as assigned
• Performs other projects and related duties as assigned

EXPERIENCE & SKILLS:

• Five or more years of Administrative Assistant (or similar position) experience
• Advanced proficiency in software, including but not limited to: Excel, Word, PowerPoint, Outlook, and Adobe Acrobat Professional
• Excellent organizational and time management skills with a proven ability to meet deadlines
• Excellent written and verbal communication skills
• Professional manner and a strong ethical code
• Ability to multitask and remain motivated and positive
• Commitment to working efficiently and accurately
• Ability to build positive working relationships with team members
• Ability to interface with all levels of leadership, employees and external customers/vendors
• Ability to share best practices regarding key functions of the job i.e. organizational tools, computer skills

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone’s diverse experiences to maximize our organization’s talent and capabilities.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.

Signorelli Company

An international trading company is seeking a Bilingual Japanese/English Sr. Administrative Assistant to join their team in Santa Clara, CA. This position is responsible for providing administrative and operational support to the GM. A bachelor’s degree, 2-3 years of executive or senior administrative experience, experience with internally handling MS Calendar and Teams Calendar, and the ability to speak, read, and write Japanese are required. This is a full-time, non-exempt, hybrid position (3 days in office) with excellent benefits and 401k.

Bilingual Japanese/English Sr. Administrative Assistant Duties:

• Managing full Outlook company calendar (MS Calendar and Teams Calendar)
• Communicating with top executives from HQ (both English/Japanese)
• Supporting external established professional networks
• Creating and updating presentation materials (external & internal facing presentations, press releases, etc.)
• Processing Outgoing mail (USPS/FEDEX)
• Collect and distribute Incoming mail
• Answer incoming calls to General office phone
• Processing expense reports as requested
• Prepare office related expense payment for submission to HQ – data entry
• Update routine reports (i.e. quarterly guarantee status) and submit to HQ
• A/P & A/R for all intercompany related bills/invoices
• Coordinating all Investment Committee sessions
• Completing monthly reports
• Set up Video Conferences meetings with internal and external parties
• Assisting with IT related problems with Conference rooms, etc. coordinate with HQ.
• Travel arrangements
• Make arrangements for all meetings, dinners, etc. as requested
• Planning and hosting various office events (dinners, etc) as needed (evenings required)
• General office/facility maintenance – keeping conference rooms in order, keeping kitchen and office supplies stocked
• Assisting in Monday All-Hands meetings co-ordination
• Creating and updating all inter-company service agreements
• Support rotational staff onboarding and relocation and other HR related administration

Bilingual Japanese/English Sr. Administrative Assistant Skills:

• Fluent in both written and verbal Japanese and English (required)
• 2-3 years of executive or senior administrative experience (required)
• Must have experience internally handling MS Calendar and Teams Calendar
• Advanced software skills (MS office suite, general software knowledge)

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

———————————————————————————————–

Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for almost 20 years. We have offices in Los Angeles, Chicago, Atlanta, Texas, New Jersey and Canada. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas industries. With the recent expansion to California and the NYC/NJ area, our coastal offices have started working with clients in the Banking, Finance, and Entertainment Industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.

Please visit our website at www.activ8usjp.com >>> Click “Job Seekers” to see more jobs and register online!!!

Activ8 Recruitment & Solutions

Business Overview:

BNP Paribas’ Global Markets & Banking business offers a broad range of products and services in the global interest rate, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organizations.

Global Markets & Banking Americas has undertaken an initiative to increase the efficiency of its Front Office staff by reorganizing their administrative professionals and expanding their mandate. To create a strong administrative support model while providing increased levels of service to all Front Office staff, we’ve pooled our administrative staff to create a unified Platform Services Team (“PST”).

PST has two mandates: (i) office and administrative support for all Global Markets & Banking Americas Front Office staff; and (ii) management FO employee experience tasks related to new hire onboarding, internal transfers and separations. This work includes user access management and oversight of the related end-to-end process improvements.

Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management.

The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff.

Responsibilities:

· Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.

· Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).

· Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.

· Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.

· Excellent Communications skills required – both written and verbal.

· Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.

· Domestic and International Travel

· Process of heavy expense claims.

· Coordinate MS Teams/Webex (Video and/or audio) meetings and perform operator assist functionality.

· Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.

· Managing logistics for visitors

· Management of incoming and outgoing phone calls

· Maintain current e-mail distribution lists in Outlook

· Modification and distribution of departmental reports.

· Meeting minutes for high-level financial meetings.

· Heavy invoice processing and external client on-boarding coordination.

· Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.

· Prepare reports using Excel.

· Strong knowledge of PowerPoint presentation development and editing for client meetings.

· An Administrative Assistant will make use of several application systems including:

· ivalua – Supplies and IT Procurement.

· My IT / SailPoint – Request management tool for IT application security activities.

· Concur – Travel scheduling and expense reporting.

· Tom Net and Clock Net – Staff attendance and work hours tracking.

· UPS – Express mail labeling and postage.

· Microsoft Outlook

· Microsoft Office Suite with a strong focus on Excel and report management.

· Tableau

· Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.

Qualifications –

Minimum Required Qualifications:

• Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
• Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
• Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.

· Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.

· Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.

· Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player.

Preferred Qualifications:

· Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.

· Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

The expected starting salary range for this position in Chesterbrook, PA is between $65,000 and $74,000 annually plus over time and corporate bonus. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

The bank employs nearly 6,000 people and has a presence in the country since the late 1800s in major cities including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver and Washington, DC.

As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose – to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential.

BNP Paribas. The Bank for a Changing World – https://usa.bnpparibas/en/homepage/join-us/our-opportunities/

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas

Executive Assistant

Charlotte, NC

Overview

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

Job Description

This position is a full-time, in-person, role in our Charlotte office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals on various teams as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions & Day-to-Day Responsibilities

• Provide executive administrative support to deal team including multiple senior-level deal professionals.
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client entertainment, gifts & events.
• Liaise and support internal and external clients while maintain confidentiality.
• Support the transaction process by managing Eastdil Secured’s proprietary database, assist with deal marketing process including but not limited to data management, timely distribution of marketing materials to clients, meeting coordination and associated travel.
• Track expenses and submit monthly expense reports for team.
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination.
• Work in a fast-paced environment, make informed decisions, communicate effectively, prioritize workload efficiently and with accuracy in high pressure situations.
• Collaborate and provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• Assist in editing, formatting, and printing presentations and documents using Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• In-person position
• Ad-hoc personal tasks may also be required.
• Some off-hour availability (overtime) required.

Education and Qualifications

• Bachelor’s Degree, preferred.
• 3+ years of experience in a corporate environment working with senior level executives.

Experience, Skills and Competencies Required

• Positive and professional attitude with the ability to self-motivate.
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion.
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines.
• A self-starter with a high degree of energy
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars and meetings using Microsoft Outlook, Teams and Zoom
• Experience with booking complex travel and managing multiple itineraries simultaneously.
• Experience with expense report processing for multiple team members; SAP Concur Expense and Travel management software experience a plus.
• Tech-savvy and excellent computer skills.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Ability to produce regional events.
• Apple device required for remote connectivity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Eastdil Secured

Tickets For Less (TFL), a leading live entertainment and technology company, has a fantastic opportunity for an experienced Administrative Assistant to join our team. You will play a crucial role in providing administrative support to the office and ensuring the smooth operation of various office-related activities. You will manage tasks related to office supplies, snacks, event coordination, employee engagement and more.

This position will work closely with all areas of the business supporting department leaders and employees across the organization. You will be directly responsible for planning, managing and executing administrative duties that support our employees and promote the TFL brand.   

The ideal candidate will be able to manage multiple priorities within given timelines and budget. The successful candidate will be a self-motivated, problem-solver and multi-tasker with excellent communication, organization and follow up skills who thrives in a fast-paced environment. 

About Tickets For Less 

At Tickets For Less, we are passionate about creating Memories For Life^® for sports fans, music lovers and event goers across the country. We work directly with sports properties, professional teams, college athletic departments, venues, fans and partners to improve the event going experience and drive event attendance. Our unique distribution model creates quick and convenient access for event goers across the country and ensures that teams and rights holders maximize fan access and event revenue. 

