Job Summary:
JAZZ HOUSE KiDS seeks an energetic and experienced Music Festival Site Manager to contribute to the planning and execution of events associated with and leading up to the 2024 MONTCLAIR JAZZ FESTIVAL at this highly regarded, award-winning community arts organization. The MONTCLAIR JAZZ FESTIVAL encompasses a Soundcheck Series of two (2) concerts per month, a Emerging Artist Showcase in August and culminates with a Downtown Jamboree of music and festivities in September.
Reporting to the leadership of the festival, including the Associate Director of Event Operations and the Festival Producer, the site manager will help ensure that the MONTCLAIR JAZZ FESTIVAL is produced at a high level of quality satisfying the requirements of all stakeholders. The successful candidate will have the satisfaction of bringing the community together and advancing the mission of a growing, highly visible music education and performance organization. Through these efforts, the organization will be able to continue to develop the next generation of music makers, community leaders and global citizens. This is an excellent position for a dynamic, organized, person who enjoys working in a fast-paced environment.
Principal Duties:
Work with the leadership of the festival to plan and execute key logistical aspects of the MONTCLAIR JAZZ FESTIVAL. Responsibilities include, but are not limited to the following:
Project Management and Oversight
- Maximize available resources, including time, staff, volunteers, equipment, and finances
- Create and manage, protocols, production documents, milestone timelines
- Oversee preparation, execution, and follow-up of stage load-in and load-out for all events
- Liaison with all production related third-party vendor contracts and schedules including overseeing the creation of stage production schedules and scripts
- Provide on-site leadership and direction for production days
- Supervise a staff of team members relating to stage production
- Properly memorialize and file all protocols, records, and documents
Festival Site Logistics:
- Major areas of responsibility (planning, contracting, execution, and follow-up) include: alcohol sales, rentals, parking, permits + licenses, security + safety, signage, and site plans.
- Coordinate with lead MONTCLAIR JAZZ FESTIVAL team members and partners to create the festival site layout including placement of all principal elements, vendors, and production components
- Asses site security needs and engage appropriate contractors and vendors
- Collaborate on security, emergency, and weather policies and protocols for staff and attendees
- Create a plan for rentals with sponsors and key constituents
- Manage and track supply lists and coordinate the packing and return of all JAZZ HOUSE KiDS materials
- Direct site load-in with all third-party contractors and JAZZ HOUSE KiDS staff and volunteers
Post-Festival Responsibilities:
- Conduct post-event walk-throughs and inspections on the day after every concert or event to ensure the site is restored to its original state and all equipment and signage is returned to JAZZ HOUSE and all vendors
- Oversee rental returns on site, inventory count, and storage of equipment and supplies in proper place
- Participate in post-festival debrief meetings
- Develop a comprehensive post-event report following the festival
Time Commitment (IMPORTANT)
- This exciting opportunity is a seasonal employment position, and we seek to hire as soon as the right candidate is identified.
- May + June: The position will be 30 hours per week in May + June
- July-September: 40 hours per week in July, August, and September
- Events: Additional hours needed to work MJF event (these hours are above and beyond the scheduled weekly hours)
- The job duties expand beyond scheduled hours in the days prior to each concert and in the two weeks prior to the September Downtown Jamboree (flexibility to work long hours/late nights).
- Must be available for event load-in/duration of event/load-out for each day outlined below with the ability and willingness to work outdoors in unpredictable weather conditions.
- The Site Manager’s presence and supervision is mandatory for site inspections and any clean-up or equipment pick-up on the day after each concert or event.
- The position involves some weekend and evening work related to the MONTCLAIR JAZZ FESTIVAL.
In addition to regular office hours, attendance is mandatory at all special events comprising the 2024 MONTCLAIR JAZZ FESTIVAL
- Soundcheck Series
- Thursdays June 6 + 20, July 11 + 25, 6pm-9pm
- Emerging Artist Showcase
- Saturday, August 17, 12pm-10pm
- Downtown Jamboree
- Saturday, September 14, 12pm-10pm
- All festival staff may be asked to provide support at other summer programming events as needed.
