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Our client, the American Society of Hematology, is hiring an Editorial Coordinator based in DC!
The Editorial Coordinator supports all aspects of the submission and peer review programs for Blood journals. Responsibilities include 1) supporting all aspects of manuscript submission and peer review; 2) helping authors, reviewers, and editors navigate the peer review system; 3) leading the journal’s commissioned content program; 4) supporting the processing of accepted manuscripts; and 5) providing other editorial support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. New Submissions
- Reviews manuscripts for completeness and conformity to journal guidelines and policies and resolves ambiguities or discrepancies with author(s).
- Ensures that manuscripts transferred from Blood are properly designated and include all information necessary for the assigned Associate Editor to perform a preliminary editorial evaluation of the manuscript.
- Acts as primary contact with author(s) during manuscript submission.
- Monitors journal inboxes and handles general inquiries.
2. Review Process
- Contacts the assigned Associate Editors with information about a new manuscript.
- Assists assigned Associate Editors in inviting reviewers, providing guidance in navigating the manuscript submission system as well as direct assistance when necessary.
- Monitors the overall state of review, contacting late reviewers and notifying the editors for judgment when a major issue is impeding review.
- Processes revised manuscripts, checking for all necessary elements before allowing the paper to proceed for review.
- Acts as liaison between the Associate Editor and the central editorial office regarding sabbaticals and other absences and any other matter the Associate Editor deems appropriate.
- Acts as liaison between author and Associate Editors. Handles inquiries from authors regarding the status of their manuscript.
- Provides support to other Associate Editors to ensure workflow coverage during planned and unplanned staff absences.
- Collaborates with colleagues and supervisors to develop and improve departmental policies and procedures.
- Serves as a reference for authors and Editors regarding the operations of the manuscript submission system and journal policies.
3. Commissioned Content Program
- Leads the journal’s commissioned content program, including scheduling and leading meetings with the relevant Editors.
- Collaborates with Editors to develop, invite, and track submission of a continuous schedule of commissioned content.
4. Accepted Manuscript Processing
- Supports review of accepted manuscripts to ensure that all elements necessary for production are included and of sufficient quality and confirming that accepted submissions comply with all journal policies.
- Supports publication of accepted manuscripts to the journal’s First Edition platform.
5. General Journal Support
- Makes constructive contributions to editorial process documents.
- Supports the Editor-in-Chief and Deputy Editor in managing the rotation of the journal editorial board.
- Coordinates with colleagues to schedule articles with a press release for publication ahead of print.
- Coordinates with colleagues from other ASH departments on journal initiatives, such as the publication of the ASH Clinical Guidelines.
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED
- Bachelor’s degree in English, science, or related field or comparable experience.
- Minimum 3 years editorial experience, preferably with online peer-review systems,
- Including experience with the entire editorial process (submission, review, and preproduction) and implementing house and academic style requirements with authors. Proofreading experience preferred.
- Proven effectiveness overseeing editorial projects and collaborating with Editors
- High level of computer literacy (experience with Adobe Photoshop preferred), as well as judgment and decision-making skills.
- Excellent organizational skills and ability to meet deadlines.
ADA SPECIFICATIONS
- Requires ability to speak audibly and listen actively.
- Requires ability to use computers, telephones and other office equipment.
- May require ability to sit for extended periods of time.
- May require periodic out-of-town travel.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.
