Editorial Coordinator

Our client, the American Society of Hematology, is hiring an Editorial Coordinator based in DC!

The Editorial Coordinator supports all aspects of the submission and peer review programs for Blood journals. Responsibilities include 1) supporting all aspects of manuscript submission and peer review; 2) helping authors, reviewers, and editors navigate the peer review system; 3) leading the journal’s commissioned content program; 4) supporting the processing of accepted manuscripts; and 5) providing other editorial support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. New Submissions

• Reviews manuscripts for completeness and conformity to journal guidelines and policies and resolves ambiguities or discrepancies with author(s).
• Ensures that manuscripts transferred from Blood are properly designated and include all information necessary for the assigned Associate Editor to perform a preliminary editorial evaluation of the manuscript.
• Acts as primary contact with author(s) during manuscript submission.
• Monitors journal inboxes and handles general inquiries.

2. Review Process

• Contacts the assigned Associate Editors with information about a new manuscript.
• Assists assigned Associate Editors in inviting reviewers, providing guidance in navigating the manuscript submission system as well as direct assistance when necessary.
• Monitors the overall state of review, contacting late reviewers and notifying the editors for judgment when a major issue is impeding review.
• Processes revised manuscripts, checking for all necessary elements before allowing the paper to proceed for review.
• Acts as liaison between the Associate Editor and the central editorial office regarding sabbaticals and other absences and any other matter the Associate Editor deems appropriate.
• Acts as liaison between author and Associate Editors. Handles inquiries from authors regarding the status of their manuscript.
• Provides support to other Associate Editors to ensure workflow coverage during planned and unplanned staff absences.
• Collaborates with colleagues and supervisors to develop and improve departmental policies and procedures.
• Serves as a reference for authors and Editors regarding the operations of the manuscript submission system and journal policies.

3. Commissioned Content Program

• Leads the journal’s commissioned content program, including scheduling and leading meetings with the relevant Editors.
• Collaborates with Editors to develop, invite, and track submission of a continuous schedule of commissioned content.

4. Accepted Manuscript Processing

• Supports review of accepted manuscripts to ensure that all elements necessary for production are included and of sufficient quality and confirming that accepted submissions comply with all journal policies.
• Supports publication of accepted manuscripts to the journal’s First Edition platform.

5. General Journal Support

• Makes constructive contributions to editorial process documents.
• Supports the Editor-in-Chief and Deputy Editor in managing the rotation of the journal editorial board.
• Coordinates with colleagues to schedule articles with a press release for publication ahead of print.
• Coordinates with colleagues from other ASH departments on journal initiatives, such as the publication of the ASH Clinical Guidelines.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

• Bachelor’s degree in English, science, or related field or comparable experience.
• Minimum 3 years editorial experience, preferably with online peer-review systems,
• Including experience with the entire editorial process (submission, review, and preproduction) and implementing house and academic style requirements with authors. Proofreading experience preferred.
• Proven effectiveness overseeing editorial projects and collaborating with Editors
• High level of computer literacy (experience with Adobe Photoshop preferred), as well as judgment and decision-making skills.
• Excellent organizational skills and ability to meet deadlines.

ADA SPECIFICATIONS

• Requires ability to speak audibly and listen actively.
• Requires ability to use computers, telephones and other office equipment.
• May require ability to sit for extended periods of time.
• May require periodic out-of-town travel.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

American Society of Hematology