- May be asked to attend additional related events such as volunteer training sessions.
This position cannot support vacations or time off due to the compressed time period of the position and the magnitude of the event, no exceptions please.
Qualifications:
- Minimum of five (5) years of large-scale event production experience, preferably at an arts organization
- Experience managing and/or organizing artists, staff, volunteers, and vendors in both an administrative, pre-production and on-site capacity, ideally in a music/arts organization, festival, or large venue
- Excellent administration, negotiation and people management skills
- Experience planning the operations aspects of large music festivals, film festival or other festival strongly preferred
- Experience building and managing a team of seasonal staff, with strategic oversight of logistics
- Experience managing expenses and budgets for a large-scale festival or event
- Exceptional time management and organizational skills
- Flexibility and an ability to manage unexpected changes
- Experience using project management software and planning tools
- Excellent computer skills and proficiency with Google Suite (sheets, docs, + slides)
- Excellent team player with a “can-do” attitude,
- Able to work both collaboratively as well as independently with little direction, and communicate with individuals at all levels of an organization
- Able to update or create new protocols, processes, and procedures as needed
- Excellent creative thinking and problem-solving skills
- A valid driver’s license is required; owning your own vehicle and ability to drive a box truck (up to 24 ft) a plus.
- Ability to manage competing priorities effectively
- Ability to lift 50lbs
- Able to endure long periods of time standing or moving frequently
- Flexibility to accommodate an expanded work schedule in the weeks leading up to the MONTCLAIR JAZZ FESTIVAL is a must
Equal Opportunity Employment Statement:
JAZZ HOUSE KiDS is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you need assistance or an accommodation due to a disability, please let us know.
About JAZZ HOUSE KiDS:
For twenty one years, JAZZ HOUSE KiDS has been an instrument for change, transforming lives using the power and the uniquely American art form of jazz, through world-class education and performances that create avenues of access, learning, career development and community building. We use jazz and the joy of music, advanced by master practitioners, as a gateway to student achievement.
The JAZZ HOUSE and students have received more than 135 awards and honors for excellence in jazz and jazz education. Every day of the week through a series of in-school and out-of-school programs in New Jersey and New York City, the JAZZ HOUSE helps young people gain an artistic edge. We use jazz and the joy of music, advanced by master musicians, as a gateway to student achievement. Our award-winning organization has documented outcomes including boosted social and emotional learning, improved academic outcomes, acquisition of life skills, and increased civic engagement. Alumni are among the most talented young jazz musicians and young professionals in the nation. Every day we keep our promise to build community leaders and develop global citizens through America’s original art form of jazz.
The JAZZ HOUSE produces more than 150 free, annual concerts for nearly 250,000 fans in-person and online. The MONTCLAIR JAZZ FESTIVAL, our signature cultural program is the region’s largest jazz festival reaching 25,000 fans. Our Artistic Director is 8 x GRAMMY winner Christian McBride and the Artistic Director of the Newport Jazz Festival. Our VP of Jazz Education and Associate Producer is Ted Chubb. In addition, we are recognized as a curator of elite one-of-a-kind client activation experiences with top award-winning artists and celebrated young talent.
JAZZ HOUSE KiDS
Related jobs:
Job Description
A paid narrative video production for a hat brand is seeking experienced crew members to join a small, low-budget production team. Producers are looking for talented professionals who can contribute their expertise and, ideally, provide their own equipment. This is a collaborative project with a streamlined crew and an engaging creative concept.
Job Responsibilities
- Perform assigned crew duties throughout production.
- Collaborate with the director, producers, and fellow crew members.
- Assist in maintaining efficient production workflows.
- Provide and operate personal equipment when applicable.
- Ensure professional-quality production standards are maintained.
Available Positions
Sound Operator / Mixer
- Manage on-set audio recording and sound quality.
- Operate sound equipment and monitor audio levels.
