Director of Marketing & Sales Montclair Venue Colleyville
Job Description Job Overview:
The Director of Marketing and Sales reports directly to the owners of Montclair Event Venue. Represents the venue to the highest standards and provides excellent memorable experience for all our customers while adhering to the venue policies and procedures.
Main Duties/Responsibilities:
• Monitor Venue Emails
• Stay Organized, Use 17hats as a CRM system. (training will be provided)
• Schedule appointments, and accurately maintain 17hats calendar.
• Perform tours with customers, Send quotes and Execute contracts.
• Collect payments (via checks OR credit cards) and record them in the system.
• Send Follow Ups, Archive Old Leads
• Edit Contracts/Quotes/Auto Emails in System as necessary.
• Print and Record all Client paperwork in Filing Cabinet
• Design Event Floor Plans on All seated (or similar software)
• Update Booking Spreadsheet – and email to ownership monthly. Prepare and schedule sales meetings to inform ownership of progress, pitfalls, and general discussion of events bi-monthly.
In-Person Sales/Management:
• Tours
• Family/Vendor Walkthroughs
• Planning Meetings
• Supervise Photo Sessions
• Manage Events as a Venue Rep OR Day-of Coordinator
• Remain active in strategic local groups such as PWG etc
• Coordinate/Manage Assistant Day of Montclair rep (part-time venue employee staff)
Online Marketing:
• Maintain/Update Website with Photos
• Maintain/Update Listings: The Knot, Wedding Wire, Google
• Build & Maintain Social Channels (Instagram, Facebook, Pinterest)
• Request Reviews from Vendors & Clients
• Request Event Photos from Photographers
Miscellaneous:
• Provide Event floorplans Tuesday prior to weekend events.
• Promptly Report any damages due to events or wear & tear to Management.
• Keep Sales Office clean/organized at all times.
• Make sure the venue is clean and tidy prior to tours. (Light dusting, NO cleaning is required)
• Day-of Event (No Day of Coordination or Wedding Planning is allowed while employed as Director)
• Vendor Arrival & Setup Coordination
• Assist Planner if necessary, Be Accessible & Helpful
• Check in with all vendors, security & facility manager before departure
Time Expectations:
Tuesday-Friday: 30hours +- to be present at Montclair Tours and work on Marketing- Social Media Posting.
Friday: During Events: Stay present until AFTER Dinner Service
Saturday: During Events: Stay present until AFTER Dinner Service
- Sunday/Monday: Days Off
Montclair Event Venue
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