American Society of Hematology
The Manager, Corporate Relations supports all areas of corporate relations, with a special focus on driving sustainable growth and forging strong relationships with companies through new interactions and increased customer engagement. He/she/they must be able to identify, develop, and maintain collaborative relationships with ASH colleagues and corporate entities—primarily the pharmaceutical industry—to attract and sustain partnerships to support ASH’s strategic direction and initiatives. The Manager will oversee the corporate outreach pipeline, coordinate partnership proposals, and ensure appropriate follow up throughout the partnership lifecycle. While sales is an inherent part of this position, the focus is on relationship-building and providing consistent, quality engagement opportunities.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)
External Relationship Building (Corporate Relations)- Identify, solicit, cultivate, and manage a portfolio of corporate support partners
- Participate in and lead corporate meetings, furthering engagement within the assigned portfolio, maintaining a focus on building relationships and loyalty while promoting ASH strategic and research priorities
- Identify major themes in partners’ greatest needs and communicate these themes to Business Development management
- Explore and discuss opportunities to expand existing partnerships with portfolio contacts
- Represent ASH at all levels within the business community, cultivating, nurturing, and developing relationships at the international and national levels to further objectives
Strategic Planning (Networking, Pipeline Development)- Manage a pipeline of companies by introducing potential partnership activity, including coordinating ongoing engagement to promote new interactions
- Supplement the current pipeline by identifying and interacting with companies who have yet to engage with ASH Business Development
- Support the design, presentation, and execution of specific year-round engagement opportunities as well as multi-year development action plans to ensure cultivation of relationships that drive growth
- Contribute to the creation of proactive marketing campaigns designed to strengthen perceptions among key stakeholders and increase corporate consideration of ASH
- Develop and monitor metrics to measure the effectiveness of corporate relations initiatives
- Research current issues and trends in corporate citizenship and recommend world-class practices with benchmarking opportunities that may be adopted within Business Development
- Attend relevant industry meetings to keep abreast of market and industry trends
Internal Collaboration- Establish strong relationships with other ASH departments to maintain a current and comprehensive understanding of ASH and the ASH Research Collaborative’s strategic priorities and programming to be able to comfortably communicate these efforts to interested companies
- Engage in problem solving, critical thinking, and decision making with Business Development team members to reach target results through strategy implementation
- Conduct market research to both identify and review potential new ASH service offerings for corporate entities
- Ensure that principles of efficiency, economy, and quality are utilized in all work
- Occasional attendance at and/or support of ASH-sponsored meetings and events outside of normal working hours (evenings and/or weekends)
- Other duties as assigned.
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)
- Bachelor’s degree in a life science (biology, biochemistry, etc.), Public Health or other related field required; advanced degree preferred.
- Three (3) to five (5) years of relevant experience: account management, customer service, marketing, preferably in a startup or non-profit environment.
- Ability to communicate priorities effectively to companies and then extrapolate potential areas for synergy.
- Excellent oral and written communications skills.
- Ability to work constructively with customers and staff in other departments is required.
- Strong inter-personal skills, keen attention to detail, and the ability to prioritize multiple urgent projects. Mission-driven and a self-motivator, but also a team player that thrives in a fast-paced environment.
- High level of organization skills and ability to prioritize and manage competing deadlines.
- Ability to design and implement marketing strategies.
- In-depth knowledge of the entire Microsoft Office suite.
- Proficiency in Salesforce is preferred.
- Knowledge of financial reporting is preferred.
- Travel required as needed.
ASH has a collegial, high-energy, and results-driven work environment. Our staff take pride in its effective time and resource management. ASH highly values collaboration, education, innovation, and excellence and is looking for candidates who have demonstrated these values in their day-to-day work experience.
The ASH staff has returned to the office with core office days on Tuesdays, Wednesdays, and Thursdays, and telework on Mondays and Fridays for eligible positions. The Society’s headquarters is within walking distance of several Metro stations on the Blue/Orange/Silver and Red lines.
Hit apply and submit a required resume and cover letter. Speak to how you would demonstrate alignment with the ASH Mission. ASH Current Openings. The resume will not be considered without the required cover letter.
The American Society for Hematology (ASH) is an equal opportunity employer that is committed to diversity, equity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, sexual orientation, gender identity or expression, national origin, disability, genetic information, pregnancy, veteran status, or any other protected characteristic as outlined by applicable federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. ASH makes hiring decisions based solely on qualifications, merit, and business needs at the time.
American Society Of Hematology