EVENT SALES COORDINATOR
Â
REPORTS TO: General Manager
LOCATION: Miami, FL
Â
ABOUT FAIRCHILD TROPICAL BOTANIC GARDEN:
Â
Fairchild Tropical Botanic Garden is among the world’s best tropical botanic gardens where you fill find internationally renowned collections of cycads, flowering trees, tropical fruits, vines, aroids, and endangered species, which provide a living laboratory for scientists, and the opportunity of discovery for everyone. Fairchild is also a beautiful venue for family-friendly annual events such as the award-winning light spectacular, NightGarden, Chocolate Festival, Mango Festival and more. With its picturesque paths, vistas and displays combined with engaging events and activations, Fairchild provides an unforgettable experience for each and every guest.
Â
POSITION DESCRIPTION:
Â
We are looking for an energetic and organized Event Sales Coordinator who shares a passion for excellence and who infuses enthusiasm into everything they do. Our Sales Event Coordinator will have the opportunity to shape our guest experience by providing exceptional knowledge of the property and will proactively provide support to our Events and Sales team.
Â
The Event Sales Coordinator will be mainly responsible for managing the day-to-day operations related to activities and events for our clients. Additionally, you will be responsible for coordinating and responding to inquiries regarding event facilities for local and group-hosted events in the garden’s continuing effort to deliver outstanding guest service and financial profitability.
Â
JOB RESPONSIBILITIES:
Â
• Assist and carry out the duties set forward by the Events Sales Managers as needed.
• Initiate qualifications for telephone sales inquiries to support Events and Sales process and create a positive impact by effectively qualifying business for Events and Sales opportunities.
• Answer client inquiries about property facilities/services (e.g., hours of operation, promotions, entertainment, special events) to the appropriate Manager as necessary; ensures timely follow-up.
• Schedule events and sales calls for & tours for managers based on their calendar availability.
• Maintain the various file systems, both electronic and paper of leads, contracts, and accounting.
• Meet with clients and vendors in the absence of the Events Managers and professionally convey necessary fundamentals and details of the sale to the client.
• Prepare sales proposals, vendor contracts.
•Organize all required regulatory documentation including sending sales contracts to clients in a timely manner, and following up to ensure that they are returned to the garden on-time to ensure the completion of a successful event and post advanced deposits/payment to sales accounts.
• Meet with and communicate event needs to the appropriate operating departments throughout the Garden as needed.
• Coordinate vendors relating to sales to establish strong relationships with vendors to ensure the maximization of garden revenue.
• Manage Event set up team when prior to events.
• Support Event Leaders during events.
• Enter, retrieve, and reconcile commissions in partnership with Finance team.
Â
QUALIFICATIONS:
• 2+ years of Hospitality experience preferred.
• Administrative Assistant Experience.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint) and adaptable to learning new apps quickly.
• Proactive to identify innovative opportunities for creative sales presentations and structure towards more effective sales tools for the Events and Sales managers.
• Self-motivated and capable of taking initiative to support the GM’s and team proactively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with the sales process and understanding of sales terminologies is a plus.
• Detail oriented, well developed organizational skills and a strategic thinker.
• A strong love of events and the desire to grow within the events sales department as a future sales or service manager!
EPIC Entertainment Group, LLC
Related jobs:
Parabolic Microphone Operator – Live Football Production
Job Description
Capture the energy of professional football from field level as a Parabolic Microphone Operator in Kansas City, Missouri. This live sports production opportunity involves using a wired parabolic microphone dish to pick up natural sounds from the field and enhance the broadcast experience. The operator will work along the sideline or endline, following the flow of the game and directing the microphone toward key moments of action. Candidates should understand football, have strong situational awareness, and be prepared for a physically active role that requires extended periods of standing and movement outdoors.
Job Responsibilities
- Operate a wired parabolic microphone during live football coverage
- Capture natural on-field sounds for the sports production
- Follow game action while working from designated sideline or endline areas
- Direct the microphone toward relevant plays and activity on the field
- Adjust positioning as the action moves throughout the game
- Maintain awareness of players, officials, crew members, and equipment
- Coordinate with the audio and production teams during live coverage
- Remain focused and physically active for extended periods
Requirements
- Must live within 65 miles of the event site in Kansas City, Missouri
- General understanding of football and the flow of live game action
- Physically capable of standing and moving for long periods
- Comfortable operating audio equipment in an active stadium environment
- Strong attention, awareness, and ability to react as plays develop
- Prepared to work outdoors in varying weather conditions
- Reliable and professional in a fast-paced live production setting
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected candidate
Parabolic Microphone Operator – College Football Production
Job Description
Step onto the sidelines of a live college football production in Austin, Texas, as a Parabolic Microphone Operator. This field-based audio role is responsible for capturing the sounds of the game with a wired parabolic microphone dish, helping create an immersive experience for viewers. The operator will track plays from the sideline or endline, adjusting position and microphone direction as the action develops. Candidates should have a solid understanding of football, excellent awareness around an active field, and the physical endurance to remain standing and mobile for long periods. Outdoor conditions are part of the role, and a set day may be scheduled before game day.