1st Assistant Camera (1st AC)
- Assist camera department operations.
- Maintain focus, camera setup, and equipment readiness.
Gaffer
- Oversee lighting setup and execution.
- Work closely with the camera team to achieve the desired visual look.
Requirements
- Must be based in the Los Angeles area.
- Prior experience in the relevant crew position preferred.
- Ability to work efficiently on a small production team.
- Own gear is highly preferred.
- Must provide full-day and half-day rates when applying.
- Include a list of available equipment with submission.
Compensation Details
- Paid opportunity.
- Compensation based on submitted day rates and position.
- Production schedule includes approximately one full shooting day and one half-day.
Runner II – Live Sports Broadcast Production
Job Description
A live sports broadcast team is seeking an experienced Runner II to support remote production operations for a major college football media event. This role is ideal for production professionals who excel in fast-paced environments and enjoy contributing to high-profile live broadcasts. Responsibilities include assisting operations and production staff, coordinating logistics, supporting on-air talent, and helping ensure the successful execution of live event coverage.
Job Responsibilities
- Assist operations and production teams during live remote broadcasts
- Run errands and provide logistical support for production personnel
- Coordinate announcer arrivals, departures, and related activities
- Distribute information and materials to crew members and staff
- Support daily broadcast operations and event workflows
- Complete assigned tasks to help maintain smooth production execution
- Communicate effectively with operations and production leadership
- Adapt quickly to changing production needs and priorities
Requirements
- Must reside within 100 miles of the event location
- Must be at least 21 years old and legally authorized to work in the United States
- Valid driver’s license required
- Experience working on at least eight live remote productions as a runner
- Strong communication skills via phone, text, and email
- Ability to work effectively in a fast-paced, ever-changing environment
- Positive attitude and proactive approach to production support
- Willingness to check in and out daily with the operations team
- Familiarity with the venue and local area preferred
- Leadership experience assisting or directing other runners is a plus
- Basic understanding of broadcast production operations preferred
Compensation
- Paid live event production opportunity
- Gain hands-on experience in sports broadcasting and live television
- Work alongside experienced production and operations professionals
- Build valuable industry connections within sports media and entertainment
Runner II – Live Sports Broadcast Production
Job Description
A live sports production team is seeking a Runner II to support remote broadcast operations for a major flag football event. This role is ideal for experienced production professionals who thrive in fast-paced environments and enjoy contributing to high-profile live broadcasts. Responsibilities include assisting production and operations teams, coordinating logistics, supporting talent and crew members, and helping ensure smooth event execution from start to finish.
Job Responsibilities
- Assist operations and production teams during live remote broadcasts
- Run errands and provide logistical support for production personnel
- Coordinate announcer arrivals, departures, and on-site activities
- Distribute information and materials to crew members and stakeholders
- Support daily event operations and broadcast workflows
- Complete assigned production tasks as directed by management
- Maintain clear communication with production and operations teams
- Adapt quickly to changing priorities in a live event environment
Requirements
- Must reside within 100 miles of the event location
- Must be at least 21 years old and legally authorized to work in the United States
- Valid driver’s license required
- Experience working on at least eight live remote productions as a runner
- Strong communication skills via phone, text, and email
- Ability to work effectively in a fast-paced and evolving environment
- Positive attitude and proactive approach to production support
- Willingness to check in and out daily with the operations team
- Familiarity with the venue and surrounding area preferred
- Leadership experience assisting or directing other runners is a plus
- Basic understanding of broadcast production operations preferred
Compensation
- Paid live event production opportunity
- Hands-on experience working in sports broadcasting
- Opportunity to collaborate with experienced production professionals
- Valuable networking opportunities within the entertainment and media industry
Runner II – Remote Sports Broadcast Production
Job Description
A live sports broadcast team is seeking an experienced Runner II to support remote production operations for a professional basketball event in Atlanta. This role is perfect for production professionals who excel in fast-paced environments and enjoy contributing to live television broadcasts. The position involves assisting operations staff, coordinating logistics, supporting announcer activities, and helping ensure seamless execution of on-site broadcast production.
