Event Coordinator

About Voltera

Voltera is a rapidly scaling technology company that has been driving change in the additive electronics industry since 2013. Our tools help the world’s most innovative minds solve previously unsolvable problems. Our customers, across the board, are changing the way we think about electronics and its applications.  Our first product, V-One, is a multi-functional PCB printer that enables fast iteration. Product developers and educators benefit from V-One’s versatility and rapid prototyping capabilities. Our second product, NOVA, is a materials dispensing system for flexible hybrid electronics. It was designed to meet the unique demands of novel electronics prototyping and materials research, providing precision dispensing on numerous rigid and flexible substrates. We’re a tight-knit company looking for ambitious, talented individuals. We value the importance of team culture, and strive to create a work environment where you feel empowered through knowledge, supported by your colleagues, passionate about your work, and motivated to drive the growth of the company. About the Job Booking travel details, such as flights, hotels, and rental cars. Planning trade show booths and coordinating with the show/venue for contract finalization, equipment and furniture rentals, shipping, and other general logistics. Ensuring all event contract deliverables are fulfilled. Coordinating event logistics with internal and external stakeholders, including inbound and outbound shipping. Documenting key processes and details, and sharing them with stakeholders. Researching industry-specific trade shows and conferences and assisting in the creation of an annual trade show and road show plan. Overseeing event inventory.  Assisting with the shipping of Voltera equipment and event supplies.  About You 1-3 years of experience in event or hospitality management. Post-secondary education in Event Management, Hospitality Management, or a related field.  Project management: Must have the ability to coordinate logistics, timelines, and adhere to project budgets. Organizational skills: Strong attention to detail is required in order to track vendors, schedules, contracts, and event logistics. Communication and negotiation skills: Must be able to communicate effectively with internal and external teams. Problem solving: Keen ability to solve urgent or unexpected issues delicately and swiftly. Nice to have:  Certified Meeting Professional (CMP) Certified Special Events Professional (CSEP) Experience with Eventbrite, Asana, Zoom, and Google Suite Working Conditions This is a hybrid position, working 3 days in-office each week. The successful candidate must be able to lift objects up to 50 lbs. Schedule flexibility may be required, as many events occur in other time zones.  Why We’re Awesome We’re a scaling company – you’re hired to have a voice, not to be a cog. Three weeks’ vacation to start. Flexible work hours. Family-friendly work culture. Collaborative work environment. Located in the growing tech hub of Waterloo, Ontario, close to restaurants and easily accessible by public transit. If this sounds like a good fit, reach out! We’d love to hear from you.   Voltera is an equal opportunity employer, and we are committed to inclusion and diversity. Voltera does not discriminate based on race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offenses, marital status, family status, disability, or any other basis forbidden under federal, provincial, or local law.  Accommodations are available upon request for candidates participating in all aspects of the recruitment process. If you require accommodation or require recruitment documents in a different format, please contact us at accessibility@voltera.io.