SUMMARY
Entertainment Industry Foundation (“EIF” or the “Foundation”) is seeking an Operations Director to manage its portfolio of celebrity-guided funds. The daily tasks of this position include overseeing administrative duties, ensuring seamless project management and excellent client service, and organizing events. The role requires the individual to be highly responsive, detail-oriented, and possess excellent communication and organizational skills.
QUALIFICATION REQUIREMENTS
To be successful, an individual must perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.
ESSENTIAL FUNCTIONS
EIF reserves the right to modify the job responsibilities listed below.
- Provide excellent client services to a portfolio of more than 30 celebrity-guided funds.
- Manage and coordinate fund activities including vendor contracts and payments.
- Manage a team of two (2) operations professionals responsible for project management and donor services.
- Serve as administrative liaison for dedicated fund staff.
- Collaborate closely with cross-departmental teams (Grantmaking, Finance, Human Resources, Communications) in service of fund partner needs.
- Oversee the onboarding and offboarding of fund partners.
- Support strategic portfolio development and track revenue goals.
- Assist with project management by creating assignments, tracking progress, and resolving issues.
- Maintain and organize philanthropic partners files using Microsoft Office 365 SharePoint.
- Manage content and oversee technical support for the EIF Partner Portal.
- Plan and execute events for fund partners including learning sessions, roundtables, and holiday gatherings.
- Collaborate with other departments and administrative staff as needed.
- Attend departmental and other meetings as required.
- Perform all other job-related duties as assigned.
CORE COMPETENCIES
- Demonstrate strong organizational and time management skills with the capacity to be highly task-oriented.
- Demonstrate personal compatibility with and commitment to EIF’s philosophies and mission while maintaining a high degree of professionalism.
- Function as the “nerve center” of the foundation.
- Demonstrate the ability to work independently, creatively, efficiently, and cooperatively in a fast-paced environment.
- Professional demeanor exhibiting the ability to listen actively and to communicate effectively (both orally and in writing), persuasively, and with confidence.
- Personable, approachable, and able to build relationships and trust with employees and management.
- Proactive problem-solving skills.
- The ability to multi-task, work in a fast-paced, deadline-driven environment while maintaining extreme attention to detail and refocus as the job and situations demand.
- The ability to work within a team and establish strong working relationships with individuals of diverse backgrounds and abilities.
EDUCATION and EXPERIENCE
- Bachelor’s degree from an accredited institution of higher education or equivalent experience required.
- 6+ years of relevant experience in client-facing roles. Prior agency, non-profit, philanthropic, or development roles a plus.
- 2+ years of experience managing others.
- Self-starter with strong organizational, time management, and problem-solving skills.
- Excellent communication and people management skills.
- Business acumen with working knowledge of Microsoft Office 365, SharePoint, and Planner.
PHYSICAL REQUIREMENTS
- Some travel may be required.
- Ability to sit for extended periods
- Frequent alpha/numeric keyboarding
- Ability to use a computer
- Operate standard office equipment
- Lift and carry boxes up to ten pounds
- File and retrieve documents
SALARY RANGE: $80,000 – $90,000
EQUAL OPPORTUNITY EMPLOYER
EIF is an equal opportunity employer. It considers applicants for all positions without regard to age (40 or older), ancestry, color, religious creed (including religious dress and grooming practices), disability (either mental or physical, including HIV and AIDS), cancer, genetic characteristics, genetic information, marital status, military or veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation or any other characteristic protected by applicable law.
Entertainment Industry Foundation
Related jobs:
Casting Call for Court Reporter/Stenographer – Film Production Opportunity
Job Description
A film production is seeking a professional court reporter/stenographer for an upcoming project. This is a great opportunity for individuals with experience in legal transcription to be featured in a production setting. If you have the skills and professional equipment, this role offers competitive pay and industry exposure.