Job Responsibilities
- Assist operations and production teams during live remote broadcasts
- Run errands and provide logistical support for broadcast personnel
- Coordinate announcer arrivals, departures, and related activities
- Distribute important information and materials to crew members
- Support daily production operations and event workflows
- Complete assigned tasks to help maintain smooth broadcast execution
- Communicate effectively with operations and production leadership
- Adapt quickly to changing production needs and priorities
Requirements
- Must reside within 100 miles of the event location
- Must be at least 21 years old and legally authorized to work in the United States
- Valid driver’s license required
- Experience working on at least eight live remote productions as a runner
- Strong communication skills via phone, text, and email
- Ability to work efficiently in a fast-paced, ever-changing environment
- Positive attitude and proactive approach to production support
- Willingness to check in and out daily with the operations team
- Familiarity with the venue and local area preferred
- Experience leading or assisting other runners is a plus
- Basic knowledge of broadcast production operations preferred
Compensation
- Paid live sports production opportunity
- Hands-on experience with professional broadcast operations
- Opportunity to work alongside experienced television production teams
- Valuable networking opportunities within the entertainment and sports media industry
Runner II – Live Event Broadcast Production
Job Description
A live event production team is hiring a Runner II to support remote broadcast operations for a major multi-sport competition. This production role is ideal for experienced professionals who thrive in fast-paced environments and enjoy supporting live television broadcasts. Responsibilities include assisting production and operations teams, coordinating logistics, supporting on-air talent, and ensuring smooth event execution across assigned competition venues.
Job Responsibilities
- Assist operations and production teams during live remote broadcasts
- Run errands and provide logistical support for production staff
- Coordinate announcer arrivals, departures, and related activities
- Distribute information and materials to crew members and stakeholders
- Support daily broadcast operations and event execution
- Perform assigned tasks to help maintain efficient production workflows
- Communicate effectively with operations personnel throughout the event
Requirements
- Must live within 100 miles of the event location
- Must be at least 21 years old and legally authorized to work in the United States
- Valid driver’s license required
- Minimum experience working on multiple live remote productions as a runner
- Strong communication skills via phone, text, and email
- Ability to work effectively in a fast-paced and changing environment
- Positive attitude and proactive approach to problem-solving
- Willingness to check in and out daily with the operations team
- Basic understanding of broadcast production operations
- Familiarity with the local area and venue is preferred
- Leadership experience assisting or directing other runners is a plus
Compensation
- Paid live event production opportunity
- Gain valuable experience in sports and broadcast production
- Work alongside experienced television and operations professionals
- Expand your professional network within the entertainment and media industry
Runner II – Remote Sports Broadcast Production
Job Description
A live sports broadcast production team is seeking an experienced Runner II to support remote broadcast operations for a collegiate baseball event. This production assistant role involves assisting operations staff, coordinating logistics, supporting talent and crew needs, and helping ensure seamless event execution. Ideal candidates are organized, proactive, and comfortable working in a fast-paced live production environment.
Job Responsibilities
- Assist operations and production teams during remote sports broadcasts
- Support event logistics, including arrivals, departures, and crew coordination
- Distribute information and materials to production staff and talent
- Help coordinate announcer and on-site production activities
- Complete assigned production and operations tasks throughout the event
- Maintain effective communication with crew members and leadership
- Contribute to the successful execution of live broadcast operations
Requirements
- Must live within 100 miles of the event location
- Must be at least 21 years old and legally authorized to work in the United States
- Valid driver’s license required
- Previous experience working on live remote productions as a runner
- Strong communication skills via phone, text, and email
- Ability to work efficiently in a fast-paced, evolving environment
- Positive attitude and strong problem-solving skills
- Willingness to communicate regularly with the operations team
- Basic knowledge of broadcast production operations preferred
- Leadership experience overseeing or assisting other runners is a plus
- Familiarity with the local area and venue is beneficial
Compensation
- Paid live event production opportunity
- Hands-on experience in sports television broadcasting
- Work alongside experienced production and operations professionals
- Opportunity to expand your network and production resume
Runner II – Live Sports Broadcast Production
Job Description
Join a fast-paced live sports broadcast team as a Runner II supporting remote production operations for a major studio show covering professional basketball championship events. This behind-the-scenes production role involves assisting operations staff, coordinating logistics, supporting on-site talent, distributing information, and helping ensure broadcasts run smoothly. Candidates should be adaptable, organized, and comfortable working in a dynamic live event environment.