Job Responsibilities
- Operate a wired parabolic microphone dish during live college football coverage
- Capture game action, field sounds, and other relevant live audio
- Track developing plays while working from the sideline or endline
- Position the microphone toward key areas of action throughout the game
- Move safely and efficiently within assigned field-level areas
- Maintain awareness of players, officials, equipment, and production personnel
- Coordinate with the audio and live production crew as needed
- Stay focused and engaged throughout extended periods of coverage
Requirements
- Must live within 65 miles of the event site in Austin, Texas
- General knowledge of football and the ability to follow game action
- Physically capable of standing and moving for extended periods
- Comfortable handling production equipment in a fast-paced environment
- Strong situational awareness while working near an active field
- Able to work outdoors in varying weather conditions
- Dependable and professional throughout the live production
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected candidate
Parabolic Microphone Operator – College Football Event
Job Description
A live college football production in College Station, Texas, is hiring a Parabolic Microphone Operator to help capture the sounds and atmosphere of the game from field level. Using a wired parabolic microphone dish, the operator will follow plays from the sideline or endline and position the equipment toward key areas of action. This role requires someone who can stay engaged with the game, react quickly as plays develop, and remain physically active throughout the production. Candidates should be prepared to work outdoors in changing weather conditions, with a possible set day before game day.
Job Responsibilities
- Operate a wired parabolic microphone during live college football coverage
- Capture natural field sounds and game-day audio for the production
- Follow the action from assigned sideline or endline positions
- Aim and adjust the microphone as plays move across the field
- Stay aware of players, officials, equipment, and other production personnel
- Respond quickly to the changing pace and direction of the game
- Work closely with the production crew to support successful live coverage
Requirements
- Must live within 65 miles of the event site in College Station, Texas
- General understanding of football and game flow
- Ability to follow and anticipate fast-moving plays
- Physically fit and able to stand and move for extended periods
- Comfortable operating audio equipment near the field of play
- Able to work outdoors in varying weather conditions
- Reliable, focused, and comfortable working in a live sports production environment
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected
Parabolic Microphone Operator – College Football Event
Job Description
Be part of the action at a live college football production in Lexington, Kentucky. A Parabolic Microphone Operator is needed to capture the authentic sounds happening across the field using a wired parabolic microphone dish. Throughout the game, the operator will work from the sideline or endline, tracking plays and directing the microphone toward key moments as they unfold. This hands-on sports production position is well suited for someone with football knowledge, strong situational awareness, and the stamina to stay on their feet throughout extended coverage. Outdoor work and a possible set day before the game should be expected.
Job Responsibilities
- Operate a wired parabolic microphone dish during live football coverage
- Capture field audio that enhances the overall sports broadcast
- Track the movement of plays from the sideline or endline
- Direct the microphone toward relevant action as the game develops
- Maintain awareness of players, officials, crew members, and equipment
- Follow instructions and coordinate with the live production team
- Stay focused and mobile throughout extended periods of coverage
Requirements
- Must live within 65 miles of the event site in Lexington, Kentucky
- General understanding of football and game flow
- Ability to anticipate and follow fast-moving plays
- Physically capable of standing and moving for extended periods
- Comfortable operating equipment near an active field of play
- Able to perform duties outdoors in varying weather conditions
- Dependable, attentive, and professional in a live sports environment
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected
Parabolic Microphone Operator – College Football Event
Job Description
Join a live sports production crew in Gainesville, Florida, and help bring the sounds of college football directly to the broadcast. The Parabolic Microphone Operator will work along the sideline or endline, using a wired parabolic microphone dish to follow the action and capture authentic sounds from the field. Success in this role requires attention to the flow of the game, the ability to react quickly as plays develop, and enough physical stamina to stay active for extended periods. Candidates should also be prepared for outdoor working conditions and a possible set day before game day.
