Russell Tobin + Associates is currently seeking an experienced Office Manager. This is an excellent opportunity to work with a dynamic team and gain valuable experience to one of our global Music and Entertainment clients. The position is a 3-month contract role that could be extended for the right candidate.
Job Title: Office Manager
Pay: $28.97/hour
Duration: 3-Months (with strong potential to extend)
Schedule: Monday – Friday // 40hrs/week
Location: HYBRID – FRANKLIN, TN
The Office Manager will be responsible for providing basic support to all departments of the business; a goal-oriented, self-motivated individual to join our team and become a key staff member.
Job Functions:
- Ensuring the office runs in an orderly and efficient fashion
- Conducting the reception area including greeting guests, facilitating incoming phone traffic, distributing incoming mail, sending outgoing mail and overnight shipments
- Maintaining schedule of conference room and conference call line availability. Ensure that conference rooms are presentable prior to meetings, along with setting up audio and video for regular video conference meetings
- Manage relationships with vendors, building management, and service providers
- Ensuring that common areas are tidy, and the supply room is well stocked
- Responsible for planning office social events, including managing budget
- Coordinate with IT department on all office equipment matters
- Assisting the business with various duties including travel arrangements, expense reports, online billing, presentation preparation, mailing of invoices, archiving and retrieval of documentation and other administrative tasks as needed
- Collaboration with HR to ensure smooth on-boarding and off-boarding of employees
- Liaise with HR on low-level HR related matters
Experience:
- General work experience within the Entertainment/Music Publishing industry preferred
- 2-4 years as an office manager, executive assistant, or similar
- Working knowledge of Microsoft Office suite (Excel, Word, Outlook, and PowerPoint)
- Excellent verbal and written communication skills
- Strong organization, problem-solving, analytical, and time management skills
- Ability to manage and prioritize large volumes of work
- Highly detail-oriented
Education:
- Bachelor’s degree or equivalent preferred
Insurance benefits are offered to our employees the first month after 59 days on assignment.
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Russell Tobin
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