General Staff Jobs

Job Description – Events Coordinator

Based: Miami, FL (Hybrid Position: 2 day WFH after probation period)

Salary range: $50,000 – $60,000

Reports to: CEO

We are seeking a highly organized and responsible Event Coordinator to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships. The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly

You will thrive in this position if you have a friendly, outgoing personality, are self-motivated, organized and a self-starter and enjoy a challenge and a fast-paced environment!

Key Responsibilities:

• Planning event details and aspects, including all logistics, promotion, seating, dining and guests
• Maintaining relationships with venue barters, hotels, catering companies, etc
• Overseeing travel details for the CAA staff attending (hotel reservations, flight itineraries, ground transportation, etc)
• Ensure CAA materials have been sent out to venue (books, CAA promotional materials)
• Ensure attendee tags are printed in time and all the titles fit the tag size
• Attending the events and ensuring success / Ability to travel up to 20 times a year
• Establishing and maintaining relationships with vendors, venues and sponsors
• Ensuring that all sponsors deliverables have been carried out
• Remaining under budget with all costs; always keeps costs in mind when planning
• Managing events and addressing potential problems that may arise before and during the event
• Ability to manage multiple events that may happen within a close date range
• Planning for potential scenarios that could impact the integrity of the event
• Oversees promotion of events through work with our Digital Marketer and eblast promotion, LinkedIn and Eventbrite promotion and other avenues to create visibility and attract attendees
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Works along sales team on launch conference RSVPs to ensure good attendance and sponsors deliverables

-Pulls lists of invitees for teams

– Invites CAA clients and contracts (over the phone and email) to CAA events, reaching

goals set

-Strives to obtain purchased tickets through LinkedIn, Eventbrite and e-blast

-Oversee sponsors relationships if needed, particularly regarding the set up of

engagement tables and banners

• Office admin tasks:

– Manage inventory of office supplies

• Office logistics/shipment:

– Coordinate delivery of freight, building and printer to Miami office

– Coordinate delivery of advertiser copies for clients with printer

– Coordinate delivery of conference copies to the venue

– Coordinate delivery of banners/marketing materials to venue and back to office

– Coordinate print dates with publisher

– Coordinate shipping of publication to current partners

Desired Skills and Experience:

• Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job – both internal staff and external contacts. Vendors and venues must be established, sponsor’s deliverables must be carried out, and internal staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests and sponsors can expect.
• Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
• Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
• Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.

What Are the Benefits?

• Extensive Training
• Healthcare, dental and vision
• 401 K Plan + matching
• Employee referral bonus
• Competitive holiday and PTO with roll over
• Summer early Fridays
• Mentorship program and ongoing training platforms
• Paid Parental Leave
• Volunteerism Leave

About us:

Check us out!

Website: www.capitalanalyticsassociates.com

Twitter: @capitalanalytic

Facebook: /capitalanalyticsassociates

LinkedIn: /company/capital-analytics-associates/

Capital Analytics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Capital Analytics

Seeking an Executive Assistant for a busy, fast-moving Principal responsible for anything needed to ensure that his day-to-day operations in his professional and personal endeavors run efficiently. This role will be responsible for benchmarking, documenting, and providing exceptional service delivery in calendaring, travel and event logistics, creative services, executive and personal assistant support, and special project administration. The EA will build and maintain relationships with the family office as well as business partners and associates, household staff, aviation team, property vendors, service providers, and will act as the first point-of-contact to the Principal, as required. The EA will collaborate closely with the Senior EA to ensure seamless support of the family office.