Job Responsibilities
- Support operations and production teams during live remote broadcasts
- Assist with event logistics, including arrivals, departures, and on-site coordination
- Distribute information and materials to crew members and production staff
- Provide support for announcer and talent coordination as needed
- Perform assigned production and operations tasks throughout the event
- Maintain clear communication with team members and leadership
- Help ensure smooth execution of live broadcast activities
Requirements
- Must reside within 100 miles of the event location
- Must be at least 21 years old and legally authorized to work in the United States
- Valid driver’s license required
- Experience working as a runner on live remote productions preferred
- Strong communication skills via phone, text, and email
- Ability to thrive in a fast-paced, ever-changing production environment
- Positive attitude and proactive work ethic
- Willingness to check in daily with the operations team
- Familiarity with broadcast production operations is preferred
- Leadership experience guiding or assisting other runners is a plus
Compensation
- Paid live event production opportunity
- Gain experience working on a high-profile sports broadcast
- Collaborate with experienced operations and production professionals
- Opportunity to expand skills in live television and remote broadcast production
Film Crew Swing Position – 1st AC, Art PA, Grip & Electric
Job Description
A production team is seeking a versatile crew member to fill a Swing position supporting multiple departments, including 1st Assistant Camera, Art Department Production Assistant, and Grip & Electric. This opportunity is ideal for experienced film crew professionals who can assist with production operations, equipment handling, and end-of-day load-out duties on a soundstage production in Los Angeles.
Job Responsibilities
- Assist the camera department as needed
- Support the art department with production tasks
- Help the grip and electric team with equipment setup and breakdown
- Assist with loading and unloading production equipment
- Maintain a safe and organized work environment
- Collaborate with multiple departments throughout the production day
Requirements
- Experience working in film, television, or commercial production
- Familiarity with camera, grip, electric, or art department workflows
- Ability to lift and move production equipment safely
- Strong communication and teamwork skills
- Reliable transportation to the Los Angeles production location
- Available for a full production day and end-of-day load-out
Compensation
- Paid crew opportunity
- Meals provided during production
- Networking opportunities with industry professionals
- Hands-on experience across multiple production departments
Film Crew Positions for Independent Film Production
Job Description
An independent film production is seeking crew members for multiple departments on an upcoming project filming in Atlanta, Georgia. Casting directors and production coordinators are looking for reliable, hardworking professionals who can contribute to a fast-paced production environment. Many positions may recur throughout the production schedule, making this a great opportunity for crew members seeking consistent work and valuable industry experience.
Job Responsibilities
- Support production operations within your assigned department
- Follow direction from department heads and production management
- Maintain professionalism and reliability throughout filming
- Assist with equipment, set operations, or logistical tasks as required
- Collaborate effectively with fellow crew members
Requirements
- Ages 18–65
- Open to all genders
- Open to all ethnicities
- Available for recurring work opportunities during the production schedule
- Professional attitude and strong work ethic
- Ability to work in a team-oriented production environment
- Positions available include:
- Production Assistants (PAs)
- Assistant Directors (ADs)
- Wranglers
- Camera Operators
- Steadicam Operators
- Dolly Crew
- Grip Department
- Costume Department
- Set Dressers
- Makeup Department
- Coffee Cart Crafty (Female)
- General Crew Members
Compensation
- $132 for 10 hours
- Potential recurring work throughout production
- Professional film production experience
- Opportunity to build industry connections and credits
Job Description
Next Legacy Media Group, a women-forward production company based in New Jersey, is seeking talented women writers, directors, and production crew members to collaborate on a slate of upcoming micro drama productions.