As a Top 10 ticket reseller in the country, Tickets For Less offers employees a front row seat into the ever-evolving ticketing industry. On top of that, we love to have fun! From an open and inviting work environment to multiple staff perks, Tickets For Less is a great place to work. 

With our headquarters located in the greater Kansas City-area, Tickets For Less is proud to celebrate nearly 20 years of providing high-rated service to the local community. Recently named to the KC Business Journal’s Top 150 Private Companies List, we have achieved tremendous growth post-pandemic. Fueled by recent acquisitions, we have expanded our retail customer base in strategic markets, and now have offices in Tuscaloosa, Ala., Omaha, Neb. and St. Louis, Mo. 

REPORTS TO: Executive Administrative Assistant

RESPONSIBILITIES & JOB DUTIES (INCLUDE, BUT ARE NOT LIMITED TO): 

• Serve as a point of contact for internal and external inquiries, directing them to the appropriate team members
• Provide general assistance to internal employees, ensuring their needs are met and facilitating a productive work environment
• Manage company’s snack program by taking inventory, ordering snacks, drinks and kitchen supplies weekly and regularly stocking/tidying kitchen
• Order office supplies and stock resource areas as needed 
• Maintain the office space by ensuring cleanliness, organization and functionality
• Gather information to assist with creating the weekly employee newsletter, inclusive of employee spotlight, and share content company-wide
• Quarterly, year-end and ad-hoc on-site and off-site event planning to include sourcing venues, aligning schedules, booking travel and adhering to budget for holiday parties, company outings, events and conferences
• Organize and maintain marketing closet
• Maintain marketing and memorabilia inventory
• Track trade show exhibit materials
• Assist with organizing holiday gifting to include sourcing, ordering and sending holiday cards and gifts to TFL’s clients and partners
• Manage some interaction between upper management and employees, liaising with internal and external partners on various projects and tasks
• Schedule staff tournaments and create sign-up forms for quarterly games (Shuffleboard, Corn Hole, Air Hockey) and sports brackets (March Madness, Fantasy Football)
• Assist with ordering company swag including staff apparel and promotional items
• Promote weekly food trucks and communicate to staff food truck information (name, menu, location, etc.)
• Communicate and collaborate with vendors and service providers to ensure timely delivery of services and resolve any issues that may arise
• Act as property management liaison and main point of contact for TFL
• Assist Talent Acquisition by scheduling new hire’s first week of meetings and adding to corresponding calendars, and setting up new hire’s desk for employee’s first day   
• Assist with on-site meetings to include ordering meals, catering, set-up/clean-up, scheduling and technology assistance
• Check mailboxes and PO boxes
• Create and update documents, reports and presentations using various software tools
• Assist in drafting and proofreading internal and external communications as needed
• Arrange travel itineraries, accommodations and logistics for team members attending conferences, meetings and other events (flights, hotel, rental car, Uber codes, dinner reservations, etc.)
• Occasional evenings/weekends as needed for quarterly office cleaning, maintenance and various employee events  
• Take direction, sometimes from multiple sources, and prioritize accordingly
• Complete special projects as requested
• Other duties as assigned

REQUIRED QUALIFICATIONS: 

• Bachelor’s degree or equivalent experience
• 1–2 years of supporting an organization’s employee’s, various departments and teams
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Maintain confidentiality and practice discretion and caution when handling sensitive information
• Proficient in using tools like Canva, LastPass and Microsoft Office Suite including Outlook
• Detail-oriented with a focus on accuracy
• Proven ability to manage various tasks independently
• Flexibility to work occasional evenings and weekends as needed
• Experience in event coordination, office administration and/or the service industry

BENEFITS: 

• Competitive salary
• Discretionary performance bonuses
• 401k with company match
• Unlimited vacation
• Medical/Dental/Vision insurance
• Long-term and short-term disability
• Life insurance
• Paid maternity leave

PERKS

• $1,000 employee ticket credit
• Company outings to local live events, including Suite tickets to Kansas City’s premier events
• Company kitchen with free snacks and drinks
• Company happy hours on the first Friday of every month
• Employee referral program
• Casual dress code

Please send your resume and salary expectations to [email protected] with the job title included in the subject.