Responsibilities:

• Serve as liaison between all levels of internal staff, executive staff, domestic staff, and external clients
• Professionally manage all projects and responsibilities with diligence, discretion, respect, and the best interests of the Principal and the Family Office in mind
• Manage Outlook inbox, calendars, and contacts; tracking all matters to ensure timely response and scheduling as needed
• Create and maintain filing system for private entities, vehicles, vessels, and art collections
• Track insurance for all holdings, ensuring all coverage is current
• Oversee philanthropic endeavors to ensure active presence and participation with key charities
• Planning and preparing itineraries for extensive travel for principal’s personal and professional trips including flights, hotel, car service, meetings, reservations and entertainment
• Collaborate closely with the team in event planning throughout the year
• Routinely perform a wide variety of support duties

​Qualifications:

• 5 years of working in supporting role for C-Suite or family office.
• Advanced skill level with MS Office, Outlook, Excel, and Word application on a Mac
• Strong interpersonal and communication skills, both oral and written
• Highly organized, meticulous, detail oriented with strong multi-tasking skills
• Team player with a “Can Do” attitude • Ability to understand Principal’s behaviors, interests and travel patterns to formulate recommendations and anticipate needs • High level of discretion, loyalty, and integrity

Preferred:

• College Degree
• Experience working in the following industries: Marketing, Finance, RE Development, Hospitality, Law, and Technology
• Strong Social Media skills
• Familiarity with, and/or knowledge of philanthropy and humanitarian work

TBG | The Bachrach Group

Onsite in North Charlotte

Seeking EAs with:

• 5-10+ years experience with most recent job as an EA
• candidates who have worked in the Charlotte area for most of their EA career
• candidates who have been an EA for companies in construction, manufacturing, food, transportation, agriculture, engineering, telecommunications, energy, electronics, science, entertainment and more

Join the Weisiger Group Team

As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.

Since 1926, we’ve supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that’s built to last.

We’re looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we’re committed to providing a work experience that helps our team grow to their full potential.

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities, and fellow employees.

Summary

The Executive Assistant provides support to the business and typically manages different and conflicting objectives, projects and/or activities at once. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The position requires a high level of competency on administrative and clerical support skills, as well as interpersonal and communication skills. A high sense of confidentiality and trust is required due to the sensitive nature of the information and the correspondence for which this position is exposed.

Essential Functions

• Integrate with the executive and leadership team to quickly assimilate and work with current EA to enable smooth transition of responsibilities.
• Seek opportunities to create value for the leadership team and reduce the administrative burden as appropriate.
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of meetings.
• Communicate and handle incoming and outgoing communications on behalf of the executive and managers as needed.
• Assist executive and management team with preparation of presentation materials.
• Review, compile, and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessary (writing and editing skills required).
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Arrange travel schedule and reservations for management as needed, including coordination of company airplane.
• Effectively partners with other Executive Admins on shared or common processes and projects
• Expense report preparation, submission, and follow-up throughout approval stages for multiple managers.
• Create Purchase Orders and goods receipts to pay invoices, charging to appropriate cost centers and GL codes.
• Responsible for sending recurring email reminders and reports to team and managing several due dates.
• Record meeting minutes as needed.
• Coordinate with external vendors to secure offsite meeting spaces, activities, and/or catering on a regular basis.
• Order office supplies, business cards, branded apparel, and signage for the Construction team at multiple branches, as requested.
• Maintain product literature stock and work with marketing department to stock more as needed.
• Coordinate and/or assist with employee and customer meetings and events (examples – trade shows, open houses, cookouts).
• Serve on Company committees as requested (examples – CTE Kickoff, Employee Appreciation)
• Lead and facilitate meetings
• Perform related duties as required.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

• Discrete, agile-minded, a direct communicator, highly organized and committed to the vision and values of Weisiger
• Confident but humble; willing to “roll up sleeves” to help get the job done
• Ability to quickly assimilate and integrate with the team, creating opportunities to support the team
• Highly resourceful; strong emotional intelligence, self-motivation, with high level analytical skills
• Willingness to work hard and take direction, but also demonstrate curiosity and quick study to learn the business
• Tact, diplomacy and consistent persistence are essential qualities
• Positive energy while being adaptable to changing priorities
• Unquestionable personal code of ethics, integrity, confidentiality, and trust
• High sense of urgency and reliability
• Communication – Written and Verbal – High Degree of Tact
• Extreme attention to detail

Education and/or Experience

Associate’s degree from two-year College or university; minimum of two years’ executive level support; or equivalent combination of education and experience.

Computer Skills

Microsoft Office (Word, Excel, Outlook and PowerPoint)

Certificates, Licenses, Registrations

Notary preferred

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles; outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.