The company is currently building a creative team and is particularly interested in writers with completed scripts or those who can develop content efficiently for production. The focus is on compelling stories in the YA, romance, family, drama, and character-driven genres.
In addition to writers, the company is looking to connect with female directors, assistant directors, cinematographers, camera operators, and other production professionals in the New Jersey and New York area.
Opportunities Available
Writers
- Seeking 4–5 writers
- Completed scripts preferred but not required
- Ability to write efficiently for production
- Interest in YA, romance, family, drama, and character-driven content
Production Team
- Directors
- Assistant Directors
- Cinematographers
- Camera Operators
- Other production professionals
Requirements
- Women professionals in film, television, or micro drama production.
- Writers with completed scripts or strong writing samples.
- Production professionals with relevant experience or a strong interest in micro drama content.
- Located in or able to work within the NJ/NY metro area preferred.
- Horror and explicit-content projects are not currently being considered.
Compensation
- Compensation details were not specified.
- Company states it offers favorable writer deals and is focused on long-term creative partnerships.
Job Description
An independent LGBTQIA+ romantic comedy pilot is seeking passionate crew members to join the production team for an upcoming shoot in Los Angeles. The project follows two diner waiters whose unexpected connection sparks a romance that challenges the traditional expectations of their small-town community.
The production is currently hiring Production Assistants and a Script Supervisor for this self-funded pilot. Team members who are enthusiastic about collaboration, independent filmmaking, and inclusive storytelling are encouraged to apply.
Job Responsibilities
Production Assistants
- Assist with on-set logistics and production support.
- Help coordinate crew needs and daily production tasks.
- Support setup, breakdown, and general production operations.
- Work collaboratively with department heads and crew members.
Script Supervisor
- Track script continuity throughout filming.
- Monitor scene coverage, dialogue accuracy, and production notes.
- Communicate continuity information to the director and production team.
- Assist with maintaining consistency across all filmed scenes.
Requirements
- Strong interest in film and television production.
- Ability to work collaboratively in a fast-paced environment.
- Relevant experience preferred for the applied position.
- Resume and work samples requested.
- Passion for independent filmmaking and storytelling.
- LGBTQIA+ identification may be highlighted if applicable but is not required.
- Applicants should specify the role they are applying for in their submission.
Compensation Details
- Production Assistants: Meal, copy of the project, and screen credit provided.
- Script Supervisor: Meal, copy of the project, and screen credit provided.
- Self-funded independent production with limited budget.
- Partial availability may be considered for Production Assistants.
Job Description
An LGBTQIA+ romantic comedy independent pilot is seeking passionate and collaborative crew members to join the production team for an upcoming project. The pilot follows two diner waiters whose unexpected connection sparks a romance that challenges the traditional expectations of their small-town community.
The production is looking for dedicated crew members who are enthusiastic about independent filmmaking and creating meaningful LGBTQIA+ content.
Job Responsibilities
1st Assistant Camera (1st AC)
- Assist the camera department with equipment setup and operation.
- Help maintain focus, camera organization, and workflow on set.
- Support the cinematography team during production.
Production Assistant
- Provide general support to the production team.
- Assist with set operations, logistics, and crew coordination.
- Help maintain an organized and efficient production environment.
Script Supervisor
- Track continuity throughout filming.
- Maintain detailed script notes and production records.
- Work closely with the director to ensure consistency between takes.
Requirements
- Prior experience in the applied position is preferred.
- Must be reliable, professional, and collaborative.
- Ability to work effectively in an independent film environment.
- Passion for storytelling and filmmaking.
- Work samples and/or resume required.
- Applicants interested in supporting LGBTQIA+ stories are encouraged to apply.
Compensation Details
- Meals provided
- Copy of the completed project
- Screen credit
- Unpaid volunteer opportunity