Marketing Coordinator

Company Description

3Vi is a growing engineering firm headquartered in San Ramon, CA. We have an opening for an experienced Marketing Coordinator to join our local team. This position is full-time (part-time will be considered).

Responsibilities

• Develop digital and print designs for newsletters, website, social media posts, signs, flyers, posters, print advertisements, and presentations
• Produce and update marketing materials across a variety of platforms
• Ensure graphics and layouts are visually appealing.
• Proofread and publish written content for social media, email communications, websites, job postings.
• Develop, edit, and proofread all marketing materials, including cover letters, resumes, flyers, and project descriptions. Written content will include technical verbiage to describe scope of work and services.
• Research and prepare content for statements of interest and qualifications, proposals, SF330 forms, collateral materials, cost proposal forms, and client correspondence.
• Read and interpret requirements set out in request for proposal documents
• Work with staff to plan, prepare, write, and produce proposal materials
• Refine, format, and proofread content produced by engineers and senior leadership team, convert to InDesign (or other required format), place graphics, and prepare for submittal to prospective clients
• Develop 3Vi resumes for new hires and regularly update resumes for existing personnel for proposals
• Support day-to-design design of social media, marketing, and advertising initiatives
• Develop and maintain corporate brand standards across all media and platforms
• Develop custom color palettes and maintain consistent font styles across all corporate materials
• Update and maintain 3Vi’s social media sites and website
• Monitor bid opportunity invitations and emails and provide updates on key dates, including pre-proposal meetings and submittal deadlines.
• Manage and track proposal deadlines and provide timely responses
• Attend of pre-proposal meetings including preparation of pre-proposal meeting notes.
• Manage and coordinate proposal effort, prepare, print, collate, and deliver proposal materials to prospective clients. Execute, and troubleshoot production processes with print vendors. Travel to client offices as needed to deliver proposal materials.
• Support 3Vi team with event programming and organization, including coordination of event sponsorship, promotional materials, corporate gifts, event-related marketing materials, coordination event registration, booth setup and presence at 3Vi-sponsored events and conferences.
• Attend weekly meetings with 3Vi leadership team in the San Ramon office (in-person), provide briefings and updates on status of marketing materials and proposal activities.

Qualifications

• Min. Bachelor’s degree in Marketing/Communications, English, Business Administration, or Project Management
• Experience in AEC or related engineering industry is desirable
• Graphic design expertise and minimum 3 years experience with Adobe Creative Suite is required
• Copy editing, proper American English language composition, grammar, spelling and punctuation is required
• Project management experience is plus
• Experience in the proposal coordination process is a plus
• Attention to detail is required to be successful in this role
• Valid California Driver License is required

Salary

$50,000 – $80,000 per year for full-time, depending on experience (pro-rated for part-time)

Benefits

Medical, Dental, Vision

Tuition Reimbursement

Work Location

San Ramon, CA (Hybrid)

Occasional travel to additional Northern California offices/locations, as needed

We are unable to offer visa sponsorship or offer relocation for this position. Local candidates preferred.

W2 Only. (No CTC/Agencies/1099)

3Vi, Inc.