Weisiger Group

Position Title: Assistant Internship

Location: Scottsdale, Arizona

Duration: Part-Time Internship for the Month of December with possibility to continue in 2024.

About Us: The Skorys is a dynamic YouTube Production Company and Channel based in Scottsdale, Arizona. We specialize in scripted family-friendly adventure content. We are at the forefront of creating engaging and entertaining videos for our audience. We are currently seeking a part-time intern for the month of December who is passionate about the YouTube and creative space to join our team.

Internship Overview: We are seeking a motivated individual to join our team as a YouTube Assistant Intern. This role will play a crucial part in the behind-the-scenes operations of our YouTube channel. The successful candidate will be responsible for maintaining an organized and creative studio environment, setting up for video shoots, and assisting in various production or cleaning tasks.

Responsibilities:

• Clean and organize studio spaces, sets, and props to ensure an efficient and visually appealing work environment.
• Assist in setting up equipment, lighting, and props for video shoots.
• Collaborate with the production team to streamline workflow and optimize the studio layout for maximum creativity and efficiency.
• Manage and maintain an inventory of props and equipment.
• Assist in general administrative tasks related to video production.
• Fulfill merchandise orders and maintain a orderly warehouse environment.

Qualifications:

• Creative mindset with a keen eye for detail.
• Motivated and able to work independently or as part of a team.
• Strong organizational skills with the ability to manage and prioritize tasks effectively.
• Excellent communication skills.

Requirements:

• Familiarity with YouTube and social media platforms is a plus.
• A strong organization skillset
• Fast learner and a quick worker

Benefits:

• Gain hands-on experience in a dynamic and creative work environment.
• Opportunity to work closely with experienced professionals in the field.
• A starting position in the field of YouTube and social Media
• Develop valuable skills in studio management, video production, and organization.

How to Apply: Interested candidates should submit their resume, a brief cover letter, and any relevant portfolio or experience. Start your cover letter with the name of the last video we posted to our channel. Candidates who fail to start their cover letter with this will not be considered. Please let us know why this position is of interest and what excites you about it.

The Skorys LLC

House Manager

A high-profile family in the entertainment sector is seeking an experienced House Manager to run the day-to-day at their Upper East Side home and work with their household staff, an additional House Manager, and Managers across other residences. This is a very warm, private, and collaborative household.

The role requires a positive, hospitality-focused attitude, no job too small mentality.

Hours: 1pm – 9pm – afternoon/evening shift. **They have another House Manager who has been with them for a long time who runs the morning shift. This House manager will train the new hire – they work together very closely.

Location: Upper East Side, NYC

Salary range commensurate with experience: $100-140k range + great benefits

Qualifications & responsibilities include:

-Looking for 5-10 years of experience – need someone who has fully managed a house before, who understands an HVAC system, how to work with contractors and vendors, etc.

-Must have a driver’s license

-Bilingual in Spanish preferred, not required

-Must understand discretion – someone who can figure out how and when to approach the principals and learning how to work with everyone correctly

-Someone who is really on top of everything- someone who can say “those drapes haven’t been cleaned for 4 years? Let’s get that done” -someone proactive who can take charge without having to be given every task

-Someone who is savvy and can think on their feet

-Someone who can understand a Smart Home – with AV, etc.

-The family entertains a lot – they hire additional service, but this person is going to be helping, so any butler/hospitality experience would be helpful

-Must have a great personality, warmth, etc.

-The role is really managing everything in their household and household staff

Please send your resume in to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

TV Programming & Content Curation

**W2 Contract**Los Angeles, CA**Hybrid: 4 onsite 1 remote**$30-35/hr**

Top 3 Skill Sets:

• Experience in TV, digital and/or OTT program scheduling & content curation.
• A data driven critical thinker with a high attention to detail.
• Strong knowledge base and passion for movies and tv shows.

As a pioneer in the Smart TV sector, our client has changed the way the world watches television. Their global product team continues to advance Smart TV offerings, building intelligent, integrated services that delight users with entertainment content and innovative lifestyle experiences.