Job Responsibilities
- Portray a court reporter/stenographer in a film production
- Utilize professional stenography equipment to enhance authenticity
- Follow directions from the production team for scene accuracy
- Maintain a professional demeanor on set
Requirements
- Must have experience as a court reporter or stenographer
- Own professional stenography equipment
- Available for a full-day shoot
- Comfortable working in a film production environment
Compensation
- $350 for 12 hours
- Industry exposure and networking opportunities
Casting Call: Experienced Casting Assistant for 5-Week Gig
Job Description:
A leading casting company is seeking an experienced Casting Assistant to join the team for a five-week gig. This role requires a hardworking professional with strong organizational skills, attention to detail, and a great sense of humor. The ideal candidate must be proficient in breakdowns, Eco Cast, video editing, and scheduling.
Job Responsibilities:
- Manage breakdowns and submissions efficiently
- Use Eco Cast to upload, edit, and organize audition videos
- Create detailed schedules and manage casting logistics
- Draft deal memos and maintain casting records
- Collaborate with the casting team to ensure a smooth workflow
Requirements:
- Previous experience as a Casting Assistant
- Proficiency in Eco Cast, breakdowns, and video editing
- Strong organizational and time management skills
- Attention to detail and ability to multitask in a fast-paced environment
- Excellent communication skills and a team-oriented mindset
Compensation:
- $800 per week
- Opportunity to work with a reputable casting team and gain industry experience
Assistants and Experienced Managers Needed
Job Description:
A leading agency is seeking dynamic Assistants and seasoned Managers to join their professional team. This is a great opportunity to work in a fast-paced, creative environment with a reputable agency in the entertainment industry.
Job Responsibilities:
- Support day-to-day operations of the agency
- Manage schedules, appointments, and correspondence
- Coordinate with clients, talent, and other industry professionals
- Provide administrative support and oversee project management
Requirements:
- Strong organizational and communication skills
- Previous experience in management or administrative support preferred
- Ability to multitask and work under tight deadlines
- Passion for the entertainment and modeling industries
Compensation:
- Competitive salary based on experience (details provided upon selection)
Freelance Casting Assistant
Exciting opportunity for a Freelance Casting Assistant in Dallas, Texas! Seeking a detail-oriented and motivated individual to join a dynamic casting team ASAP.
Job Responsibilities
- Assist with organizing and coordinating casting calls
- Communicate with talent and industry professionals
- Maintain casting databases and documentation
- Support casting directors in administrative and creative tasks
Requirements
- Must be based in Dallas, TX
- Strong organizational and communication skills
- Ability to work efficiently in a fast-paced environment
- Prior experience in casting or production is a plus
Compensation
- Competitive freelance rate
- Flexible work schedule
Hiring: Casting Assistants, Bookers, and Interns – Remote & NY-Based Preferred
Seeking experienced bookers, part-time assistants, and interns to support casting direction and talent management. These positions offer an opportunity to work in a fast-paced, creative environment, helping with talent coordination, industry communication, and organizational tasks.
Job Responsibilities
- Assist in casting coordination and talent management
- Communicate effectively with clients and industry professionals
- Manage administrative tasks and scheduling
- Maintain organization within casting projects
- Support booking and talent submissions
Requirements
- Highly organized and detail-oriented
- Strong communication and people skills
- Passionate about the entertainment industry
- Ability to manage multiple tasks efficiently
- Prior experience required for non-intern roles
- New York-based preferred, but remote opportunities available
Compensation
- Competitive pay based on experience
- Flexible remote work options for select positions
Casting Call: Agency Assistant
Join an exciting opportunity in the entertainment industry as an Agency Assistant. This role is ideal for individuals passionate about working behind the scenes in a fast-paced agency environment. If you’re organized, proactive, and have a knack for supporting dynamic teams, this could be your next big career move.
Job Responsibilities
- Provide comprehensive administrative support to the agency team.
- Manage scheduling, correspondence, and general office duties.
- Coordinate communication between clients, agents, and external partners.
- Assist in the preparation and organization of meetings and events.
- Handle confidential information with professionalism and discretion.
Requirements
- Minimum 2 years of experience in an agency or assistant role.
- Strong organizational and multitasking skills.
- Must reside in Los Angeles for in-person duties.
- Excellent communication and interpersonal skills.
Compensation
- Competitive salary based on experience.
- Opportunities for professional growth within the agency.
- Collaborative and engaging work environment.