TFL

Position Summary

We are looking for an ambitious B2C Digital Manager to be responsible for the design and implementation of digital initiatives that support increased revenue and visitation across our bookings, reservations, and private events for Proximo’s two American whiskey distillery brands.

• Great Jones Bourbon and distillery is based in Manhattan, NYC, and was the first legal whiskey distillery built in the city since Prohibition, over 100 years ago. The distillery launched and opened to the public in August 2021, and features distillery tours and tastings, weekly events, an onsite restaurant called The Grid, as well as private rental areas.
• Stranahan’s Colorado Whiskey has been operating out of its distillery in Denver, Co. for almost 20 years and is the leading American Single Malt Whiskey in the country. Repeatedly voted as one of Denver’s top tourist attractions, the Stranahan’s Whiskey Distillery offers tours and tastings, an onsite cocktail bar, merch store and hosts private events.

This role will focus on performance marketing, directing, tracking, and optimizing our digital marketing campaigns across email & CRM, conversion media (Search, paid social, display, SEO) and affiliate marketing, working with our roster of agencies on the implementation of the campaigns. To be successful, you must be highly self-motivated, proactive, and have a working knowledge of current marketing tools and strategies in order to execute successful performance marketing campaigns.

In addition, you will be an analytical expert, bringing deep knowledge of platforms as well as best practices, new trends and technological enhancements. You will possess a proven record of accomplishment of optimizing and creating efficiencies within digital campaigns and channels.

Responsibilities

• Work with Brand Teams to design and implement digital initiatives that support increased revenue across our multiple goals (bookings, reservations, and private event leads);
• Evaluate brand owned and operated digital platform data (website, CRM, Social media, SMS) to determine how marketing tactics—and subsequent customer interactions—contribute to sales and conversions, find optimizations and produce measurable ROI
• Assist in developing and managing the distillery brands CRM campaigns, and how to use this channel to drive customer loyalty and repeat visitation or sales. Use CRM to support ecommerce sales of distillery branded merchandise.
• Be responsible for distillery conversion media budget and its results, working alongside our media-buying agency and in-house Snr Media Manager
• Manage our affiliate marketing program, with an eye on reservation inventory, to ensure that we are making every partnership work well for us
• Work with Brand Teams to plan conversion content for paid conversion channels, including photo and video shoots
• Understand each distillery brand’s potential customer audience, and identify the channels and messages that inspire those potential visitors to take action
• Assisting with the analyses of marketing data, including campaign results, conversion rates, and online traffic in order to improve future marketing strategies and campaigns with our digital agency
• Stay up-to-date with digital media technologies and latest trends, while identifying new channels, strategies and opportunities to grow online audience

Reporting

This role will interface with distillery brand mgmt. teams, distillery hospitality and marketing managers based onsite, Proximo paid media team, and will report into Director of Consumer Experiences for Distillery Brands.

This role will be positioned within the Proximo Spirits Jersey City HQ. Travel will be required 2 x per year to Stranahan’s Distillery in Colorado, and frequently to the Great Jones Distillery in Manhattan.

Education: Bachelor’s Degree required

Experience

• Minimum 3 years’ experience in a similar digital performance marketing role in travel, tourism, hospitality or entertainment industries
• Experience managing digital and media agency partners, including briefing and investment strategies
• Demonstrate budget management skills
• Self-motivated
• Attention to detail and analytical
• Excellent communicator and interpersonal skills
• Flexible and adaptable to changing workloads and responsibilities
• Demonstrated ability to develop and maintain effective working relationships with internal and external stakeholders and partners
• Highly organized
• Action/Objective oriented

The salary range for this role is a base salary of $105,500 – $130,000 along with an annual bonus, 401K match, and medical and wellness benefits. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate’s experience and skill set against internal peers and against the scope and responsibilities of the position.

Proximo Spirits