Our client is seeking a dedicated and hands-on Executive/Personal Assistant to join their busy and growing team. This is a very dynamic position where you will work directly with a top producer, podcast host, director and creator, on all personal and business related endeavors. No two days will be the same and you will navigate and prioritize between his Personal and family life along with his studio and business needs.
We are looking for a true self-starter and someone who is both humble and confident that can navigate between personal contacts, business relationships, managers, A-list talent and their extended contacts. You’ll need prior experience as this role requires someone fluent in booking extensive point-to-point travel, working across time-zones, and handling extensive and an ever-changing calendar. You will be the main point of contact that will be responsible for maintaining a list of competing priorities. Common sense, organization, a laser focus attention to detail, and a stunning commitment to driving goals will be the driving factors you need to be successful in this position.
You’ll need to also be available 24/7, have true flexibility to travel as needed for several months at a time while on production, and be available as needed to work outside of normal business hours. You’ll be a true partner and tackle both the personal and business, along with helping on creative endeavors. We do need someone with a great attitude, a sense of humor, and who truly enjoys being a right arm. This will be a rewarding role and one where we are seeking an individual who is looking for a long-term fit!
Responsibilities (not limited to):
- Managing the calendar and taking full ownership of all meetings, appointments, and day to day scheduling updates and changes
- Coordinating heavy communication between your executive and all inside and outside contacts from studio executives, talent, managers, agents, family, and personal contacts
- Navigate and prioritize as daily needs change to accommodate for last minute or emergency items that take precedence
- Facilitate family items as needed and personal requests including managing family scheduling and interacting with family staff to ensure daily efficiency
- Act as a main point of contact for vendors, handle budgetary requests, pay invoices, and follow-up on work being done to ensure timely execution
- Book and coordinate point to point travel arrangements, with a focus on ensuring preferences are met
- Take the lead on any special projects from creative endeavors, to house projects, to business needs – you’ll be the go-to resource on research and whatever comes up
- Maintain strong business relationships with studio team as well as on-set freelance staff and all contacts, acting as a true extension of your executive
Qualifications (Required):
- Minimum of 6+ years of Executive/Personal support experience, working for a high-profile Celebrity, Actor, Director or Producer
- Ideally 1 year at an agency or other studio required as an Assistant
- Proficiency in condensing complex information into clear formats suitable for presentations to the Principal.
- Exceptionally strong organizational and time-management skills
- Critical and strategic thinker, with the ability to work independently and solve problems
- Team player, excellent communication and relationship building skills
Salary Range provided: 85-95K, with some flexibility DOE, bonus, and 100% paid health benefits 90-100K plus bonus eligible and great benefits, 401K, Paid time off.
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