JOB TITLE: Executive Assistant, Brands & Ventures
DEPARTMENT: Brands & Ventures
REPORTS TO: President, Brands & Ventures
OVERALL RESPONSIBILITY
The EA provides direct, sophisticated administrative support to assigned Executive and Department. The EA will ensure the smooth operation of the team by performing tasks as directed and required. The EA will monitor and help manage internal and external activities, timelines, and obligations as well as help prepare and review reports, memos, pitches, and correspondence for internal and external meetings and other purposes.
The EA will also assit in the development and implementation of processes, tools, metrics, initiatives, infrastructure and technology that will support and improve the operations of the Department.
ADMINISTRATION
- Oversees schedule of appointments, meetings, events for Executive: scheduling, connecting calls, booking travel and all travel logistics
- Maintains priorities and workflow on daily basis with a coordination of activity follow up based on Executive’s direction or needs
- Assists the Executive in preparing meeting agendas/presentations, attend meetings to record and transcribe minutes as needed, and compose general correspondence and emails for Executive as directed
- Project manages special assignments: licensor approvals, events, high-level confidential documentation storing etc.
- Covers business growth, development, content, fashion, lifestyle, investments, non-profit
- Creates Expense Reports and maintains internal databases
QUALIFICATIONS
- 2+ years of prior entertainment industry administrative assistant experience
- A willingness to embrace change and adapt strategies on the fly, with a positive mental attitude
- Ability to maintain the flow of the workday by anticipating problems and prioritizing solutions, with the ability to calmly manage high-volume workload
- Organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize and re-prioritize tasks
- Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all contacts, and managing high-pressure situations effectively
- Strong project management and excellent writing skills as well as excellent relationship and communication management
- Awareness; ability to observe and anticipate needs by being aware of office activities and offering suggestions to increase efficiency
- Exceptional proficiency with MS Office (Excel, Word, PowerPoint), iOS (keynote), Canva, and Adobe Acrobat
SB Projects, LLC
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