TV Plus is our client’s direct-to-consumer OTT video service featuring ad-supported linear channels and ad-supported VOD. It is in the midst of an exciting period of growth and development.

As part of the TV Plus Content team, this role will support the Programming and Curation team in building programming plans and schedules for internal operated linear channels distributed through the TV Plus service. The ideal candidate will be a critical thinker with high attention to detail and have a strong knowledge base for all things entertainment movies and tv shows as well as kids, sports, music.

Responsibilities:

• Develop and implement content strategy through the curation of programming schedules for O&O linear channels to drive user consumption and discovery.
• Identify key editorial seasonal tentpoles and topical events to plan & execute programming stunts across FAST channels.
• Ensure curation meets the family-friendly quality standards for the service.
• Responsible for using data entry of content key meta into a content management system.
• Ensure that new content is fully on-boarded & prepped for scheduling.
• Work closely with Asset Management & Ops team to resolve any content/asset issues.
• Participate in screening new movies and series as submissions come in and giving feedback.

Qualifications:

• Bachelor’s Degree and/or equivalent related work experience required.
• 2-4 years of experience programming/content curation or TV programming experience (consumer-facing OTT video experience is a plus).
• Demonstrated strength in Microsoft Office Suite – specifically Excel and an understanding of Content Management Systems (CMS), Metadata, and Program Standards & Practices.
• Broad knowledge and passion for entertainment/pop culture.
• Experience with content analysis and data analytics a plus.
• Airtable experience an asset.
• Excellent collaborator with ability to work across a large organization and language barriers to drive results.
• Strong work ethic and attention to detail.
• Bilingual Spanish is a plus.

ektello

Casting Call: Sales Representative for Nonna Tonda

Job Description: We are seeking a charismatic and confident individual to join the Nonna Tonda team as a Sales Representative. Our company prides itself on delivering the freshest pasta and homemade sauces, inspired by Italy’s regional dishes. As a face-to-face sales representative, you will be the lifeblood of our company, bringing our products to a broader audience through nationwide events and canvassing shifts around London.

Job Responsibilities:

• Engage with potential customers to introduce and sell Nonna Tonda’s pasta and sauce subscriptions.
• Attend events and perform canvassing activities around London to generate sales.
• Provide feedback on customer interactions and contribute to the team’s sales strategies.
• Be an ambassador for the Nonna Tonda brand, embodying our values and passion for quality food.

Requirements:

• Excellent communication skills with a confident, personable attitude.
• Resilience and perseverance in sales situations.
• Flexibility to work varied shifts from Monday to Sunday, as required.
• Drivers are preferred (with additional pay), but this is not essential.

Compensation Details:

• Competitive commission-based role with daily expected earnings ranging from £120 – £500, uncapped.
• Initial guarantee of London living wage at £11.95 per hour.
• Payment is made twice a month.

Step into the world where your passion for product management blends seamlessly with a sustainable mission.

We’re not just any company: we are an European scale-up creating beautiful and modular offices spaces, and we’re missing a piece – you.

We are hunting for a Senior Product Marketing Manager who is ready to dive deep, lead with intent, and wear sustainability as their badge of honor.

• Define and execute product positioning & messaging strategies tailored to various target audiences.
• Create the Ideal Customer Profile for JUUNOO
• Coordinate captivating visual content (renders, project images, and videos) to showcase our superior products and solutions.
• Conduct market research to identify customer needs
• Plan and execute multi-channel marketing campaigns (SEA, SEO, paid social media, email marketing,…) to attract and convert potential customers in close collaboration with sales and with external marketing agencies.
• Focus on Product & Thought Leadership opportunities in the market.

Required Knowledge & Qualifications:

• Bachelor’s degree in Marketing, business or a related field.
• A deep understanding of industry trends, with a proven ability to identify opportunities for new products or product enhancements.
• At least 5 years of experience in product marketing.
• Strong problem-solving skills and the ability to work in a fast-paced, team-oriented environment.
• Native English.

