Corporate Event Producer

Advanced Systems Group LLC provides onsite managed services for a prominent global tech company based in Mountain View, CA. The team supports our client’s executive level meetings by providing content services and producing engaging events.

Currently we are looking for an experienced Events Producer for live corporate events onsite in Mountain View (along with other Bay Area campuses) and digitally remote transitioning to onsite in the near future. This role reports to the Managing Producer.

Responsibilities:

• Leading pre-production on all assigned events iInterfacing with internal and external clients, setting proper expectations, and maintaining rapport while attending to client(s) needs and direction.
• Facilitating communication and education to clients to provide and update production elements including, show spec, run of show, media elements, and any other production needs.
• Running all communication and lead event related meetings with Crew & Engineers to ensure all technical needs are fulfilled and executed properly.
• Direct experience dealing with sensitive and confidential information with integrity and within the guidelines of what is directed.
• Working with multiple teams to ensure seamless event experiences for the client.
• Establishing relationships with external vendors and agencies to execute production and technical aspects of live services, events and live content.
• Conducting efficient cost analysis and efficient quoting for event support.

Other responsibilities include, but are not limited to:

• Gathering information to understand the client’s project goals and to generate cost estimates.
• Leading breakout rooms, managing records, and overall event production needs.
• Collaborating with the Associate Producer to create all production documents and updates, lead client walkthroughs, and manage the main event room.
• Partnering with Event Operations, Technical Operations, Production Operations and Client Partner Teams.
• Maintaining and media management of content capture assets, as required.
• Participate in team meetings, documentation, and continue to promote efficiency in Event Production.
• Manage and set expectations for external teams who are providing custom staging, set design and video elements for complex shows.

Qualifications:

• 7+ years of digital and live event production experience supporting high profile clients in a corporate setting or with an agency.
• Ability to effectively communicate and collaborate with a diverse range of clients, partners and job functions in an attentive, friendly, courteous, and service-oriented manner.
• Must be able to multitask and prioritize departmental functions to meet deadlines
• Must be able to work both independently and as part of a team.
• High level of professionalism and ability to be helpful and maintain composure under pressure.
• Expectation of complete confidentiality on all business matters.
• Proficiency with the Google Workspace of tools; including Docs, Sheets, Slides, Mail, & Calendar

Compensation & Benefits:

This full-time role has a budgeted salary of between $110,000 – 155,000 depending on experience. This role is eligible for benefits including fully paid medical coverage, 401K, PTO, and more.

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Advanced Systems Group, LLC