Job Responsibilities
- Operate a wired parabolic microphone during live college football coverage
- Capture on-field audio and natural game sounds for the production
- Follow plays from assigned sideline or endline positions
- Adjust microphone direction as the action moves across the field
- Stay alert to players, officials, and production activity while working near the field
- Coordinate with production and audio crew members as needed
- Remain active and focused throughout extended periods of game coverage
Requirements
- Must live within 65 miles of the event site in Gainesville, Florida
- General understanding of football and how the game progresses
- Ability to track and anticipate fast-moving action
- Physically able to stand and move for long periods
- Comfortable working with audio equipment in a live stadium environment
- Prepared to work outdoors in varying weather conditions
- Reliable and attentive in a fast-paced sports production setting
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected candidate
Parabolic Microphone Operator – College Football Event
Job Description
Help capture the intensity and atmosphere of live college football as a Parabolic Microphone Operator in Tuscaloosa, Alabama. Working near the field, this production crew member will operate a wired parabolic microphone dish and track the action from the sideline or endline to capture natural game sounds. This opportunity is ideal for someone who understands football, stays focused in a fast-moving environment, and is comfortable remaining on their feet for long periods. Work will take place outdoors in varying weather conditions, with a possible set day before game day.
Job Responsibilities
- Operate a wired parabolic microphone during live college football coverage
- Capture natural field and game sounds for the production
- Track plays while moving along assigned sideline or endline areas
- Aim the microphone toward the action as plays develop
- Maintain awareness of players, officials, equipment, and surrounding activity
- Collaborate with the production crew throughout the event
- Remain active and attentive during extended periods of coverage
Requirements
- Must live within 65 miles of the event site in Tuscaloosa, Alabama
- General knowledge and understanding of football
- Able to follow fast-moving game action and anticipate developing plays
- Physically capable of standing and moving for extended periods
- Comfortable operating equipment in an outdoor stadium environment
- Able to work in varying weather conditions
- Reliable, focused, and professional during live sports production
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected candidate
Parabolic Microphone Operator – College Football Event
Job Description
Bring the energy of live college football to audiences by joining an event production crew in Baton Rouge, Louisiana, as a Parabolic Microphone Operator. This role focuses on capturing the sounds that make game-day coverage feel immersive, using a wired parabolic microphone while tracking plays from the sideline or endline. The ideal candidate understands football, can anticipate where the action is headed, and has the stamina to remain active throughout the event. The position takes place outdoors and may include a set day before the game.
Job Responsibilities
- Operate a wired parabolic microphone to capture live football field audio
- Follow game action from designated sideline or endline positions
- Direct the microphone toward plays to capture clear, relevant sounds
- Stay alert and responsive as action moves across the field
- Coordinate with audio and production crew members during the event
- Handle extended periods of standing and movement throughout coverage
- Perform assigned duties safely in changing outdoor weather conditions
Requirements
- Must live within 65 miles of the event site in Baton Rouge, Louisiana
- General understanding of football and live game action
- Physically capable of standing and moving for extended periods
- Comfortable operating equipment while navigating sideline areas
- Able to work outdoors in varying weather conditions
- Strong focus, situational awareness, and reliability in a live production environment
Compensation
- Paid opportunity; rate and compensation details will be discussed with selected
Parabolic Microphone Operator – College Football Event
Job Description
A college football event in Atlanta, Georgia, is seeking a Parabolic Microphone Operator to support live sports audio production. The operator will use a wired parabolic microphone dish to capture general field sounds while moving along the sideline or endline and following the action. This live sports production role requires strong awareness of the game, physical stamina, and the ability to work outdoors in varying weather conditions. A possible set day may take place before game day.
Job Responsibilities
- Operate a wired parabolic microphone during a live college football event
- Capture clear, engaging sounds from the field of play
- Move along the sideline or endline while following game action
- Position the microphone toward active areas of play
- Maintain focus and awareness throughout extended periods of coverage
- Work collaboratively with the live event production and audio crew
- Perform production duties outdoors in varying weather conditions
Requirements
- Must live within 65 miles of the event site in Atlanta, Georgia
- Physically fit and able to stand for extended periods
- Comfortable moving along the field while operating audio equipment
- Able to work outdoors in changing weather conditions
- General understanding of football and the ability to follow game action
- Reliable and professional in a fast-paced live sports production environment
Compensation
- Paid opportunity; compensation details will be discussed with selected candidate
Parabolic Microphone Operator – College Football Event
Job Description
A college football event in Atlanta, Georgia, is seeking a Parabolic Microphone Operator to support live sports audio production. This event crew role involves using a wired parabolic microphone dish to capture authentic sounds from the field of play. The operator will move along the sideline or endline, following the action and positioning the microphone toward active areas of play. Candidates should be comfortable working outdoors, standing for extended periods, and adapting to changing weather conditions. A possible set day may take place before game day.
