Senior Marketing Events Coordinator

SENIOR COORDINATOR, MARKETING EVENTS

Marketing Department

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost-efficiently. We believe in hiring talented and dedicated individuals as members of our administrative and professional community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a Senior Marketing Events Coordinator to become an integral part of the Marketing Department. The Senior Marketing Events Coordinator will lead, project manage and execute client-facing and internal events supporting the firm’s business development goals and initiatives. This includes high-touch and high-profile client development events and activities, webcasts and seminars, key internal firm events and special partner projects.

RESPONSIBILITIES include but are not limited to:

• Work closely with partners, practice managers, business development colleagues and the Events Team to conceptualize and pitch ideas, venues and entertainment for client events.
• Fluently use our marketing platforms (Vuture, InterAction, On24) to create and send save-the-dates/invitations and correspondence for social and content-facing events in person, virtually, or hybrid.
• Responsible for researching, sourcing, negotiating and contracting venues, entertainment and vendors/suppliers.
• Project manage by developing and communicating timelines, budgets and event details for live events such as the menu, décor, entertainment, photography, videography, ticketing, gifting, transportation/car service, security, arranging special accommodations and hiring staff and outside consultants.
• Oversee the lifecycle of events from start to finish, handle all logistics for virtual and live events, including on-site event management, scheduling and running tech rehearsals, and post-event follow-up, including all invoicing/payments, preparing estimated budgets and final cost reports, tracking attendance, drafting follow-up correspondence, logging activities and tracking client and lawyer feedback.
• Organize events in conjunction with sponsorships and outside organizations (i.e., International Bar Association (IBA), American Bar Association(ABA), International Council of Commercial Arbitration(ICCA), Securities Industry and Financial Markets Association (SIFMA), etc.
• Manage virtual webcasts and conferences, including coordinating with virtual producers; creating and sending invitations and email communications; scheduling and running the technical rehearsal and live event, confirmations and post-event follow-up; and coordinating Continuing Legal Education (CLE) letters and certificates with our CLE Specialist.
• Work closely with the firm’s in-house Conference Center to coordinate logistics for virtual and on-site events.
• Coordinate with Accounting and the General Counsel’s Office to ensure all vendors/suppliers’ contracts and payments are managed appropriately and the firm receives the best level of service.
• Represent the firm and its core values at all times.

Additional Responsibilities

• Provide support to Event team colleagues as necessary.
• Oversee Events support administrative staff who assist with large-scale events and virtual events.
• Be creative and stay up to date on new venues, vendors, event trends, locations and resources.
• Understand the firm’s market offerings, practice areas and target business market.
• When needed, partner and provide oversight to outside event consultants handling events for the firm.

REQUIREMENTS:

• Bachelor’s degree and 3−5 years of experience in a professional setting or services firm.
• Must be available to work overtime, evenings and some weekends.
• Strong written and verbal communication skills to confidentially and diplomatically communicate with lawyers, senior management, clients and colleagues.
• Ability to lead and work independently, meet deadlines and perform well under pressure.
• Detail-oriented, a self-starter, outstanding project management skills and a team player.

PREFFERRED Requirements:

• Event experience in New York or other major cities; knowledgeable of venues and vendors.
• Familiarity with databases and platforms; Zoom and M.S. Office are required—Vuture, On24 and InterAction preferred.

TO APPLY

A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted.

Send required materials to:

Human Resources

[email protected]

212.909.7388 (TTY only)

Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.

Debevoise & Plimpton