JUUNOO

Who We Are:

When you join MISA Imports, you join a team that is taking the wine and spirits industry to new heights. Sharing an entrepreneurial mindset as leaders, visionaries and subject matter experts in wine and supply chain. With a culture inspired by family values we work collaboratively to ensure our team members remain agile and challenged, fulfilling their professional endeavors while contributing to our vision. If this resonates with you, we would love for you to join the MISA family.

Your Part in It:

Working as our Customer Relationship Manager, you will be the front-line relationship manager with our wholesale distributor partners. You will be responsible for relaying new project order details to distributors, manage their orders to ensure an on-time launch, as well as keep our key retail accounts informed on project statuses. You will work closely with our sales team and internal operations departments to manage the flow of orders. Additionally, you can expect to closely monitor and manage the inventory levels for those states in which you are assigned.

What the Job Entails:

• Maintains regular communication with assigned distributor-wholesale partners.
• Assists Procurement to determine accuracy of incoming items and quantity arriving
• Monitors and manages inventory levels for distributors and a 3PL warehouse
• Resolves any inventory stock issues quickly including out of stocks, delays, and mis-shipments
• Maintains regular sales communication and support with customers/buyers and wholesale-distributors to ensure steady and timely flow of product to stores
• Serves as the liaison and communicator between retail customers and the wholesale-distributors regarding new commitments, daily shipments, and product launches
• Prepares order consolidations and coordinates trucking needs with our logistics team
• Strategizes with logistics to reorganize and reroute shipments to meet program deadlines
• Compiles and relays wholesale-distributor information including item set up criteria, FOB pricing calculations, PO coordination
• Enters wholesaler-distributor orders into NetSuite
• Strategizes with distributors to reduce margins where possible to ensure the best prices
• Encourages sales on wine opportunities
• Works along side sales with the retail buyers to secure new programs and orders
• Supports sales offers through coordinating sample deliveries to retail buyers
• Works with Accounting and Finance to ensure billing is correct, approves invoices, issues credits
• Other duties as assigned by management

What We Are Looking For:

• Detail-oriented with strong analytical, writing, and communication skills
• Bachelor’s degree required
• Comfortable working in an ambiguous environment; organized, diligent, and self-motivated
• Proficient in Microsoft Office Suite
• Excellent interpersonal skills
• Process-oriented with an auotmation/efficiency mindset; experience developing best practices, creating scalable systems and automating routine processes
• Experience in Oracle, NetSuite or SAP system preferred
• Experience in Wine & Spirits preferred
• Self-starter
• Problem Solving
• Project Management experience
• 2+ years of Account Managing experience
• 2+ years of Customer Service experience

What We Offer:

• Robust industry with training and mentorship
• Full Benefit options, including Medical, Dental & Vision
• Catered Lunches every Friday
• Generous PTO
• 401(K) matching
• Safe Harbor & Yearly Pension
• Referral Bonuses
• Paid maternity & paternity leave
• Long Term & Short Term Disability – employer paid
• Employee Life Insurance

MISA Imports Inc.

Our client, a NYC based B2C cloud based gaming technology startup, is actively looking for an Analytics Director to join their team in Midtown! This role is onsite hybrid 3 days a week so local candidates are required.

***This is a full-time permanent position***

This Analytics Director will be the single owner of all analytics for the company owning:

• Data streams
• Event names and properties
• Reporting and dashboards
• BI analysis
• PM of all analytics related dev work
• Data migration projects
• Ingestion of new data into RS/Mixpanel
• Data schema and data stragety (note-does NOT involve any sort of data model, that is owned by Core team unless it affects analytics)

This person will also be responsible for:

• Modeling of conversion rates
• Forecasting user growth
• Partnering with FP&A on user value
• Reporting package for board meetings
• Building dashboards for individual teams and leaders
• Testing and measuing plans for all product
• Having opinions on product for growth

Required Skills & Experience

• Bachelor’s degree in technical or analytical field
• 5+ years of professional experience in an analytics focused role
• Must be extremely technical
• Experience in consumer tech & gaming media
• Strong experience with Excel and Mixpanel
• Must be able to write queries and do light coding
• Must have strong opinions on defining metrics and what metrics matter
• Must be a clear communicator
• Must be detail oriented

Motion Recruitment