Job Responsibilities
- Operate a wired parabolic microphone during a live college football event
- Capture clear and dynamic sounds directly from the field of play
- Move safely along the sideline or endline while following game action
- Position and point the microphone toward active areas of play
- Remain focused and attentive throughout extended periods of live coverage
- Coordinate effectively with the event production and audio crew
- Perform production duties outdoors in varying weather conditions
Requirements
- Must live within 65 miles of the event site in Atlanta, Georgia
- Physically able to stand and move for extended periods
- Comfortable carrying and operating production equipment along the field
- Able to work outdoors in changing weather conditions
- Strong awareness and ability to follow fast-paced sports action
- Dependable, professional, and comfortable working as part of a live production crew
Compensation
- This is a paid opportunity; compensation details will be discussed with selected candidate
Parabolic Microphone Operator – Sports Production
Job Description
A live sports production is seeking a Parabolic Microphone Operator in Tallahassee, Florida. This field audio role involves operating a wired parabolic microphone dish to capture authentic sounds from the field of play. The operator will move along the sideline or end line, follow game action closely, and direct the microphone toward key moments. This sports production position requires physical stamina, strong game awareness, and the ability to work outdoors in changing weather conditions.
Job Responsibilities
- Operate a wired parabolic microphone dish during a live sports production.
- Capture clear on-field and sideline audio throughout the game.
- Move along the sideline or end line while following live game action.
- Direct the microphone toward important plays and key moments.
- Anticipate game action to capture engaging live sports audio.
- Work effectively with the production crew in a fast-paced stadium environment.
Requirements
- Physically fit and able to stand and move for extended periods.
- General understanding of the sport being covered.
- Ability to anticipate plays and closely follow live game action.
- Comfortable working outdoors in changing weather conditions.
- Strong focus, awareness, and reliability during live sports production.
Compensation
- Compensation details not provided
Parabolic Microphone Operator – Sports Production
Job Description
A live sports production is seeking a Parabolic Microphone Operator in Berkeley, California. This field audio role involves operating a wired parabolic microphone dish to capture authentic sounds from the field of play. The operator will move along the sideline or end line, follow game action closely, and direct the microphone toward key moments. This sports production position requires physical stamina, strong game awareness, and the ability to work outdoors in changing weather conditions.
Job Responsibilities
- Operate a wired parabolic microphone dish during a live sports production.
- Capture clear on-field and sideline audio throughout the game.
- Move along the sideline or end line while following live game action.
- Direct the microphone toward important plays and key moments.
- Anticipate game action to capture engaging live sports audio.
- Work effectively with the production crew in a fast-paced stadium environment.
Requirements
- Physically fit and able to stand and move for extended periods.
- General understanding of the sport being covered.
- Ability to anticipate plays and closely follow live game action.
- Comfortable working outdoors in changing weather conditions.
- Strong focus, awareness, and reliability during live sports production.
Compensation
- Compensation details not provided
Parabolic Microphone Operator – Sports Production
Job Description
A live sports production is seeking a Parabolic Microphone Operator in Nashville, Tennessee. This field audio role involves operating a wired parabolic microphone dish to capture authentic sounds from the field of play. The operator will move along the sideline or end line, follow game action closely, and direct the microphone toward key moments. This sports production position requires physical stamina, strong game awareness, and the ability to work outdoors in changing weather conditions.
Job Responsibilities
- Operate a wired parabolic microphone dish during a live sports production.
- Capture clear on-field and sideline audio throughout the game.
- Move along the sideline or end line while following live game action.
- Direct the microphone toward important plays and key moments.
- Anticipate game action to capture engaging live sports audio.
- Work effectively with the production crew in a fast-paced stadium environment.
Requirements
- Physically fit and able to stand and move for extended periods.
- General understanding of the sport being covered.
- Ability to anticipate plays and closely follow live game action.
- Comfortable working outdoors in changing weather conditions.
- Strong focus, awareness, and reliability during live sports production.
Compensation
- Compensation details not provided
